Agenda and draft minutes

Bishopston, Cotham and Redland Neighbourhood Partnership
Monday, 20th June, 2016 7.00 pm

Venue: Colston Primary School, 18 Cotham Grove, Bristol BS6 6AL

Contact: Jeremy Livitt 

Items
No. Item

1.

Welcome, Introductions and Apologies for Absence

The Chair will welcome everyone attending, ask all parties to introduce themselves and give any apologies for absence.

 

Minutes:

There was a vote of thanks to those no longer members of NP – Nick Clarke and ex councillors Tim Malnick, Dani Glazzard and Daniella Radice.

 

Apologies were received from Councillor Fi Hance, Simon Baines, Gavin Spittlehouse, Lesley Welch and Paul Bolton-Jones.

 

2.

Neighbourhood Partnership Annual Meeting Report pdf icon PDF 363 KB

To consider the Annual Report for 2016/17.

Minutes:

The Partnership considered the AGM report and recommendations and it was

Resolved:

1.         That the NP membership be confirmed as follows


a)      Councillors: 

·         Eleanor Combley

·         Tom Brook

·         Anthony Negus

·         Cleo Lake

·         Fi Hance

·         Martin Fodor

b)     Representatives of  Community Groups: 

·         Alison Bromilow – Redland and Cotham Amenities Society

·         Gavin Spittlehouse – Sustainable Bishopston 

·         Jenny HoadleyBishopston Society

·         Roger Gimson – Sustainable Redland

 

c)Individually appointed reps:

·         Liz Kew

·         Rob Umphray

 

d) Community Advocates. 

 

·         Lesley Welch – Equalities Advocate

·         Mark Whiley – Equalities Advocate

·         Simon Baines -  Business Rep

·         Sarah Thorp – Business Rep

·         Vacant - Student Rep 

 

2.    That  Roger Gimson be elected Chair of the Neighbourhood Partnership for 2016/17

3.    That Alison Bromilow be elected Vice-Chair of the Neighbourhood Partnership for 2016/17

4.    That  Cllr Eleanor Combley be elected Chair of the Neighbourhood Committee 2016/17

5.       That Cllr Martin Fodor be elected Vice-Chair of the Neighbourhood Committee 2016/17

6.       That Kingsdown Conservation Group be added to the list of NP member organisations that send a rep to the NP

7.       That the BCR Constitution be amended to allow up to 2 Business/trader advocates to sit on the NP

8.       That the NC and NP terms of ref, and NC financial operating framework be confirmed

9.       That the amended constitution be confirmed.

10.     That the devolved Neighbourhood Budget for 2016-17 be noted

11.     That the financial statement and expenditure from 2015-16 be noted

3.

Minutes of the Previous Meeting pdf icon PDF 62 KB

NP members are requested to agree the Minutes of the meeting held on 11th April 2016 as a correct record.

Minutes:

That the Minutes of the meeting held on the 11th April 2016 be confirmed as a correct record with amendments as noted and signed by the Chair.

4.

Declarations of Interest

To note any declarations of interest from the Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Please note that the Register of Interests is available at https://www.bristol.gov.uk/councillors/members-interests-gifts-and-hospitality-register

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

Minutes:

Cllr Negus  declared an interest as member of Chandos Road community Association 

 

5.

Public Forum

Up to 30 minutes is allowed for this item.

 

Any member of the public or Councillor may participate in Public Forum.  The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda.  Public Forum items should be emailed to democratic.services@bristol.gov.uk and please note that the following deadlines will apply in relation to this meeting:-

 

Questions - Written questions must be received 3 clear working days prior to the meeting.  For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on Tuesday 14th June 2016.

 

Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting.  For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on Friday 17th June 2016.

 

Minutes:

The following Public Forum items were received:

SEndaWelcome  Katarina Luce

Living Room Project – Daniella Radice

BCR NP Streetscene Group - Rob Umphray Chair of the  Group

BCR Neighbourhood Partnership Tree Report 

 

In respect of the Tree Report and proposals for spending of Section 106 monies the Neighbourhood Committee Resolved:

 

That priority should be given firstly to the site on Redland Road and then the 4 sites on Edgecumbe Road.

Potential future sites to be forwarded to Cllr Negus.

 

 

 

           

6.

Neighbourhood Co-ordinator's Report pdf icon PDF 173 KB

To consider the Neighbourhood Co-ordinator’s Report.

Minutes:

The Neighbourhood Partnership considered the Co-ordinator’s report and agreed the following:

 

1.      To note the brief update from the recent combined forum

2.      To note the information regarding an upcoming citywide NP event

3.      To note the latest meeting schedule of dates for Forums and NP meetings in 2016/17

4.      To note the links for detailed updates on the NP’s S106 and CIL budgets. 

5.      To note the latest BCR NP budget updates and proposed working group budget allocations as follows:

Working Group                      Spend limit for 2016/17

Street Scene                                        £7,083.50

Sustainable Travel                              £7,000

Trees                                                   £3,000

Young People                                      £1,000

Communication & Engagement         £3,250

Parks                                                   £50,000


Small Grants                                       £25,000

Working Group spending limits would be discussed by the NP and brought for approval to the meeting in October.

 

6.     To  delegate £1,500 to officers to help working groups deliver their projects

7.

Small Grants pdf icon PDF 132 KB

To consider a report concerning Small Grants.

