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Agenda and minutes
Venue: City Hall, College Green, Bristol, BS1 5TR
Contact: Louise deCordova 0117 35 26151
No. | Item |
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Welcome, Introductions and Safety Information PDF 91 KB Minutes: The Chair led welcome and introductions. |
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Apologies for Absence Minutes: Apologies for absence received from Councillor Eddy. Councillor Jones in substitute. |
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Declarations of Interest To note any declarations of interest. Minutes: There were no declarations of interest. |
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Minutes of the Previous Meeting PDF 207 KB To agree the minutes of the last meeting as a correct record. Minutes: The Committee RESOLVED: To agree the minutes of the previous meeting as a correct record. |
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Chair's Business (verbal update) To receive announcements from the Chair:
1. HR team changes 2. Exit payment cap and exit payment recovery update 3. Culture Steering Group update including: a) Staff survey update b) Over view of the culture steering group
Minutes: The Chair provided a verbal update as follows:
Human Resources Team
Exit payment cap and recovery
Culture Steering Group
Staff Survey
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Public Forum Up to 30 minutes is allowed for Public Forum
Any member of the public or councillor may participate in Public Forum. The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda. Please note that the following deadlines will apply in relation to this meeting:-
Questions - Written questions must be received 3 clear working days prior to the meeting. For this meeting, this means that your question(s) must be received in this office at the latest by 5pm on Friday 18th November 2016.
Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting. For this meeting, this means that your submission must be received in this office at the latest by 12.00 noon on Wednesday 23rd November 2016. Minutes: The Committee noted statements as follows: (a copy of the statements has been placed in the minute book - accessed via Democratic Services).
a. Paul Wheeler – Bristol Equality b. Steve Crawshaw – Unison c. Steve Paines – Unite d. Wendy Weston – GMB
The Chair advised that each submission would be taken just before each item concerned. |
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Chief Executive terms & conditions and performance management (report) PDF 158 KB The report seeks the Committee’s approval for proposals relating to the terms and conditions and performance management of the job of Chief Executive.
For approval/recommendation to the Full Council. Minutes: The Committee received a report from the Service Director, Human Resources and Workplace, and considered the public forum statement submitted by Paul Wheeler, Bristol Equality in conjunction with this item. The report seeks the Committee’s approval for proposals relating to the terms and conditions and performance management of the job of Chief Executive.
The pay of the Chief Executive is set out in the Council’s Pay Policy Statement, and any amendments to the Statement require the approval of the Full Council.
Other than in relation pay and to dismissal for poor performance and misconduct, the terms and conditions of employment for the Chief Executive are set by the Human Resources Committee.
The Council’s Constitution currently does not provide for the performance management of the Chief Executive and any amendments to the Constitution require the approval of the Full Council.
Legal and HR advice should be sought when drafting the terms of the fixed term contract for the new Chief Executive.
Advice given by: Shahzia Daya, Service Director, Legal and Democratic Services Date: 15 November 2016
The Committee RESOLVED:
(i) To recommend to the Full Council that a Performance Management Panel be constituted to agree objectives with the Chief Executive, assess the jobholder’s performance and decide what level (if any) of bonus should be awarded. The Panel to be composed of the Mayor and Party Group Leaders, supported by advisers with appropriate expertise.
(ii) To approve the proposed terms and conditions of employment as outlined in this report.
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Voluntary Severance Update (report) PDF 200 KB The report updates the Committee on the progress to date in delivering the first phase of workforce reductions intended to contribute to the required financial savings of £29 million, as set out in the Section 188 notice issued in August of this year.
Committee to note the report for information. Minutes: The Committee considered a report from the Service Director, Human Resources and Workplace, and considered the public forum statements received from Unison, Unite and GMB in conjunction with this item. The report updates the Committee on the progress to date in delivering the first phase of workforce reductions intended to contribute to the required financial savings of £29 million. The Committee is asked to note the report.
The HR Business Partner summarised the significant issues in the report. In response to members questions the following points were raised:
The Committee RESOLVED: To note the report, comments and actions arising. |
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Use of agency staff (report) PDF 150 KB The report updates the Committee on the Council’s progress towards getting better value from its use of agency staff.
Committee to note the report for information. Minutes: The Committee received a report from the Service Director, Human Resources and Workplace, and considered the public forum statements from, Unite and GMB in conjunction with this item. The report updates the Committee on the Council’s progress towards getting better value from its use of agency staff. The Committee is asked to note the report.
The Committee received a summary of the significant issues in the report. In response to Members questions the following points were raised:
(Gary Hopkins joined the meeting.)
The Committee RESOLVED: To note the report, comments and actions arising.
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Pay reform (report) PDF 159 KB The report updates the Committee on local and national plans in relation to the reform of the “Single Status” (Green Book) pay spine.
Committee to note the report for information. Additional documents:
Minutes: The Committee received a report from the Service Director, Human Resources and Workplace, and considered the public forum statement from Unison and Unite in conjunction with this item. The report updates the Committee on plans to reform the “Single Status” (Green Book) pay spine. The Committee is asked to note the report.
With reference to the number of staff in BCC and in schools that these changes affect potentially, and that there are aspects of the TofR that will have a financial implication and which will need to be fully factored into the costings of the proposed scheme going forwards. Those costings MUST be calculated over the length of the MTFP – this is because a scheme that may be cost neutral in year 1, may not be in year 2 etc. There is no provision for extra cost of a new scheme in the MTFP – we have provision for pay increases, and depending on the level of those, something for increments.
The significant issues of the report were summarised and in response to Members questions the following points were raised:
The Committee RESOLVED: To note the report and endorse the need for this work to be included in the Council’s Corporate Strategy for 2017-2022.
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Matters Arising Minutes:
a. The Chair commented that the Council did not have a budget for learning and development and noted that initial results from the Staff Survey had raised this as a key issue for staff. Officers to explore the role of Human Resources Committee to challenge and apply necessary pressure to address this as part of the Council’s long term planning. To be added as a discussion item to the next meeting agenda. Action: James Brereton
b. Concern raised regarding difficulties caused by skills and expertise leaving the organisation; a lack of succession planning and training causing skills and knowledge gaps in service areas. Members noted that the Council’s hands were tied financially however some action was required to provide organisational resilience when structures reduce.
c. Recognised that there may be an opportunity to utilise the future apprenticeships levy to train the existing workforce as well as investing in the growth and development of a future workforce.
Future meeting dates to be brought forward. Action: Democratic Services
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