Agenda and minutes

The Lord Mayor welcomed all attendees to the meeting.

There were no apologies for absence.

Councillor Weston moved that Councillor Steve Smith be elected as Lord Mayor for the 2021-2022 municipal year.

Councillor Denyer seconded the motion.

Upon being put to the vote, it was

RESOLVED:

That Councillor Steve Smith be elected as Lord Mayor of the City and County of Bristol for the 2021-2022 municipal year

Councillor Steve Smith then signed the declaration of acceptance of the office of the Lord Mayor of the City and County of Bristol.

The Lord Mayor then made his inaugural speech to Full Council.

Vote of thanks to the retiring Lord Mayor and retiring Lord Mayor’s Consort:

On the motion of Councillor Varney, seconded by Councillor Eddy, and upon being put to the vote, it was

RESOLVED:

That a vote of thanks be approved by the Full Council to the retiring Lord Mayor and Lord Mayor’s Consort in recognition of their work and duties carried out during the last two municipal years.

Councillor Jos Clark, as retiring Lord Mayor, then addressed the Full Council.

Vote of thanks to the retiring Deputy Lord Mayor and retiring Deputy Lord Mayor’s Consort:

On the motion of Councillor Pearce, seconded by Councillor Hance, and being put to the vote, it was

RESOLVED:
That a vote of thanks be approved by the Full Council to the retiring Deputy Lord Mayor and retiring Deputy Lord Mayor’s Consort in recognition of their work and duties carried out during the last municipal year.

Councillor Brown moved that Councillor Andrew Varney be elected as Deputy Lord Mayor for the 2021-2022 municipal year.

Councillor Pearce seconded the motion.

Upon being put to the vote, it was

RESOLVED:

That Councillor Andrew Varney be elected as Deputy Lord Mayor of the City and County of Bristol for the 2021-2022 municipal year.

Councillor Varney then signed the declaration of acceptance of office of the Deputy Lord Mayor of the City and County of Bristol.

The Full Council then adjourned for refreshments, and reconvened at 3.15pm.

To note any declarations of interest from the Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

None received.

To agree the minutes of the previous meeting as a correct record.

On the motion of the Lord Mayor, seconded by Councillor Goulandris, it was

RESOLVED:

That the minutes of the meeting of the Full Council held on the 16^th March 2021 be confirmed as correct record and signed by the Lord Mayor.

To note any announcements from the Lord Mayor

Honorary Alderman Bill Payne

The Lord Mayor informed Full Council that Honorary Alderman Bill Payne had recently passed away.  He had represented From Vale ward from 2005-2009 and 2012-2016 as a Labour Councillor.  Tributes were paid and condolences were sent to his family.

Honorary Alderman Arthur Massey

The Lord Mayor informed Full Council that Honorary Alderman Arthur Massey had also recently passed away.  He had represented Hillfields from 1966-1969, Horfield from 1995-1998 and Lockleaze from 1999-2005.  Tributes were paid and condolences sent to his family.

A minutes silence was observed and Councillors also invited to give thought to George Floyd, on the one year anniversary of his death.

Councillors were asked to take note of the induction programme for Members.

Due to Covid Safety requirements we have put the following measures in place:

• All attendees to Full Council are asked to have a Covid lateral flow test 24 hrs prior to the day of the meeting and show the results of a negative test. It’s important that you report the results of your test and that you get confirmation sent to your phone.  Reception staff will ask to see this on the day of the meeting. If you have a positive test or if you develop any Covid 19 symptoms - high temperature, a new continuous cough, or a loss or change to your sense of smell or taste, you should book a test on GOV.UK and self-isolate while you wait for the results.
• You are required to wear a face mask at all times unless you are exempt.  Social distancing rules remain in place.
• Members of the press and public who wish to attend City Hall are advised that you will be asked to watch the meeting on a screen in another room as due to the maximum occupancy of the venue.

Under the Council’s constitution, there is no provision for public forum at the Annual Council meeting. However, in consultation with the Mayor and Party Group Leaders, the Lord Mayor has determined that written statements from members of the public will be accepted for this meeting on the following basis:

1. The wording of all written statements must be submitted by the deadline of midday the day before the meeting, Monday 24th May 2021. Please note that public questions are not permitted on this occasion. Statements should be sent to

democratic.services@bristol.gov.uk.  One written statement per member of the public or member of Council is permitted.

2. Statements for this meeting must be about the reports included on the agenda.

Details of all statements submitted will be sent to the Lord Mayor, Mayor and all Councillors as soon as possible after the above deadline.

There were five public statements received which were referred to the Mayor for his consideration.

The Full Council considered a report on the dates and times of Full Council meetings for 2021-2022.

The Lord Mayor moved the report and the recommendations contained therein.

Councillor Varney, Deputy Lord Mayor, seconded the motion.

