Agenda and draft minutes

Extraordinary, Overview and Scrutiny Management Board - Monday, 18th June, 2018 4.15 pm

Venue: Council Chamber, City Hall

Contact: Andrea Dell 

Link: Watch Live Webcast

No. Item


Welcome, introductions and safety information pdf icon PDF 126 KB

Members of the public intending to attend the meeting are asked to please note

that, in the interests of health, safety and security, bags may be searched on

entry to the building. Everyone attending this meeting is also asked please to

behave with due courtesy and to conduct themselves in a reasonable way.


Please note: if the alarm sounds during the meeting, everyone should

please exit the building via the way they came in, via the main entrance

lobby area, and then the front ramp. Please then assemble on the paved

area between the side entrance of the cathedral and the roundabout at

the Deanery Road end of the building.


If the front entrance cannot be used, alternative exits are available via

staircases 2 and 3 to the left and right of the Council Chamber. These exit

to the rear of the building. The lifts are not to be used. Then please make

your way to the assembly point at the front of the building. Please do

not return to the building until instructed to do so by the fire warden(s).



The Chair welcomed all attendees to the meeting, and made a safety announcement in relation to the fire/emergency evacuation procedure.



Apologies for absence


None received



Declarations of interest

To note any declarations of interest from councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.


Any declaration of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.



None received



Public Forum pdf icon PDF 38 KB

As this is an extraordinary meeting of the Board, public forum business must relate specifically to the business for which this extraordinary meeting has been arranged.


Any member of the public or councillor may participate in public forum. Public

forum items should be emailed to


Please note that the following deadlines will apply in relation to this meeting:


Questions - Written questions must be submitted by 12.00 noon on Thursday 14

June 2018 at latest.


Petitions and statements - Petitions / written statements must be submitted by

12.00 noon on Friday 15 June 2018 at latest.


  • Fifteen Public Forum Statements were received
  • Eight  Public Forum Questions  were received from Members of the Public; one from a local MP and twenty seven from Members, plus some grouped questions from both the Conservative and Green Groups



Arena Value for Money study outcomes pdf icon PDF 204 KB

The Board is asked to:


1. Review the contents of all the Value for Money reports.


2.  Produce a report for Cabinet outlining OSM Board members’ observations on the Value for Money reports, to contribute to future decision making.

Additional documents:


An overview of each session is set out below, including a summary of key points at the conclusion of each session which OSM Board members agreed should be considered in formulating their report to Cabinet.


All 3 sessions were webcast and the discussion can be accessed in full from this link:

Due to the extensive detail that needed to be considered, the OSM Board’s scrutiny of these reports took place over 3 structured sessions:


  1.  Session 1:  4.15 – 7.00 pm, 18 June 2018


  • At this first session, the Board received 16 public statements.  These are set out at Appendix A.  Those present were invited to present their statements to the Board.
  • The Board also received a wide range of questions that had been submitted, from both members of the public and councillors.
  • The Board was collectively impressed by the quality of the statements and questions received, noting that these were invaluable in assisting OSM with their interrogation of the VFM study outcomes.
  • Over the course of the session, extensive time was taken in allowing questioners, OSM members and other councillors to hear verbal replies to questions.  Depending on the nature of questions, replies were given as appropriate by KPMG representatives, the BCC Arena team, or the BCC Finance and Legal Directors.  A very full opportunity was given for supplementary questions to be asked.


  1.  Session 2:  4.00 – 7.00 pm, 20 June 2018


At this second session, the Board focused on:


  • Alternative proposals for the Temple Meads site.
  • Further questions to KPMG and officers.
  • Questions to the contractor, Buckingham Group, with particular reference to the statement submitted by Buckingham Group.



  1.  Session 3:  10.00 am – 1.00 pm, 22 June 2018


            At this third session, the Board focused on:

  • Questions to the operator, Arena Island Limited, with particular reference to the statement submitted by Arena Island Limited.
  • Questions to YTL





There appears to be a fair degree of consensus amongst members and across parties. We see that the proposed Arena at Temple Meads is a fully developed project that is ready to start, and that the alternative proposal is very much at its early stages.

We see that KPMG indicate that the potential benefits are greater from the alternative site and alternative use for Arena Island, but KPMG also state that the risks attached to the alternative projects have not been quantified and that has to be considered by the Mayor in making his decision.

We sense that officers favour the Filton proposal. Whilst we understand that in that scenario YTL take the project risk, Members also see that they are the main beneficiary of the significant infrastructure investment.

It is the considered view of OSM members that;

  • The existing Arena figures are cautious
  • The Brabazon Arena figures are optimistic
  • Insufficient attention had been paid to social value in concentrating purely on value for money
  • Environmental impact has been ignored in terms of the Filton proposal
  • An  ...  view the full minutes text for item 12.