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Agenda and minutes
Venue: The Council Chamber - City Hall, College Green, Bristol, BS1 5TR. View directions
Contact: Lucy Fleming
Link: Watch Webcast
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Welcome, Introductions and Safety Information PDF 126 KB Minutes: The Chair welcomed all attendees to the meeting. |
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Apologies for absence. Minutes: Apologies for absence were received from Councillors Johnson and Tincknell.
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Declarations of Interest To note any declarations of interest from the Councillors. They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.
Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.
Minutes: There were no declarations of interest. |
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Minutes of the previous meeting. PDF 194 KB Minutes: The minutes from the meeting on 27th November 18 were agreed as a correct record. RESOLVED; that the minutes from the meeting on 27th November 18 be approved.
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Chair's Business To note any announcements from the Chair Minutes: The Chair advised that the order of the agenda would be amended so that the One City Plan item be taken first.
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Public Forum Up to 30 minutes is allowed for this item
Any member of the public or Councillor may participate in Public Forum. The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda. Public Forum items should be emailed to democratic.services@bristol.gov.uk and please note that the following deadlines will apply in relation to this meeting:-
Questions - Written questions must be received 3 clear working days prior to the meeting. For this meeting, this means that your question(s) must be received in this office at the latest by 5pm on Friday 11th January 2019.
Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting. For this meeting this means that your submission must be received in this office at the latest by 12.00 Noon on Wednesday 16th January 2019.
Minutes: The following public forum business was received and a copy placed in the minute book;
Mr Redgewell raised concerns about the accuracy of the printed bus information in Bristol. It was agreed that a reply would be sought, with a copy to OSMB so Members could decide if any additional action needed to be taken.
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To note the work programme. Minutes: The Board noted the updated Work Programme for the remainder of the 18/19 Municipal Year. The following information was provided;
RESOLVED; That the updated work programme be noted, and that minutes from meetings of the West of England Combined Authority Overview and Scrutiny Committee be included on future OSMB agendas for information purposes.
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Mayor's Forward Plan PDF 188 KB Additional documents: Minutes: The Board noted the updated Forward Plan and welcomed the inclusion of many additional items, which would greatly assist with planning the Scrutiny Work Programme. It was agreed that a note of thanks would be submitted to the Cabinet meeting on 22nd January 19.
RESOLVED;That the Mayor’s Forward Plan be noted and that a note of thanks be submitted to Cabinet on 22nd January 19 regarding the additional information provided on the Forward Plan.
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– Some reports to follow Additional documents: Minutes: The Chairs provided updates regarding the work of their Commissions, as set out in the accompany reports. The following matters arose;
RESOLVED; That the updates be noted and that an expression of thanks be submitted to Cabinet at the meeting on 22nd January 19 for the opportunity given to Scrutiny to work on the Social Value policy.
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Brexit Scenario Planning PDF 195 KB Additional documents:
Minutes: The Director of Policy, Strategy and Partnerships introduced the item advising that;
Civil contingencies were another area of focus and the City Council was working to refine and test its strategies.
Following the introduction, Members went on to comment on the information provided and ask for additional details in a number of areas. The discussion was as follows;
RESOLVED; that the update be noted.
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Additional documents:
Minutes: Following an introduction from Mayor Rees, Members considered the update regarding the One City Plan, asking for additional details where applicable. The discussion was as follows;
Members agreed to submit a comment to Cabinet welcoming the One City Plan and confirming that Scrutiny would support its objectives.
RESOLVED – that the update be noted and that a comment be submitted to the Cabinet meeting on 22nd January 19 confirming Members’ support for the One City Plan.
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Budget Scrutiny – Finalisation of the Resources Scrutiny Commission's Comments to Cabinet - no papers for publication Minutes: The Chair of the Medium Financial Plan Task Group introduced the item, setting out the draft comments outlined in the accompanying report which had been prepared for submission to Cabinet. Members approved the statement and thanked Members and officers for the contributions they had made during the budget setting process.
The Board discussed the process leading to preparation of the statement, noting that the MTFP Task Group had worked well, largely because it enabled Members to explore financial issues in depth without the limitations around sharing confidential information in a public setting. However, it was also noted that the late availability of reports for the OSMB meeting had impacted on the public’s ability to engage with scrutiny of the budget, which was an essential part of the process. It was agreed that consideration would be given to the timetabling of budget scrutiny sessions in 19/20 to maximise opportunities for information sharing.
RESOLVED; That the statement setting out Scrutiny comments on the budget be submitted to the Cabinet meeting on 22nd January 19.
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Cabinet Budget Papers - For Information - Papers to follow once the Cabinet Reports are published on the 14th January 2019 - To also include the Budget Consultation Report Minutes: The update was noted. RESOLVED; that the update be noted.
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