Agenda and minutes

Overview and Scrutiny Management Board - Wednesday, 18th December, 2019 6.00 pm

Venue: The Chamber - City Hall, College Green, Bristol, BS1 5TR

Contact: Lucy Fleming 

Link: Watch Live Webcast

Items
No. Item

6.

Welcome, Introductions and Safety Information pdf icon PDF 98 KB

Minutes:

The Chair welcomed all attendees to the meeting.

 

7.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Johnson and Lovell. Councillor Alexander substituted for Councillor Lovell.

 

8.

Declarations of Interest

To note any declarations of interest from the Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

Minutes:

The following non pecuniary interests were declared;

 

Agenda item 8 – Councillor Alexander declared he was an appointed director of Goram Homes. 

 

Agenda item 8 – Councillor Gollop (Chair) declared he was a director of Bristol and Bath Regional Capital CIC.

 

 

9.

Minutes of the previous meeting(s) pdf icon PDF 217 KB

14th August 2019

30th October 2019

Additional documents:

Minutes:

The minutes of the meetings on 14th August 2019 and the 30th October 2019 were approved.

 

RESOLVED;

That minutes of the meeting on 14th August 2019 be approved as a correct record.

That minutes of the meeting on 30th October 2019 be approved as a correct record.

 

 

 

10.

Chair's Business

To note any announcements from the Chair

Minutes:

The Chair, Councillor Gollop, advised that the meeting may need to go into exempt session.

.  

 

11.

Public Forum

Up to 30 minutes is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum.  The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda.  Public Forum items should be emailed to democratic.services@bristol.gov.uk and please note that the following deadlines will apply in relation to this meeting:-

 

Questions - Written questions must be received 3 clear working days prior to the meeting.  For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on Thursday 12th December 2019.

 

Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting.  For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on Tuesday 17th December 2019.

 

Minutes:

The following public forum was received and a copy placed in the minute book;

 

Statements

S1: Statement from Cllr Clive Stevens – Value for Money Sub Committee

Members agreed that the proposal from Councillor Stevens that a Value for Money Sub Committee be established would be discussed by the OSMB Leads.

 

Questions

Q1 and Q2 - Cllr Clive Stevens, Refers to Agenda item 8, Bristol Holding Group Company Business Plans

 

The following replies were given to supplementary questions from Councillor Stevens:

 

Supplementary question 1 - Will the non-Teckal business have revenue streams like recycling and commercial collections? 

 

Answer – Yes.

 

Supplementary question 2 - What margins are you making on the non-Teckal business? 

 

Answer - 10%.

 

RESOLVED;

That the public forum business be noted.

 

 

12.

Work Programme pdf icon PDF 142 KB

To note the work programme.

Additional documents:

Minutes:

The following updates were provided;

  • A High Streets Inquiry Day would be taking place on the 28th January 2020.
  • An Evidence Day looking at SEND had been arranged for 3rd February 2020.  The Board was advised that the event would focus on Education, Health, and Care Plans (EHCPs) with a view to making recommendations for service improvements.  It was noted that the Evidence Day had been postponed due to the delay in the publication of the OFSTED report as a result of the General Election.
  • An update regarding the Clean Air Zone (CAZ) proposals would be brought to the next Overview & Scrutiny Management Board on the 30th January 2020.

 

RESOLVED;

That the Work Programme Updates be noted.

 

13.

Bristol Holding Group Company Business Plans pdf icon PDF 179 KB

Appendix 1: BCC Holding Limited Board – Commentary on Business Plans

Appendix 2: Bristol Holding Limited Draft Business Plan 2020-2021

Appendix 3: Bristol Waste Company Draft Business Plan 2020-2025

Appendix 4: Goram Homes Draft Business Plan 2020-2025

Appendix 5: Bristol Energy Draft Business Plan 2020 - 2025

Additional documents:

Minutes:

Members were provided with an introduction from the Executive Chair of Bristol Holding Ltd.  During the ensuing discussion the following points were made;

 

  • The business plans did not require an increase in collateral.
  • There had been ongoing active engagement with City Leap;  the Deputy Mayor with responsibilities for Finance, Governance and Performance advised that any changed relationship between the Holding Company and Bristol Energy following development of City Lead had been planned for, including different options; Director of Resources noted that what came forward resulting from the procurement process would come to OSMB; it was important to ensure scrutiny involvement at appropriate times.
  • Discussions were ongoing about potential cost of the Clean Air Zone (CAZ); this was about the fleet and employees who drove in from outside the area; 
  • There was a process in place to renew KPIs and that the Holding Company would ensure they would be robust and challenge each company. 
  • It was noted that the aim was to return to a group business plan with KPIs the next year;
  • It was confirmed that Bristol Waste Company had autonomy and made its own decisions with the support of the Council;
  • There had been an agreement that Bristol Waste would stay with kerb-side vehicles, which produced a highest recycle rate in English core cities; there was a lot of work to do regarding flats and that education was required; vehicle type would not change the fact a load would be contaminated by wrong items; further educational tools have been rolled out, including videos;
  • Items would be collected if they were in the wrong container, although it was preferred that the correct one was used as incorrect usage could lead to overspill.
  • The focus on ensuring as much litter was cleared from streets was balanced with the need to ensure traffic was not blocked Bristol Waste vehicles; more efficient ways of delivery would be on rolled out including regionalising the service.
  • The customer relationship management system referred to commercial use.
  • Continual training was important, and that there had been a programme to re-induct staff, which would help with service improvement; the need for training would not end;
  • Bristol Waste had promoted circular economy, including at Avonmouth Recycling Centre; and a new re-use shop; the Avonmouth site would be up and running by the end of January 2020; that weather conditions had delayed this; the information on the website would be updated;
  • There were early starts by Bristol Waste vehicles from 6am to attempt avoidance of heavy traffic; it would help to avoid traffic and get around the city quicker if Bristol Waste vehicles were able to use bus lanes.
  • Agreement that organisations such as Freecycle could be worked with;
  • The Chair asked if Bristol Waste could confirm that the Teckal growth was realistic; and advised it was. 

 

Councillor Alexander left the meeting.

 

The Managing Director of Goram Homes, who joined in September 2019, provided a summary. During the ensuing discussion the following points were made;

 

·         It was too early as  ...  view the full minutes text for item 13.

14.

Exclusion of Press and Public

That under s.100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of schedule 12A of the Act.

Minutes:

That under s.100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of schedule 12A of the Act.

 

RESOLVED;

 

That the public and press be excluded from the meeting for the following item of business.

 

15.

Bristol Holding Group Company Business Plans - Exempt

Introduction to exempt session

 

Appendix 6a: Exempt Appendix to Bristol Energy Ltd. proposed draft Business Plan for 2020-2025

 

Appendix 6b: Exempt Appendix to Bristol Waste Company Ltd. draft proposed Business Plan for 2020-2025

 

Appendix 6c: Exempt Appendix to Goram Homes Ltd. proposed draft Business Plan for 2020-2025

 

Additional documents:

16.

Mayor's Forward Plan - Standing Item - For information pdf icon PDF 141 KB

Additional documents:

Minutes:

There was no discussion.

17.

Minutes from the WECA Overview and Scrutiny Committee - for information (standing item) pdf icon PDF 103 KB

Minutes:

There was no discussion.

18.

Performance Q2 report - For information pdf icon PDF 730 KB

Minutes:

There was no discussion.

19.

Risk Register Q2 - For information pdf icon PDF 161 KB

Additional documents:

Minutes:

There was no discussion.