Agenda and minutes

Overview and Scrutiny Management Board - Thursday, 6th June, 2019 5.00 pm

Venue: The Chamber - City Hall, College Green, Bristol, BS1 5TR

Contact: Lucy Fleming 

Link: Watch Webcast Here

Items
No. Item

25.

Welcome, Introductions and Safety Information pdf icon PDF 98 KB

Minutes:

The Chair welcomed all attendees to the meeting.

 

26.

Annual Business pdf icon PDF 164 KB

Additional documents:

Minutes:

The Board considered the report setting out the annual business for the 19/20 municipal year. 

 

RESOLVED;

 

That;

 

·         Councillor Geoff Gollop be elected Chair for the 2019/20 municipal year; and that

·         Councillor Celia Phipps be elected Vice Chair for the 2019/20 municipal year; and that

·         The membership for 19/20 as set out in the report be noted; and that

·         The Board’s Terms of Reference be noted; and that

·         The dates and times of meeting for 19/20 take place as follows;

  • 6pm Tuesday 23 July 19 (preceded by Mayoral Question Time at 5pm)
  • 6pm Wednesday 2 October 19 (preceded by Mayoral Question Time at 5pm)
  • 6pm Tuesday 17 December 19 (preceded by Mayoral Question Time at 5pm); and that

·         The arrangements for Mayoral Question Time preceding meetings of the Overview and Scrutiny Management Board (OSMB) be noted; and that

·         The Call In Sub-Committee for 19/20 be established.

 

27.

Apologies for Absence

Minutes:

None received.

28.

Declarations of Interest

To note any declarations of interest from the Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

Minutes:

There were no declarations of interest.

 

29.

Minutes of the previous meeting pdf icon PDF 179 KB

Minutes:

The minutes of the meeting on 1st April 19 were agreed to be a correct record.


 

RESOLVED; That the minutes of the meeting on 1st April 19 be agreed as a correct record.

 

 

30.

Chair's Business

To note any announcements from the Chair

Minutes:

There was no Chair’s Business.

31.

Public Forum

Up to 30 minutes is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum.  The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda.  Public Forum items should be emailed to democratic.services@bristol.gov.uk and please note that the following deadlines will apply in relation to this meeting:-

 

Questions - Written questions must be received 3 clear working days prior to the meeting.  For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on 31st May 2019

 

Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting.  For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on 5th May 2019

 

Minutes:

The following public forum was received and a copy placed in the minute book;

 

No.

Name

Topic

1

David Redgewell - South West Transport Network and Bus Users South West

Community Toilets Scheme

2

Councillor Gary Hopkins, Chair of Communities Scrutiny Commission

Report for Overview and Scrutiny Management Board

3

Councillor Stephen Clarke, Chair of Resources Scrutiny Commission

Resources Scrutiny Commission Report  for OSMB meeting on 6 June 2019

4

Councillor Paula O’Rourke, Chair of Growth & Regeneration Scrutiny Commission

Growth & Regeneration Scrutiny Commission

5

Councillor Tom Brook

Chair’s Report– Assets Task & Finish Group

6

Councillor Paula O’Rourke

Minority Report – Assets Task & Finish Group

7

Councillor Stephen Clarke

Task & Finish Group Report – Social Value, Procurement and SMEs Scrutiny Task Group 2018/19

 

It was agreed that a response to the statement from Mr David Redgewell would be provided and a copy circulated to the Board.

The Scrutiny Chairs were thanked for their updates and it was suggested that in future they be circulated more widely to increase awareness of the work being undertaken by Scrutiny.

RESOLVED;  that the public forum business be noted.

 

 

32.

Scrutiny Work Programme 19/20 and Ways of Working pdf icon PDF 206 KB

Additional documents:

Minutes:

The Board considered the tabled draft Work Programme for 19/20 which had been prepared at the earlier informal workshop.  The following matters were discussed;

 

 

  • Scrutiny would also be undertaking a number of in-depth reviews via Task Groups and/or Inquiry Days and the nature of these would be agreed by the OSMB Lead Members and reported back to the next meeting.
  • Work around Air Quality was a significant priority for Scrutiny in 19/20, being of interest to a number of Commissions.  It was agreed that an update report would be provided to OSMB at the 17th July 19 meeting.
  • A Health Sub Committee of the People Scrutiny Commission had been proposed in order to undertake scrutiny of local Health Service provision in accordance with Section 7 of the Health and Social Care Act 2001, the Health and Social Care Act 2012 and Local Authority (Public Health, Health and Wellbeing Boards and Health Scrutiny) Regulations 2013.  Draft Terms of Reference would be brought to OSMB for adoption at the meeting on 17th July 19 before being referred to by Full Council for approval.
  • In order for Scrutiny to work effectively it was important to understand the thematic Boards of Bristol City Council (i.e. aligned to the One City Plan).  It was agreed that an update would be provided at the next meeting.

 

RESOLVED;

 

  • That the Work Programme for 19/20 be approved;  and that
  • That draft terms of reference for the Health Sub Committee of the People Scrutiny Commission be brought to the OSMB meeting on 17th July 19 for adoption; and
  • That a report detailing Bristol City Council’s thematic Boards be brought to the next OSMB meeting on 17th July 19.

 

33.

Mayor's Forward Plan pdf icon PDF 141 KB

Additional documents:

Minutes:

The updated Forward Plan was noted.

 

34.

Minutes from the WECA Overview and Scrutiny Committee - for information (standing item) pdf icon PDF 268 KB

Minutes:

Noted.