Agenda and minutes

The Lord Mayor welcomed all attendees to the meeting which was the first Full Council meeting taking place using video technology.

The public information sheet was noted.

Apologies were received from Councillor Lesley Alexander, Bolton, Brain, Khan and Mead.

Councillor Carey moved that Councillor Jos Clark be elected as Lord Mayor for the 2020-2021 municipal year.

Councillor Holland seconded the motion.

Upon being put to the vote, it was

RESOLVED:

That Councillor Jos Clark be elected as Lord Mayor of the City and County of Bristol for the 2020-2021 municipal year.

Councillor Jos Clark then signed the declaration of acceptance of the office of Lord Mayor of the City and County of Bristol.

The Lord Mayor then made her inaugural speech to Full Council.

Councillor Mike Davies moved that Councillor Carole Johnson be elected as Deputy Lord Mayor for the 2020-2021 municipal year.

Councillor Hance seconded the motion.

Upon being put to the vote, it was

RESOLVED:

That Councillor Carole Johnson be elected as Deputy Lord Mayor of the City and County of Bristol for the 2020-2021 municipal year.

Councillor Johnson then signed the declaration of acceptance of office of Deputy Lord Mayor of the City and County of Bristol.

On the motion of the Lord Mayor, seconded by Councillor Hance, upon being put to a vote, it was

RESOLVED:

That a vote of thanks be approved by Full Council to the retiring Deputy Lord Mayor and retiring Deputy Lady Mayoress in recognition of their work and duties carried out during the last municipal year.

To agree the minutes of the previous meeting as a correct record.

On the motion of the Lord Mayor, seconded by Councillor Kent, it was

RESOLVED:

That the minutes of the meeting of the Full Council held on the 17 March 2020 be confirmed as a correct record and signed by the Lord Mayor.

To note any declarations of interest from the Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

None received.

To note any announcements from the Lord Mayor

The Lord Mayor reported that the Lord Mayor’s Chain of Office had not yet been recovered.  She was wearing a different set which was a gift to the City from The Society of Bristolians in London from the first President and Chairman in 1939.

Under the Council’s constitution, there is no provision for public forum at the Annual Council meeting. However, in consultation with the Mayor and Party Group Leaders, the Lord Mayor has determined that written statements from members of the public will be accepted for this meeting on the following basis:

1. The wording of all written statements must be submitted by the deadline of midday the day before the meeting, Monday 20th May 2020. Please note that public questions are not permitted on this occasion. Statements should be sent to

democratic.services@bristol.gov.uk

2. Statements for this meeting must be about the reports included on the agenda.

3. Details of all statements submitted will be sent to the Lord Mayor, Mayor and all Councillors as soon as possible after the above deadline.

4. Please note there will not be an opportunity at the meeting for the oral presentation of any statements.

Two public statements had been received that were relevant to an item on the agenda. 

These were noted by Full Council.

A verbal update will be received from the Youth Mayors

The Full Council received a progress report from Youth Mayor Oliver Bouchier on behalf of the Youth Council.

RESOLVED

That the report from the Youth Council be noted.

The Full Council considered a report on the dates and times of Full Council meetings for 2020-2021.

The Lord Mayor moved the report and the recommendations contained therein.

Councillor Johnson, Deputy Lord Mayor, seconded the motion.

It was then:

RESOLVED:

The dates and times of Full Council meetings for 2020-2021 be agreed, as set out in the report as follows

6pm, Tuesday 7 July 2020

6pm, Tuesday 8 September 20120

6pm, Tuesday 10 November 2020

2pm, Tuesday 8 December 2020

2pm, Tuesday 12 January 2021

2pm, Tuesday 23 February 2021 (budget Council meeting)

2pm, Wednesday 3 March 2021 (reserve, additional budget meeting, if required)

6pm, Tuesday 16^th March 2021

The Full Council considered a report on the establishment of committees for 2020-2021.

The Lord Mayor moved the report and the recommendations contained therein.

Councillor Johnson, Deputy Lord Mayor, seconded the motion.

