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Agenda and minutes
Venue: The Writing Room - City Hall, College Green, Bristol, BS1 5TR
Contact: Andrea Dell
Link: Click here for video
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Welcome, Introductions and Safety Information PDF 126 KB Minutes: The Chair welcomed all those in attendance.
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Apologies for absence. Minutes: Apologies for absence were received from Councillors Brook and Massey (substituted by Councillor Bradshaw). It was noted that Councillor Tincknell would be late.
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Declarations of Interest To note any declarations of interest from the Councillors. They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.
Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.
Minutes: There were no declarations of interest.
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Minutes and actions of the previous meetings PDF 205 KB · 7th December 17 · 18th December 17 – to follow with exempt appendix · 11th January 18 – to follow with exempt appendix · 18th January 18 · 22nd January 18
Additional documents:
Minutes: The minutes of the meetings on 7th December, and 18th and 22nd January 2018 were agreed to be a correct record subject to;
- That the minutes on 7th December be amended to include the following paragraph in relation to Agenda Item 11 – Arena Position Paper;
‘Members were particularly interested in exploring the wider implications of the chosen site for the Arena including the impact on the economy, transport and employment (including ensuring that the Social Value opportunities were maximised where possible).’
It was agreed that the report previously requested in relation to Council Tax/Students would be added to the Work Programme as soon as possible.
RESOLVED;
That the minutes the meetings on 7th December 17, and 18th and 22nd January 18 be approved as a correct record, subject to the amendment detailed above.
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Chair's Business To note any announcements from the Chair Minutes: There was no Chair’s Business.
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Public Forum Up to 30 minutes is allowed for this item
Any member of the public or Councillor may participate in Public Forum. The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda. Public Forum items should be emailed to democratic.services@bristol.gov.uk and please note that the following deadlines will apply in relation to this meeting:-
Questions - Written questions must be received 3 clear working days prior to the meeting. For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on *name deadline date*
Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting. For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on *name deadline date*.
Minutes: The following items of public forum business were received and a copy placed in the minute book;
It was agreed that a written reply would be sent to Mr David Redgewell in response to the points raised about public toilets, with a copy to the Overview and Scrutiny Management Board for information.
RESOLVED; That a written reply be provided to Mr Redgewell following his comments about public toilets with a copy to OSMB.
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Scrutiny Ways of Working PDF 557 KB Additional documents:
Minutes: Members considered the options for the structure of Scrutiny going forward as set out in the accompanying report, noting that the majority of the OSM leads had formed an early preference for a revised version of ‘Option C,’ which consisted of 22 formal directorate based Commission meetings a year, plus 5 Task and Finish Groups (except with responsibility for budget scrutiny to pass from OSM to the Resources Scrutiny Commission). However, the Chair emphasised that a full discussion of the merits of all models was required and invited comments accordingly. The following matters arose;
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The Arena - scrutiny activity PDF 430 KB Minutes: Members considered the next steps for Scrutiny of the Arena agreeing that they had ongoing concerns that the Cabinet decision would be made without the opportunity for sufficient scrutiny of the proposals. Areas of interest were as follows;
The Board agreed that the concerns detailed above would be referred to Cabinet at their next meeting on 6th March, and that a briefing setting out the planning implications would be arranged to take place at the next OSM meeting on 8th March 18.
RESOLVED; That a statement be referred to Cabinet on 6th March 18 setting out the Board’s ongoing concerns about scrutiny of the Arena; and
That a briefing be arranged setting out the planning implications of choosing an alternative site for the Arena (than Arena Island) at the next OSM meeting on 8th March 18.
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Libraries Task and Finish Update PDF 444 KB Minutes: Members considered the situation regarding the ongoing review of the Library Service noting that clarification was needed regarding the next steps including the objectives and timeline. Areas of particular concern related to the remit of the Mutual Ventures review, the welfare of staff, and also the future of the library buildings that would become vacant by any reductions to the service. It was agreed that Cllr Asher Craig would be invited to provide a written update at the next meeting on 8th March 2018 and also attend to respond to further questions.
RESOLVED; that Councillor Asher Craig be asked to provide a written update regarding the review of the library service at the meeting on 8th March 18 and also be invited to attend.
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Task and Finish Groups - Updates from Chairs PDF 74 KB Minutes: The Board noted the update report that had been provided and requested that in future the item be listed early on the agenda to allow more time for discussion.
RESOLVED; that the updates be noted.
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To note the work programme Minutes: During discussion of the Work Programme it was agreed that the following items would be added;
· The City Council’s Business and Service Plans would be brought to a future meeting – March/April 18 · How to make consultation more effective (including possible joint working with the West of England Combined Authority) – date TBC · Scrutiny of the Housing Company – potential date April 18 · Outcome from the Meeting in Common with South Gloucestershire Council to consider the UBHT’s response to the Benjamin Condon case – March 18 · Waste Company collection methodology (including proposed schedule and type of vehicle) – asap target March/April 18 · Governance Arrangements i.e. how to improve the relationship between OSM and other bodies such as the Health and Wellbeing Board and West of England Combined Authority – to be listed for 18/19 RESOLVED; that the items listed above be added to the OSM work programme
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Information Only Item: Mayor's Forward Plan PDF 136 KB Additional documents: Minutes: The updated Forward Plan was noted.
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