Agenda and minutes

Online Meeting, Overview and Scrutiny Management Board - Friday, 24th April, 2020 11.30 am

Venue: Remote Access - Via On Line or Telephone Conference Call. View directions

Contact: Lucy Fleming 

Link: Watch Live Webcast

No. Item


Welcome, Introductions and Safety Information


The Chair welcomed all attendees to the meeting.



Apologies for absence


No apologies for absence were received.


Declarations of Interest

To note any declarations of interest from the Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.


Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.



No interests were declared.



Minutes of the previous meeting (to follow) pdf icon PDF 192 KB


The minutes of the meetings on the 2 March 2020 were approved.



That minutes of the meeting on the 2 March 2020 be approved as a correct record.



Chair's Business

To note any announcements from the Chair


The Chair outlined the approach for scrutiny going forward, including;


·        The Mayor’s Forward Plan, which is published monthly, would inform OSMB agendas.

·        OSMB would receive regular up-dates on the Covid-19 response.

·        All scrutiny working groups that were convened would  report to OSMB.

·        The People Scrutiny Commission and Health Scrutiny Sub-Committee would identify areas for further work, and make recommendations to OSMB.

·        There was a need to ensure Scrutiny could continue to operate whilst acknowledging that officers and health partners must be able to continue to focus on the response to Covid-19.




Public Forum pdf icon PDF 67 KB





Up to 30 minutes is allowed for this item


Any member of the public or Councillor may participate in Public Forum.  The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda.  Public Forum items should be emailed to and please note that the following deadlines will apply in relation to this meeting:-


Questions - Written questions must be received 3 clear working days prior to the meeting.  For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on Monday 20th April.


Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting.  For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on Thursday 23rd April.



The Head of Democratic Engagement summarised the current Public Forum procedural rules for virtual meetings advising that the public could submit petitions, statements and questions in the usual way, but there would not currently be the opportunity for the public to present statements or ask   supplementary questions.  This process would be kept under review.


The following public forum was received and a copy placed in the minute book;





Agenda item


Suzanne Audrey

7. Response to COVID-19


Suzanne Audrey

8. Clean Air Zone


Alan Morris

8. Clean Air Zone


Cllr Steve Smith

7. Response to COVID-19


Cllr Clive Stevens

8. Clean Air Zone


Extinction Rebellion

8. Clean Air Zone


Statements and Petitions



Agenda item


David Redgewell

7. Response to COVID-19


David Redgewell

8. Clean Air Zone


Alan Morris - Bristol Clean Air Alliance

8. Clean Air Zone


Extinction Rebellion Bristol

8. Clean Air Zone




That the public forum business be noted.



Response to Coronavirus / COVID-19 Pandemic pdf icon PDF 163 KB

Please note: a more detailed report will be published w/c 20th April in advance of the meeting.

Additional documents:


The Executive Director of Resources and Head of Paid Service thanked all council staff for their commitment and hard work around Covid-19, and stated that the response from partner organisations across the city had been very positive.


The Executive Director of Resources and Head of Paid Service commented on the financial implications of the loss of income streams and the cost of the response to the crisis. There was a need for further financial support from central government to prevent a significant impact on future service delivery.


The Director of Policy, Strategy and Partnerships spoke to the report (available in the published pack).  During the ensuing discussion the following points were highlighted;


·      Redeployment of Council staff had predominantly been from areas that had needed to be closed temporarily or reduced e.g. libraries and museums.

·      Discussions were underway with the Gypsy and Traveller communities to ensure they could be supported during the pandemic. The Portway vehicle dwellers site was now full; 25 vehicles were on the site which was co-managed between the vehicle dwellers and the City Council.  A second site was planned to open in Bamfield which would provide accommodation for up to 25 vehicles. Water, WC and washing facilities would be provided. Users of both sites would be required to sign up to site license conditions to ensure appropriate site management was maintained.

·      Personal Protective Equipment (PPE) remained a high risk area; the issue had a national profile.

·      Given the present levels of supply there were sufficient amounts of PPE locally external Adult Care Providers could contact for PPE and other commissioning requests / contracts related issues. 

·      Direct payment users could email WECIL on or call 0117 947 9933 and contact People Plus by email on or call 0330 123 2815 if they required support.

