Agenda and minutes

Members of the public intending to attend the meeting are asked to

please note that, in the interests of health, safety and security, bags may

be searched on entry to the building. Everyone attending this meeting is

also asked please to behave with due courtesy and to conduct

themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should

please exit the building via the way they came in, via the main entrance

lobby area, and then the front ramp.  Please then assemble on the paved area between the side entrance of the cathedral and the roundabout at the Deanery Road end of the building.

If the front entrance cannot be used, alternative exits are available via

staircases 2 and 3 to the left and right of the Council Chamber. These

exit to the rear of the building. The lifts are not to be used.

Please do not return to the building until instructed to do so by the fire

warden(s).

The Lord Mayor welcomed all attendees to the meeting, and made a safety

announcement in relation to the fire/emergency evacuation procedure.   

Apologies for absence were received from Councillors Bradshaw, Godwin, Goggin, Hance, Hickman, Hopkins and Keen.

To elect the Lord Mayor for the 2017-18 municipal year.

Councillor Weston moved that Councillor Lesley Alexander be elected as Lord Mayor for the 2017/18 municipal year.

Councillor Massey seconded the motion.

Upon being put to the vote, it was

RESOLVED:

That Councillor Lesley Alexander be elected as Lord Mayor of the City and County of Bristol for the 2017/18 municipal year.

Councillor Alexander then signed the declaration of acceptance of the office of Lord Mayor of the City and County of Bristol.

The Lord Mayor then took the chair for the remainder of the meeting.

The Lord Mayor then referred to the attack that had sadly taken place in Manchester on the previous evening.  On behalf of Full Council, the Lord Mayor expressed condolences to the families of the victims of this attack.  At the invitation of the Lord Mayor, the Mayor and Councillors Beech, Weston, Combley and Negus (on behalf of their respective political groups) also spoke on this matter, expressing solidarity with Manchester and adding their support and sympathy to the families of the victims and all those involved.

The Full Council then observed a minute’s silence in memory of the victims of the Manchester attack.

The Lord Mayor then made her inaugural speech to Full Council.  At the conclusion of the speech, Miles Chambers delivered a poem welcoming the appointment of the Lord Mayor.

Vote of thanks to the retiring Lord Mayor, retiring Lady Mayoress, retiring Deputy Lord Mayor and retiring Deputy Lady Mayoress:

On the motion of Councillor Jackson, seconded by Councillor Campion-Smith, and upon being put to the vote, it was

RESOLVED:

That a vote of thanks be approved by the Full Council to the retiring Lord Mayor, retiring Lady Mayoress, retiring Deputy Lord Mayor and retiring Deputy Lady Mayoress in recognition of their work and duties carried out during the last municipal year.

Councillor Lovell, as retiring Lord Mayor, then addressed the Full Council.

To elect the Deputy Lord Mayor for the 2017-18 municipal year.

Councillor Holland moved that Councillor Jeff Lovell be elected as DeputyLord Mayor for the 2017/18 municipal year.

Councillor Fodor seconded the motion.

Upon being put to the vote, it was

RESOLVED:

That Councillor Jeff Lovell be elected as Deputy Lord Mayor of the City and

County of Bristol for the 2017/18 municipal year.

Councillor Lovell then signed the declaration of acceptance of the office of Deputy Lord Mayor of the City and County of Bristol.

The Full Council then adjourned for 5 minutes.

a. To agree the minutes of the Extraordinary Full Council meeting held on

14 March 2017 as a correct record.

b. To agree the minutes of the Full Council meeting held on 14 March

2017 as a correct record.

a. Minutes – Extraordinary Full Council – 14 March 2017

On the motion of the Lord Mayor, seconded by Councillor Eddy, it was

RESOLVED:

That the minutes of the meeting of the Extraordinary Full Council held on 14 March 2017 be confirmed as a correct record and signed by the Lord Mayor.

b. Minutes – Full Council – 14 March 2017

On the motion of the Lord Mayor, seconded by Councillor Weston, it was

RESOLVED:

That the minutes of the meeting of the Full Council held on 14 March 2017 be confirmed as a correct record and signed by the Lord Mayor.

To note any declarations of interest from the Mayor and councillors.

They are asked to indicate the relevant agenda item, the nature of the

interest and in particular whether it is a disclosable pecuniary

interest.

Any declaration of interest made at the meeting which is not on the

register of interests should be notified to the Monitoring Officer for

inclusion.

There were no declarations of interest.

The Lord Mayor referred to the recent deaths of former councillor, Alderman Joyce Fey, and former councillor, Alderman John Bees.

The Full Council then stood and observed a minute’s silence in remembrance of Alderman Joyce Fey and Alderman John Bees.

