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Agenda and minutes
Venue: The Chamber - City Hall, College Green, Bristol, BS1 5TR
Contact: Lucy Fleming
Link: Watch Live Webcast
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Welcome, Introductions and Safety Information PDF 98 KB Minutes: The Chair welcomed all attendees to the meeting.
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Apologies for absence Minutes: Apologies were received from Councillor Anthony Negus who was substituted by Councillor Gary Hopkins.
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Declarations of Interest To note any declarations of interest from the Councillors. They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.
Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.
Minutes: None received.
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Minutes of the previous meeting PDF 185 KB Minutes: The minutes from the meeting on 6th June 2019 were approved as a correct record.
RESOLVED; that the minutes from the meeting on 6th June 2019 be approved as a correct record.
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Chair's Business To note any announcements from the Chair Minutes: The Chair advised that the following meetings of the Call In Sub Committee of the Overview and Scrutiny Management Board would be taking place;
Monday 22nd July 19 - Call In of the Cabinet Decision: Development of Buildings Adjacent to the Harbour Tuesday 23rd July 19 - Call In of the Cabinet Decision: Temple Island – Update on Proposals and Disposal Arrangements
Both meetings would be webcast.
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Public Forum Up to 30 minutes is allowed for this item
Any member of the public or Councillor may participate in Public Forum. The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda. Public Forum items should be emailed to democratic.services@bristol.gov.uk and please note that the following deadlines will apply in relation to this meeting:-
Questions - Written questions must be received 3 clear working days prior to the meeting. For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on Thursday 11th July.
Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting. For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on Tuesday 16th July.
Minutes: The following public forum was received and a copy placed in the minute book;
As the question was submitted late, it was agreed that a reply would be provided following the meeting.
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Improving Public Health - Clean Air Plan Update PDF 130 KB Additional documents:
Minutes: The Head of Paid Service introduced the item, advising the Board that the consultation around the Clean Air proposals was underway. He acknowledged that the circumstances were not ideal since the timetable had been set by the Government which meant the consultation had commenced with some technical information not yet available, however, the course of action had been agreed based on a balance of all key risks. A further update could be provided to OMSB during or at the close of the consultation period.
Members went on to receive a presentation setting out the current situation regarding the Clean Air plan, a copy of which can be found at Appendix A. Members considered the information provided and asked for additional details in a number of areas. The following matters arose;
RESOLVED; That the update be noted and a further report be brought back to the Overview and Scrutiny Management Board prior to any decisions being made by Cabinet.
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Preparedness for EU Exit (Brexit) PDF 250 KB Minutes: The report was noted.
RESOLVED; That the report be noted.
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The One City Thematic Boards PDF 174 KB Minutes: Members received an update from officers. The key points made were as follows;
RESOLVED; that the update be noted and a further report setting out the One City Plan would be provided to the Board in January 20 |
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Corporate Performance Report Q4 2018-19 PDF 994 KB Minutes: During the introduction from officers, Members were advised that areas of improved performance included the number of care leavers in employment and apprenticeships available, as well as admissions to care homes. Areas that were not performing as well included the number of rough sleepers and invoices being paid on time.
Members went on to query the information provided and ask for additional details in a number of areas. The discussion was as follows;
Members noted that the performance indicators had been revised following a recent workshop with Scrutiny Members and thanked officers for the clear presentation of the report.
RESOLVED; That the performance report be noted. |
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Corporate Risk Management Report and Annual Update PDF 124 KB Additional documents:
Minutes: The update was noted.
RESOLVED; that the Corporate Risk Management Report and Annual Update be noted.
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Temple Island - update on proposals and disposal arrangements PDF 124 KB Additional documents:
Minutes: The Chair advised that the item would now be fully addressed at the aforementioned Call In Sub Committee of the Overview and Scrutiny Management Board that would be taking place on Tuesday 23rd July 19. It was noted that the exempt legal advice relating to the Temple Island Cabinet decision (of 2nd July 19) had not been shared with Scrutiny as stated at the Cabinet meeting. Members requested that this information be corrected at the next Cabinet meeting.
RESOLVED; that the Cabinet Member for Finance, Governance and Performance be asked to correct the statement that the exempt legal advice in relation to the Temple Island cabinet decision (of 2nd July 19) had been shared with Scrutiny.
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To note the work programme. Additional documents:
Minutes: The updated work programme was noted. The following matters were discussed;
RESOLVED: That the updated Work Programme be noted, and that the next meeting of the Overview and Scrutiny Management Board to review performance of the City Council’s companies take place on 14th August 19 if no other suitable alternative could be found.
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Budget Scrutiny Process Confirmation PDF 64 KB Minutes: The process for budget scrutiny during 19/20 set out in the accompany report was approved.
RESOLVED; that the budget scrutiny process for 19/20 be approved.
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Health Sub-Committee Terms of Reference PDF 140 KB Additional documents: Minutes: The draft terms of reference of the Health Sub Committee of the People Scrutiny Commission were approved.
RESOLVED; That the draft terms of reference of the Health Sub Committee of the People Scrutiny Commission be approved.
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Minutes from the WECA Overview and Scrutiny Committee (for information) - Standing Item PDF 81 KB Minutes:
The minutes which were provided for information purposes were noted.
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Mayor's Forward Plan - Standing Item PDF 213 KB Additional documents: Minutes: The updated Forward Plan was noted.
RESOLVED; that the Mayor’s Forward Plan be noted.
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