·      Local Authorities could use the new Care Act easements, created under the Coronavirus Act 2020; this related to assessments of care and support, with the duty to meet eligible needs replaced with the power to do so.  The easements were time-limited and to be used as narrowly as possible.

·      There was a discussion about discharging patients from hospital to care homes; Members were advised that there were concerns about the risk of transferring Covid-19 in to care homes.

·      Hospital occupancy levels had 50% bed availability.  The Nightingale Hospital near Bristol meant there was also additional capacity, so whilst discharge to care homes could not be ruled out there was not such an urgent need for that now until there was full confidence that patients were clear of Covid-19.

·      Members asked for clarification about any changes to decision-making and delegated powers for allocating Council finances.  Officers said that everything would continue to be reported at Cabinet meetings.  It was considered important to ensure central government had a clear understanding of the impact on local finance within the context of increased reliance on local income streams over the past 10 years. 

·      All channels available to the Council were being utilised to engage  ...  view the full minutes text for item 20.


Clean Air Zone (to follow) pdf icon PDF 260 KB

This report will follow on 20th April, after the publication of the papers for the 28th April Cabinet meeting.

Additional documents:


Members were provided with a presentation from the Head of Strategic City Transport and Programme Coordinator (slides are in the published pack). During the ensuing discussion the following points were discussed;


·        An Outline Business Case had been submitted to Government in November 2019; however a response had been delayed by the planned general election.

·        There had been an expectation that Bristol’s compliance year would come forward; OSMB Members were advised that it was originally anticipated that compliance would be 2024, and additional modelling showed this had come forward to 2023.

·        The Government's Joint Air Quality Unit (JAQU) has not indicated any change to the approach due to Covid-19.

·        The modelling process utilised was recommended by JAQU.

·        It had been calculated that all schemes would result in fewer car trips overall; the CAZ D had a ‘sloping impact’ as people would change their vehicles over time; the diesel ban would have an immediate impact due to the cut-off point at date of implementation.

·        There was a discussion about levels of traffic displacement outside of the proposed diesel ban area.  Members were advised that further information could be requested but it was anticipated this would show an overall average reduction with small peaks.

·        It was confirmed that CAZ D was not a congestion charge, as it only charged specified polluting vehicles.

·        Members were advised that people were already making vehicle purchasing decisions which took into account an upcoming scheme, and greater clarity could increase that trend. 

·        Motorway closures would have an impact on air quality; modelling this was   difficult.

·        Members were advised that the focus on legal compliance within a specified framework by the government meant there was a narrow methodology officers had to use; and this would not provide scope to take some other factors into account.





That that update be noted.


That Members are concerned that no consideration has been given to the “overspill” impact on wards neighbouring the Clean Air Zone, or on those wards affected by the main routes into the city centre.


That a full presentation be made to OSMB on the impact on the City as a whole of the final

proposals, before the Full Business Case is submitted.


That the Overview & Scrutiny Management Board present a statement to Cabinet setting out its views.


Mayor's Forward Plan - Standing Item (to follow) pdf icon PDF 140 KB

A revised version will be published and uploaded here shortly.

Additional documents:


The following points were made;


·        Workforce for the Future Item: It was reported that the related WECA funding bid is intended to support small and medium-sized enterprises (SMEs).  Increasing levels of apprenticeships which would help grow SMEs was thought to be crucial within the context of recovery after Covid-19.


Councillor O’Rourke left the meeting at 1:35pm.


·        A more robust system for apprenticeship recruitment had been assured; some were delayed due to Covid-19 and so there was discussion with government to extend the use of the levy, as it was time-limited. 

·        The Management Board was advised that officers were looking at the overall talent management strategy including career development.

·        The previous chief executive of Bristol Energy stepped down and an Interim manager had been in post for 3 weeks. Bristol Energy would be brought to OSMB at a future meeting (likely to be May/June).



The Mayor’s Forward Plan be noted.


Minutes from the WECA Overview and Scrutiny Committee - For information (standing item) pdf icon PDF 137 KB

Not available at the time of publication.

Additional documents:


The minutes WECA on 2 October 2019 and the 29 January 2020 were noted.





That the WECA minutes 2 October 2019 and 29 January 2020 be noted.