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Agenda and minutes
Venue: The Chamber - City Hall, College Green, Bristol, BS1 5TR
Contact: Lucy Fleming
Link: Watch Live Webcast
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Welcome, Introductions and Safety Information PDF 98 KB Minutes: The Chair welcomed all attendees to the meeting.
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Apologies for Absence Minutes: Apologies were received from Councillor Don Alexander, Claire Hiscott and Carole Johnson. Councillor Bradshaw substituted for Councillor Alexander.
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Declarations of Interest To note any declarations of interest from the Councillors. They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.
Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.
Minutes: There were no declarations of interest.
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Chair's Business Minutes: The Chair advised that the next OSMB meeting on 1st April 2019 would consider reports on Bristol Energy, City Leap, the Holding Company and Bristol is Open. Members of the Growth and Regeneration Scrutiny Commission had been invited to attend the meeting, some of which would be held in exempt session.
He went on to remind Members that an item from the Council’s External Auditors (BDO) on Senior Executive Remuneration in 17/18 had been added to the Full Council agenda for the meeting on 19th March 19, with an additional update being planned for the Audit Committee on 26th March 19.
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Public Forum Up to 30 minutes is allowed for this item
Any member of the public or Councillor may participate in Public Forum. The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda. Public Forum items should be emailed to democratic.services@bristol.gov.uk and please note that the following deadlines will apply in relation to this meeting:-
Questions - Written questions must be received 3 clear working days prior to the meeting. For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on Tuesday 5th March 19.
Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting. For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on Friday 8th March 19.
Minutes: The following public forum was received and a copy placed in the minute book;
Members noted the concerns raised in the statements, including potential delays to the plans to provide the new school and community building, and agreed that they would be referred to the Deputy Mayor for response, with a copy to OSMB so they could see if any additional action needed to be taken.
RESOLVED; That the Deputy Mayor be asked to provide a written reply to the public forum statements, with a copy to OSMB.
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2019/20 Performance Framework PDF 194 KB Additional documents:
Minutes: The Chair confirmed that Members had recently attended a workshop to provide feedback on the draft Performance Framework and the Council’s Business Plans (see agenda item 7). The Head of Insight, Performance and Intelligence updated Members on the actions taken following the discussion at the workshop confirming that;
Members went on to consider and comment on the information provided. The key points made were as follows;
Officers were thanked for their work around the performance framework, including the quality of the document and the efforts made to engage with Scrutiny. It was suggested that the ... view the full minutes text for item 6. |
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Draft Bristol City Council Business Plan 2019/20 PDF 232 KB Additional documents: Minutes: Officers introduced the item, advising that the Business Plan for 19/20 would be updated following the workshop with Members (see agenda item 6). Details as follows;
· New iconography would be added to set out actions from the previous 2018/19 business plan that had been carried over. · Additional information would be provided to aid understanding around the priority of objectives, including those that were short and longer term goals. · The business plan document would be reformatted to include better use of labelling to make it easier to navigate. · An update would be published later in 2019 to set out progress against targets to date and consideration would be given to the best way to incorporate Members into the review process.
Members went on to share their views on the information provided, commenting as follows;
· It would be helpful if information on the origin of priorities of entries on the business plan could be included so that Members could follow the progress of objectives, particularly those that took time to implement or involved partnership working. · The glossary entry on ‘gentrification’ should be amended to ensure it encapsulated all related issues, but it should also acknowledge that gentrification was welcomed in some instances. · Officers were thanked for the quality of the report, which was written in a style that was very clear and easy to understand and would help with transparency and holding decision makers to account. Consideration could be given to producing a version for the public with enhanced graphics or video extracts, although it was acknowledged that the cost needed to be proportionate to the level of interest.
It was agreed that the final version of the Business Plans would be shared with Members.
RESOLVED; That the revised version of the Business Plans for 19/20 be shared with Members.
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Preparedness for EU Exit (Brexit) PDF 243 KB Minutes: The Director of Policy, Strategy and Partnerships introduced the item, advising that the Brexit Project Board was continuing to review threats and opportunities arising from the exit from the European Union although the ongoing uncertainty was becoming problematic. A range of measures were ready to implement once the outcome of Brexit was known, but it would be difficult to mitigate in all areas, such as interruption to the supply chain. Many preparatory actions were being taken in the meantime, as covered in the report of OSMB.
Members went on to consider the update and ask for additional details in a number of areas. The discussion was as follows;
RESOLVED; That the update be noted
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To note the work programme. Minutes: Members noted the following;
RESOLVED; That the updates regarding the Scrutiny Work Programme be noted.
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