It was then:

RESOLVED:

That the dates and times of Full Council meetings for 2021-2022 be agreed, as set out in the report as follows:

·         6pm, Tuesday 6 July 2021

·         6pm, Tuesday 7 September 2021

·         6pm, Tuesday 9 November 2021

·         2pm, Tuesday 7 December 2021

·         2pm, Tuesday 11 January 2022

·         2pm, Tuesday 22 February 20222 (budget Council meeting)

·         2pm, Wednesday 2 March 2022 (reserve, additional budget meeting, if required)

·         6pm, Tuesday 15 March 2022

The Full Council considered a report on the establishment of committees for 2021-2022.

The Lord Mayor moved the report and the recommendations contained therein.

Councillor Varney, Deputy Lord Mayor, seconded the motion.

It was then:

1. That the following committees be established;

a.      Overview and Scrutiny bodies:

-          Overview and Scrutiny Management Board

-          People Scrutiny Commission (Health Sub Committee of the People Scrutiny Commission)

-          Growth and Regeneration Scrutiny Commission

-          Communities Scrutiny Commission

-          Resources Scrutiny Commission

Joint bodies:

-          Joint Health Scrutiny Committee

-          Joint Health Overview and Scrutiny Committee for the purpose of jointly scrutinising the Bristol, North Somerset and South Gloucestershire Sustainability and Transformation Partnerships (STP)

-          West of England Combined Authority Overview and Scrutiny Committee (“The WECA Overview and Scrutiny Committee”)

-          Joint Overview and Scrutiny Arrangement comprising of the Constituent Councils of the West of England Combined Authority, the Mayor and North Somerset Council (“

-          The Joint Overview and Scrutiny Arrangement”)

-          West of England Combined Authority Audit Committee (“The WECA Overview and Scrutiny Committee”)

b. Regulatory Committees:

-          Development Control Committee A

-          Development Control Committee B

-          Public Safety and Protection Committee

-          Public Rights of Way and Greens Committee

c. Appeals Committee

d. Other (non-executive) Committees:

-          Audit Committee

-          Human Resources Committee

-          Selection Committee

-          Area Committees 1 to 6

e. Statutory Committees:

-          To note the position in relation to the Licensing Committee.

-          To note that the Health and Wellbeing Board does not need to be formally re- established as it remains extant.

2. To approve the Human Resources Committee and Audit Committee Terms of Reference.

The Full Council considered a report seeking approval of the allocation of seats on committees in accordance with the statutory requirements concerning political balance.

The Lord Mayor moved the report and the recommendations contained therein.

Cllr Varney, Deputy Lord Mayor, seconded the motion.

It was then:

RESOLVED:

Full Council is recommended to:

1. Approve the allocation of committee seats as set out above.

2. That 15 members be appointed to the Licensing Committee as follows:

Cllr Marley Bennett (Chair)

Cllr Lorraine Francis (Vice Chair)

Cllr Sarah Classick

Cllr Chris Davies

Cllr Richard Eddy

Cllr Paul Goggin

Cllr Katy Grant

Cllr Fi Hance

Cllr Jonathan Hucker

Cllr Philippa Hulme

Cllr Ellie King

Cllr Mohamed Makawi

Cllr Brenda Massey

Cllr Guy Poultney

Cllr Chris Windows

3. Agree that all Members of Council be appointed to serve on an Appeals Committee comprising of any 3 Members of Council, subject to them having first received the necessary training and not having been involved in the original decision which is the subject of an appeal.

4. Agree that the Council be represented (as per paragraph 14) on the following joint bodies:

- Joint Health Scrutiny Committee

- Joint Health Overview and Scrutiny Committee for the purpose of jointly scrutinising the Bristol, North Somerset and South Gloucestershire Sustainability and Transformation Partnership

- West of England Combined Authority Overview and Scrutiny Committee

- Joint Overview and Scrutiny Arrangement comprising of the Constituent Councils of the West of England Combined Authority, the Mayor and North Somerset Council (“The Joint Overview and Scrutiny Arrangement”

- West of England Combined Authority Audit

5. To note the position in relation to the membership of the Health and Wellbeing Board as per paragraph 15 of the report.

6. To agree that named members will be provided for the Committee memberships by the party group Whips (to be sent to the Monitoring Officer). If named  substitutes are not also provided, then any Councillor of the relevant group may attend a meeting as a substitute, other than in the case of:

- a Development Control Committee, where the substitute must be a member of another Development Control Committee (and be appropriately trained).

- any scrutiny commission, where the substitute may not be a member of the executive.

7. To appoint Chairs and Vice Chairs to the Committees/Commissions as outlined in Appendix B.

Committee Chair Vice Chair

The Full Council considered a report which proposed revised Council Procedure Rules within the Constitution.

The Lord mayor moved the report and the recommendations contained therein.

Councillor Varney, Deputy Lord Mayor, seconded the report.

It was then:

RESOLVED that the Full Council adopt the revised Council Procedure Rules.

Full Council considered a report which presented the recommendations of the Working Group to Oversee Agreed Management Actions established pursuant to the motion passed by Full Council on 11 February 2021.

The Lord Mayor moved the report and the recommendations contained therein.

Councillor Varney, Deputy Lord Mayor, seconded the report.

Following a debate, it was:

RESOLVED that Full Council note the report and recommendations of the Working Group of Oversee Agreed Management Actions.