Agenda and minutes

Annual meeting, Overview and Scrutiny Management Board - Monday, 18th June, 2018 4.00 pm

Venue: Council Chamber, City Hall

Contact: Andrea Dell 

Link: Watch Live Webcast

No. Item


Welcome, introductions and safety information pdf icon PDF 126 KB

Members of the public intending to attend the meeting are asked to please note

that, in the interests of health, safety and security, bags may be searched on

entry to the building. Everyone attending this meeting is also asked please to

behave with due courtesy and to conduct themselves in a reasonable way.


Please note: if the alarm sounds during the meeting, everyone should

please exit the building via the way they came in, via the main entrance

lobby area, and then the front ramp. Please then assemble on the paved

area between the side entrance of the cathedral and the roundabout at

the Deanery Road end of the building.


If the front entrance cannot be used, alternative exits are available via

staircases 2 and 3 to the left and right of the Council Chamber. These exit

to the rear of the building. The lifts are not to be used. Then please make

your way to the assembly point at the front of the building. Please do

not return to the building until instructed to do so by the fire warden(s).



The Chair welcomed all attendees to the meeting and made a safety announcement in relation to the fire/emergency evacuation procedure.



Apologies for absence


None received.



Declarations of interest

To note any declarations of interest from councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.


Any declaration of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.



None received.



Annual business report including Election of Chair and Vice-Chair, and work programme pdf icon PDF 181 KB


a.      To elect a Chair and Vice Chair for the 2018-19 year

b.     To note the Board's terms of reference

c.      To note Mayoral Question Time arrangements preceding OSMB meetings

d.     To establish the Call In Sub-Committee and to note the arrangements

e.      To note the Work Programme


Additional documents:




·         Councillor Gollop be elected Chair for the 2018/19 municipal year (moved by Councillor Hiscott, seconded by Councillor Stephen Clarke); and

·         Councillor Estella Tincknell be elected Vice Chair for the 2018/19 municipal year (moved by Councillor Don Alexander and seconded by Councillor Geoff Gollop); and

·         The following Scrutiny Chairs be elected; Councillor Stephen Clarke for Resources Commission; Councillor Hopkins for Communities Scrutiny Commission; Councillor Hiscott for Adults Children and Education Scrutiny Commission; and Councillor Paula O’Rourke for Growth and Regeneration Scrutiny Commission (moved by Councillor Geoff Gollop and seconded by Councillor Jo Sergeant); and

·         The Board’s Terms of Reference be noted; and

·         Mayoral Question Time take place 4 times a year preceding OSMB meetings; and

·         The Call In Sub-Committee be established; and

·         The Work Programme for the 18/19 Municipal Year be noted.



Minutes of the previous meeting

To follow.


It was noted that the minutes from 12th April 18 would be approved at the following meeting.



Public forum

Up to 30 minutes is allowed for this item. Public forum items must be about

matters that fall within the remit of the Overview and Scrutiny Management Board.

Any member of the public or councillor may participate in public forum. Public

forum items should be emailed to


Please note that the following deadlines will apply in relation to this annual meeting:


Questions - Written questions must be submitted by 5.00 pm on Tuesday 12

June 2018 at latest.


Petitions and statements - Petitions / written statements must be submitted by

12.00 noon on Friday 15 June 2018 at latest.


The following public forum was received and a copy placed in the minute book;


David Redgewell – Metrobus



Adult Social Care Scrutiny Task Group report pdf icon PDF 157 KB


 To note the report of the Adult Social Care Scrutiny Task Group.

Additional documents:


The Board adopted the report from the Adult Social Care Task Group which sets out recommendations for the Cabinet, as well as suggestions for future Scrutiny Work Programme topics.


RESOLVED; That the report be shared with the Cabinet Member for Adult Social Care and the findings inform future scrutiny work programme topics.