Councillor Abraham then addressed the Full Council, paying tribute in remembrance of Alderman Joyce Fey and Alderman John Bees.  Councillor Holland also addressed the Full Council, paying tribute in remembrance of Alderman John Bees.

To establish and agree the terms of reference of committees.

Note: the arrangements set out in this report are subject to changes that may arise from the current constitutional review and any recommendations from the current review of scrutiny arrangements, which will be reported to a future Full Council meeting

The Full Council considered a report of the Service Director - Legal and

Democratic Services on the establishment and terms of reference ofcommittees.

The Lord Mayor advised Full Council that, as per the details included in the report, the Overview and Scrutiny Management Board was currently undertaking a review of the Council’s scrutiny arrangements.  The recommendations from that review, including recommendations on a future scrutiny structure, would be reported to a future Full Council meeting.  The proposal included in today’s report was that the current scrutiny structure should be retained, pending the outcome of the scrutiny review.  The arrangements set out in the report were also subject to any changes that may arise from the current review of the Council’s constitution.

Councillor Jackson then moved the report and the recommendations set out therein.

Councillor Goulandris seconded the motion.

Upon being put to the vote, it was:

RESOLVED:

1. That the following committees be established, noting that the arrangements are subject to the changes that may arise from the current constitutional review and any recommendations from the current review of scrutiny arrangements, which will be reported to a future Full Council meeting:

a. Overview and Scrutiny bodies:

- Overview and Scrutiny Management Board

- Resources Scrutiny Commission

- Neighbourhoods Scrutiny Commission   

- People Scrutiny Commission

- Place Scrutiny Commission

Joint scrutiny bodies:

- Joint Health Scrutiny Committee

- Joint Health Overview and Scrutiny Committee for the purpose of jointly scrutinising the Bristol, North Somerset and South Gloucestershire Sustainability and Transformation Plans

- West of England Joint Scrutiny Committee

- West of England Combined Authority Overview and Scrutiny Committee and Audit Committee

b. Regulatory Committees:

- Development Control Committee A

- Development Control Committee B

- Public Safety and Protection Committee

- Public Rights of Way and Greens Committee

c. Appeals Committee

d. Other non-executive committees:

- Audit Committee

- Human Resources Committee

- Selection Committee

e. Performance Management Panel

f. Licensing Committee and Health and Wellbeing Board (noting that these statutory committees remain extant).

2. That the terms of reference of committees be approved, as set out in the appendices.

3. That the Chairs of the Overview and Scrutiny Commissions be appointed as follows:

- Overview and Scrutiny Management Board - Councillor Gollop

- Resources Scrutiny Commission - Councillor Morris

- Neighbourhoods Scrutiny Commission - Councillor Negus

- People Scrutiny Commission - Councillor Massey

- Place Scrutiny Commission - Councillor English

4. That members be appointed to the Overview and Scrutiny Management (OSM) Board (to include the chairs of the scrutiny commissions referred to in 3. above) as follows:

Councillor D Alexander

Councillor Bolton

Councillor Brook

Councillor English (Chair, Place Scrutiny Commission)

Councillor Gollop (Chair, OSM Board)

Councillor Keen (Vice-Chair, OSM Board)

Councillor Kirk

Councillor Massey (Chair, People Scrutiny Commission)

Councillor Morris (Chair, Resources Scrutiny Commission)

Councillor Negus (Chair, Neighbourhoods Scrutiny Commission)

Councillor Threlfall

To approve the allocation of seats on committees in accordance with the statutory requirements concerning political balance and to approve the appointment of members to serve on committees.

Note: the arrangements set out in this report are subject to changes that may arise from the current constitutional review and any recommendations from the current review of scrutiny arrangements, which will be reported to a future Full Council meeting

The Full Council considered a report of the Service Director - Legal and

Democratic Services seeking agreement on the size of committees and theallocation

of seats to political groups in accordance with the political balance rules, and

approval of the appointment of members to serve on committees (and substitution

arrangements).

The Lord Mayor advised Full Council that the arrangements set out in the report were subject to changes that may arise from the current scrutiny and constitutional reviews.

Councillor Denyer moved the report and the recommendations set out therein.

Councillor Kent seconded the motion.

Upon being put to the vote, it was

RESOLVED:

Noting that arrangements are subject to any changes that may arise from the

current scrutiny and constitutional reviews:

1.That approval be given to the allocation of seats on committees as set out in the

report.