Minutes:

The Partnership considered the report of the Small Grants Subgroup.  The amount of grant aid requested was £18,207 from seven applicants. All applicants met the criteria and all, at different levels, involved volunteers within the activities, or in the case of Redland Parish Church, the impact of the funding would encourage further voluntary activity. Four had secured other financial resources and all used volunteer time, some extensively.  The Small Grants Subgroup asked for additional information from most of the applications.
 
It was noted that it was agreed at the NP meeting on April 11th 2016 that £12,000 would be allocated to small grants on June 20th 2016, from a total spend limit of £20,000 for 2016/17. There were seven applications, and one late application. Six were recommended for full or part-funding, totalling £10,418.
 



The Chair of the Group clarified the issues around the Action for Balanced Communities Group and further information was provided by the representative from the Action for Balanced Communities Group, Dr Patricia Smith. During discussion the following issues were noted:
- The survey would cover Chandos road but the Group was open to the NP suggesting other areas
- A survey has already taken place in Kingsdown which is now in the BCR NP area.
- There was £200 in the Chandos Rd Neighbourhood Association towards the survey so the Neighbourhood Committee could agree to take out £200 from the grant requested by CNA
- The survey would run in November when students are back and bedded in.
- The survey would need to cover 3 groups – residents, students and HMOs
- Two key issues are already known – planning and waste/litter
- The response to previous surveys had been good
- The questionnaire had been checked with the Bristol City Council Consultation Team.
- The same survey could be used as for Kingsdown or it could be tailored to the BCR NP
- It would be possible to defer the grant decision to the October NP meeting and look at the outcome of the previous survey
 
The Neighbourhood Committee 
 



Resolved:

1. that the following grants be approved (Cllr Negus declared an interest in respect of the Chandos Road grant and abstained from the vote)


Organisation

Purpose

Priorities met (code in 2 below)

Targeted area

Amount requested

Amount agreed

Action for Balanced Communities

To undertake on-line opinion surveys about communities and the student population in 3 selected areas

 

8

Cotham

Redland

£562

Deferred to next meeting

Chandos Rd Neighbourhood Association

Community notice board and the ABC survey (see above)

8

Cotham

£1,076

£876

Golden Hill Community garden

Play sessions for SEND children and their siblings

4a)

Bishopston

£1640

£1640

Playing Out

Support playing out in 15 additional streets

4a)

8

Bishopston

Redland

£2,340

£2,340

Redland Parish Church

Contribution to installing hearing loop in new church hall

7

Redland

£2,000

£2,000

Sustainable Bishopston/Living Room

To “green” the Ashley Down area and run a weekend community event to carry out the work

1

2b)

8  ...  view the full minutes text for item 7.

8a

Report from Working Group - Parks pdf icon PDF 362 KB

To consider a report from the Parks Working Group

Minutes:

The NP considered a report from the Parks Sub-Group.

 

It was resolved:

1.       That the proposals for funding of Ashley Down Green Playground be noted and  that ask Ashley, Easton, Lawrence Hill Neighbourhood Committee be asked to support the funding proposal.

2.       That individual Parks Group priorities be noted (to be attached as appendices to the Neighbourhood Partnership Plan).

3.       That the £50k requested spending limit from BCR funds for the Parks groups to bid to carry  out projects in parks be discussed and brought back to the next NP meeting.

9.

Report from Working Group - Sustainable Travel pdf icon PDF 25 KB

To consider a report from the Sustainable Travel Working Group

Minutes:

The Neighbourhood Partnership considered a report from the Sustainable Travel Working Group

The Neighbourhood Partnership Resolved:

 

1.       To set a spending limit in 2016/17 for the Sustainable Travel WG of £7000


The Neighbourhood Committee  Resolved:

 

1.       To pre-approve the spending of £2,000 on minor signs and lines, to be spent at the discretion of the working group (as done last year), and to be taken from CIL funds whenever possible.

2        To approve spending the carry-forward of £1,000 on forecourt cycle stands, to be taken from CIL funds.

10.

Report from Working Group - Communication and Engagement pdf icon PDF 78 KB

To consider a report from the Communication and Engagement Working Group

Minutes:


The Partnership noted the report and emphasised the importance of support for the community festival.

The Neighbourhood Committee Resolved:

 

to allocate £2,500 for the community fair including £2,100 for little grants of up to £350 with applications to be pre-approved as meeting NP Priorities by Cllr Eleanor Combley, Andrea Stott and Alison Bromilow.

11.

Report from Working Group - Street Scene pdf icon PDF 32 KB

To consider a report from the Street Scene Working Group

Minutes:

The Partnership noted the report from the Street Scene Working Group.

 

The Neighbourhood Committee Resolved:

 

That an additional £3k be allocated for Kingsdown street scene.

 

12.

Report from Working Group - Governance pdf icon PDF 13 KB

To consider a report of the Governance Working Group

Minutes:

The report was noted.

13.

Neighbourhood Plan Update pdf icon PDF 96 KB

To consider the Neighbourhood Plan Update report.

Minutes:

The Neighbourhood Partnership Resolved:

1.    To note the updated NP Plan and to adopt it as the NP’s Plan for 2016/17 and beyond.

2.    To hold a review meeting in July to agree the work needed to achieve the priorities in the NP Plan.

14.

Date Of Next Meeting

To note that the next meeting is scheduled for 7pm on Monday 10th October 2016 in the Claremont Room, Redland Green School, Redland Court Road, Bristol BS6 7EH