Agenda and draft minutes

The Chair, Councillor Windows opened the meeting and led introductions.

Apologies received from Councillor Massey, Deana Perry, Lynne Haynes, Antony Skelding, Toni Anderson

To note any declarations of interest from the councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declaration of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

Cllr Mark Weston declared a conflict of interest in the two Henbury and Brentry Community Council Wellbeing Grants applied for in Item 6, 1.3 and in the Henbury and Brentry Community council CIL recommendations (Item 6, 4.6)

Minutes of the 28th June 2016, Matters Arising and Action Sheet.

To agree the minutes of the last meeting as a correct record.

The Neighbourhood Partnership considered the Minutes and Action Sheet.

The Neighbourhood Partnership AGREED that the minutes of the Henbury, Brentry and Southmead Neighbourhood Partnership on 28^th June to be confirmed as a correct record and signed by the Chair subject to the following amendments:

·       Note that Ian Thornley was not present at the meeting

The Neighbourhood Partnership considered the action sheet.  All updates relating to outstanding actions were noted.

Matters Arising:

a.     The Neighbourhood Partnership by a show of hands agreed that Sue Mountstevens, the Police and Crime Commissioner,  would be offered the dates of the next 2 partnership meetings, to enable negotiations to take place on her offer to attend and address issues of police priorities and work related to Drug mis-use within the community.

·       The date would then be promoted and the community offered the opportunity to submit questions to be shared with the Commissioner in order that the meeting time would be maximised and affective.  It was suggested that the first hour of the NP could be set aside for this conversation.

Action: Keith Houghton

To consider any public forum statements submitted.

The deadline for the receipt of statements is 12 noon on Monday 26 September 2016.

One Item received:

a.     Emma Bagley – poor quality road surfaces on the Southmead Estate and the impact on cyclist.

·       Neighbourhood Partnership AGREED a letter to the Cabinet Member, Councillor Bradshaw, signed by the Chair.

Action: Cllr Chris Windows and Keith Houghton

Wellbeing decisions, Traffic & Transport sub-group date in December; CIL allocation recommendation; latest s106 and CIL funds

The Neighbourhood Partnership considered the business activities report from Keith Houghton, Neighbourhood Partnership Co-ordinator.

The Neighbourhood Committee RESOLVED that 4 of the 5 the recommendation of the Southmead Wellbeing Panel to allocate funding from the 2016/2017 Wellbeing Fund for the applications received as set out below be approved:

The Neighbourhood Committee Resolved that the recommendation of the Henbury/Brentry Wellbeing Panel to allocate £5,406 from the 2016/2017 Wellbeing Fund for the applications received be approved as set out below, Cllr Weston declared interest in the H&BCC applications and abstained.

The Neighbourhood Partnership AGREED to note the applications not recommended for funding.

Item 2 – Refining the NP Plan

a.      The NP was asked to note the action to be taken in respect of sourcing a fundraiser.

b.      All were informed of the change in job roles, following the departure of Paul Griffiths, Gary Brentnall  ...  view the full minutes text for item 18.

Equalities monitoring results; Plan updates and citywide Neighbourhood Partnership event report.

Keith Houghton, Neighbourhood Partnership Co-ordinator, presented updated the NP on the Plan outcomes to date.

a.      Equalities Review – an update was shared on the monitoring undertaken across all wards, April to June 2016, on the participation levels of different sections of the community.  The statistics specific to the partnership was shared.  The aspiration going forward to the NP Development event is for planned work on wider engagement with the community based on the 2011 Census and to address the under-representation evidenced.

b.      Bristol Aging Better – a project called Combining Personalisation with Community Empowerment was underway in Easton and Southmead that would empower, local residents to set up innovative Social Enterprise projects to support older people.  The project would be funded from specific funds diverted from the social care budget held by Bristol City Council.

c.      Long Live Southmead Health Promotion- the Health Promotion team had been subject to staff change and it was deemed more appropriate to allow the conclusion of the restructuring programme together with a settling in period before a feedback presentation was made to the Neighbourhood Partnership.  Action:  Keith Houghton to source an alternative date.

d.      Citywide Wellbeing Review – Partnership members provided comments that would be fed into the review of the citywide NP Wellbeing Grants process. The following comments were made to feedback:

·        Request for the simplification of the process and

·        Less expensive

·        Put the process on line providing support to those that need it

The Neighbourhood Partnership Agreed to note the report.

Report back on achievement of Green Capital project: Festival of Nature Outreach Project

Maddy Bartlet from the Bristol Natural History Consortium fed back on how the £20,000 allocated from Green Capital Fund, was spent on the Festival of Nature Outreach project.

A presentation was shared and details provided about the event that took place in Baddocks Wood, that attracted approximately 300 attendees.  The event would continue in 2017 over a two week period in June.  The NP suggested that BNHC to be invited to attend the Southmead Festival.

The NP extended their thanks and appreciation for the feedback presentation.

Summary of Community Asset Transfer application success by Henbury and Brentry Community Council and requests for Neighbourhood Partnership comments; brief presentation of plans by Henbury and Brentry Community Council Henbury Centre Group.

The Neighbourhood Partnership requested to consider the proposed Community Asset Transfer (CAT) of the Henbury Centre lease to Henbury and Brentry Community Council.  John Bos the Officer responsible was not in attendance therefore the NP was addressed by Councillor Weston.

a.      The report outlined the background, the proposal and the process.  Councillor Weston stated that the Governance document was in place together with a 3 year cash flow forecast.

b.      The proposal had been previously outlined to the partnership.

The Neighbourhood Partnership AGREEED to support the scheme and endorse the CAT of the Henbury Centre lease to Henbury and Brentry Community Council.

Any other Business:

1.      Henbury and Brentry Community Awards 23^rd September: Rose Carr shared the success of the Community Awards events with the Partnership.  The event had been awarded £1,400 from the Wellbeing Grant in March 2016.  The event attracted 90 nominations from local residents for 14 categories relating to contribution made that benefited Henbury and Brentry.

2.      Police Update – Inspector Paul Bolton-Jones informed the Partnership that Bristol’s policing had now been fully aligned with the new ward boundaries.  He shared the new reporting format that would be used at local forums.  It was suggested that the information could be published on The Mead website but as the information was unverified this could not be considered.

3.      Partnership Meetings – Pat Newport proposed that future meetings are held at a fixed venue, in place of moving meetings around the ward.  Attendees to the NP meeting remained constant.  Rotating the meeting to different venues around the two wards had not resulted in the anticipated increase in participation numbers.

Action: Keith Houghton to action for 2017/18 NP Meetings