2. That 15 members be appointed to the Licensing Committee as follows:

Councillor Abraham

Councillor Beech

Councillor B Clark

Councillor Clough

Councillor Combley

Councillor C Davies

Councillor Eddy

Councillor Jama

Councillor Khan

Councillor Langley

Councillor Massey

Councillor O’Rourke

Councillor Whittle

Councillor Windows

One vacancy

3. That all members of Council be appointed to serve on the Appeals Committee, comprising of any 3 members of the Council, subject to them having first received the necessary training and not having been involved in the original decision which is subject to appeal.

4. That the Council be represented (as per paragraph 15 of the report) on the following joint scrutiny bodies:

- Joint Health Scrutiny Committee

- Joint Health Overview and Scrutiny Committee for the purpose of jointly scrutinising the Bristol, North Somerset and South Gloucestershire Sustainability and Transformation Plans

- West of England Joint Scrutiny Committee

- West of England Combined Authority Overview and Scrutiny Committee and Audit Committee

5. That the membership of the Performance Management Panel be noted, as per paragraph 16 of the report.

6. That the membership of the Health and Wellbeing Board be noted, as per paragraph 17 of the report.

7. That named members be provided for the committees by the group whips (to be sent to the Monitoring Officer).  If named substitutes are not also provided, then any councillor of the relevant group may attend a meeting as a substitute other than in the case of (a) a Development Control committee, where the substitute must be a member of another Development Control committee (and be appropriately trained) or (b) any scrutiny committee, where the substitute may not be a member of the executive.

To appoint the Statutory Scrutiny Officer.

The Full Council considered a report of the Service Director - Legal and

Democratic Services seeking approval of the appointment of the authority’s

Statutory Scrutiny Officer.

Councillor Jackson moved the report and the recommendation set out therein.

Councillor Goulandris seconded the motion.

Upon being put to the vote, it was

RESOLVED:

That Andrea Dell, Service Manager – Democratic Engagement be appointed as the

authority’s Statutory Scrutiny Officer.

To agree Full Council meeting dates for 2017-18.

The Full Council considered a report of the Service Director - Legal and Democratic Services seeking approval of the dates and times of meetings of the Full Council for the 2017/18 municipal year, and the date and time of the 2018/19 annual Council meeting.

Councillor Kent moved a revised recommendation as follows: 

“That the dates of Full Council meetings as set out in the report be agreed as follows:

• 6.00 pm, Tuesday 27 June 2017 – Extraordinary Full Council

• 4.00 pm, Tuesday 18 July 2017

• 4.00 pm, Tuesday 12 September 2017

• 4.00 pm, Tuesday 14 November 2017

• 4.00 pm, Tuesday 12 December 2017

• 4.00 pm, Monday 15 January 2018

• 2.00 pm, Tuesday 20 February 2018 (budget Council meeting)

• 4.00 pm, Tuesday 20 March 2018

• 2.00 pm Tuesday 22 May 2018 (2018-19 annual Council meeting)

but that the Mayor and party group leaders be requested to review the proposed 4.00 pm start time of the meetings on 18 July 2017, 12 September 2017,

14 November 2017, 12 December 2017, 15 January 2018 and 20 March 2018 with a view to these start times being reviewed and formally confirmed at the

Extraordinary Full Council meeting on 27 June 2017.”

Councillor Combley seconded the revised recommendation.

Upon being put to the vote, it was

RESOLVED:

That the dates of Full Council meetings as set out in the report be agreed as follows:

• 6.00 pm, Tuesday 27 June 2017 – Extraordinary Full Council

• 4.00 pm, Tuesday 18 July 2017

• 4.00 pm, Tuesday 12 September 2017

• 4.00 pm, Tuesday 14 November 2017

• 4.00 pm, Tuesday 12 December 2017

• 4.00 pm, Monday 15 January 2018

• 2.00 pm, Tuesday 20 February 2018 (budget Council meeting)

• 4.00 pm, Tuesday 20 March 2018

• 2.00 pm Tuesday 22 May 2018 (2018-19 annual Council meeting)

but that the Mayor and party group leaders be requested to review the proposed 4.00 pm start time of the meetings on 18 July 2017, 12 September 2017,

14 November 2017, 12 December 2017, 15 January 2018 and 20 March 2018 with a view to these start times being reviewed and formally confirmed at the

Extraordinary Full Council meeting on 27 June 2017.

The Full Council considered a report of the Strategic Director – Resources seeking

approval of the appointment of the  Electoral Registration and Acting Returning

Officer for Bristol City Council for the parliamentary election to be held on 8 June

 2017.

The Lord Mayor moved the report and the recommendation set out therein.

Councillor C Davies seconded the motion.

Upon being put to the vote, it was

RESOLVED:

That Shahzia Daya, Service Director - Legal and Democratic Services be appointed Electoral Registration Officer and Acting Returning Officer for Bristol City Council for the parliamentary election to be held on 8 June 2017.