It was then:

RESOLVED:

1.     The following committees be established;

a.     Overview and Scrutiny bodies:

-        Overview and Scrutiny Management Board

-        People Scrutiny  Commission (Health Sub Committee of the People Scrutiny Commission)

-        Growth and Regeneration Scrutiny Commission

-        Communities Scrutiny Commission

-        Resources Scrutiny Commission

Joint bodies:

-        Joint Health Scrutiny Committee

-        Joint Health Overview and Scrutiny Committee for the purpose of jointly scrutinising the Bristol, North Somerset and South Gloucestershire Sustainability and Transformation Partnerships (STP)

-        West of England Combined Authority Overview and Scrutiny Committee (“The WECA Overview and Scrutiny Committee”)

-        Joint Overview and Scrutiny Arrangement comprising of the Constituent Councils of the West of England Combined Authority, the Mayor and North Somerset Council (“

-        The Joint Overview and Scrutiny Arrangement”)

-        West of England Combined Authority Audit Committee (“The WECA Overview and Scrutiny Committee”)

b.     Regulatory Committees:

-        Development Control Committee A

-        Development Control Committee B

-        Public Safety and Protection Committee

-        Public Rights of Way and Greens Committee

c.      Appeals Committee

d.     Other (non-executive) Committees:

-        Audit Committee

-        Human Resources Committee

-        Selection Committee

-        Area Committees 1 to 6

e.     Statutory Committees:

-        The position in relation to the Licensing Committee was noted.

-        It was noted that the Health and Wellbeing Board did not need to be formally re-established as it remained extant.

2.     That the Chairs and Vice Chairs be appointed as outlined in Appendix B;

The Full Council considered a report seeking approval of the allocation of seats on committees in accordance with the statutory requirements concerning political balance.

The Lord Mayor moved the report and the recommendations contained therein.

Councillor Johnson, Deputy Lord Mayor, seconded the motion.

It was then:

RESOLVED:

That Full Council:

1.     Approved the allocation of committee seats as set out.

2.     Noted that no vacancies of the Licensing Committee had been reported. 

3.     Agreed that all Members of Council be appointed to serve on an Appeals Committee comprising of any 3 Members of Council, subject to them having first received the necessary training and not having been involved in the original decision which is the subject of an appeal.

4.     Agreed that the Council be represented (as per paragraph 14) on the following joint bodies:

-        Joint Health Scrutiny Committee

-        Joint Health Overview and Scrutiny Committee for the purpose of jointly scrutinising the Bristol, North Somerset and South Gloucestershire Sustainability and Transformation Partnership

-        West of England Combined Authority Overview and Scrutiny Committee

-        Joint Overview and Scrutiny Arrangementcomprising of the Constituent Councils of the West of England Combined Authority, the Mayor and North Somerset Council (“The Joint Overview and Scrutiny Arrangement”

-        West of England Combined Authority Audit

5.     Noted the position in relation to the membership of the Health and Wellbeing Board as per paragraph 15 of the report.

6.     Agreed that named members would be provided for the Committee memberships by the party group whips (to be sent to the Monitoring Officer).  If named substitutes were not also provided, then any councillor of the relevant group may attend a meeting as a substitute, other than in the case of:

-        a Development Control Committee, where the substitute must be a member of another Development Control Committee (and be appropriately trained).

-        any scrutiny commission, where the substitute may not be a member of the executive.

The Full Council considered a report seeking approval of the appointment of the Council’s Chief Executive and Head of Paid Service with effect from 22^nd May 2020.

The Lord Mayor moved the report and the recommendations contained therein.

Councillor Johnson, Deputy Lord Mayor seconded the report.

Councillor Hopkins moved the following amendment:

1. That Mike Jackson be appointed Chief Executive and Head of Paid Service with effect from 22nd May 2020 on a permanent contract.

2. Full Council adopts a Performance Management Panel as previously agreed at its meeting of 14th March 2017, to work with the same terms of reference set out at that time save that, the panel will not consider a financial performance bonus.

Following debate on the amendment, upon being put to the vote by way of a roll call, the amendment was LOST (30 members voting in favour, 35 against, with 1 Abstention)

Following debate on the original recommendation, upon being put to a vote it was:

RESOLVED:

That Mike Jackson be appointed Chief Executive and Head of Paid Service with effect from 22nd May 2020 on a permanent contract.

The Full Council considered a report which proposed a revised Member Code of Conduct for Development Control Committees within the Constitution.

The Lord Mayor moved the report and the recommendations contained therein. 

Councillor Johnson, Deputy Lord Mayor, seconded the report.

It was then:

RESOLVED that Full Council adopt the revised Member Code of Conduct for Development Control Committees.

The Full Council considered a report which proposed a revised Member Code of Conduct for Licensing Committee and Public Safety and Protection Committee within the Constitution.

The Lord Mayor moved the report and the recommendations contained therein. 

Councillor Johnson, Deputy Lord Mayor, seconded the report.

It was then:

RESOLVED that Full Council adopt the revised Member Code of Conduct for Licensing Committee and Public Safety and Protection Committee.

The Full Council considered a report which proposed revised Virtual Meetings Procedure Rules within the Constitution.

The Lord Mayor moved the report and the recommendations contained therein. 

Councillor Johnson, Deputy Lord Mayor, seconded the report.

Following a debate, it was:

RESOLVED that Full Council adopt the revised Virtual Meetings Procedure Rules.