Agenda and draft minutes

Downs Committee
Monday, 10th April, 2017 2.00 pm

Venue: City Hall

Contact: Norman Cornthwaite 

Items
No. Item

1.

Apologies and introductions

Minutes:

Apologies were received from Councillor Clare Campion-Smith.

 

2.

Minutes of last meeting pdf icon PDF 77 KB

To agree that the Minutes as a correct record for signature by the Chair.

Minutes:

Resolved – that the Minutes be agreed as a correct record and signed by the Chair.

 

3.

Declarations of interest

Minutes:

None were received.

4.

Public Forum

Minutes:

Nothing was received.

 

5.

Downs Events and Management Report pdf icon PDF 136 KB

To note and agree the recommendations contained within the report.

Additional documents:

Minutes:

Events, etc.

 

Melissa Inman introduced this part of the report and summarised it for everyone. She explained that this was the third and final year of the Circus contract and that a re-tendering process would be required. There was a debate about the best way to proceed concerning the re-tendering process and how to achieve the highest amount of income, and whether or not a 3 year contract or a shorter contract period would achieve this. There was also discussion about the total number of events that can reasonably be accommodated on the Downs. It was agreed that the Events Sub Group should meet to consider the Circus contract  and make recommendations to the Committee.

 

Management Update

 

Sarah Tyler introduced this part of the report and summarised it for everyone. She advised that a rock fall had taken place at Black rocks on 25th March 2017 and that a climber had been injured. A review of safety was taking place.

 

Resolved – (1) that the report be noted; as well as

 

(2) that that an events sub group meeting is held to agree the tender or extension for a Circus on the Downs for future years as the current contract ends at the end of 2017;

(3) that the Confirmed future events be noted;

(4) that the Proposed future events be agreed;

(5) that the Update on the Music Event be noted; and

(6) that the Management Update be noted.

6.

Finance Report

To follow

Minutes:

Robin Poole provided a verbal update on the Finance Sub Group Meeting the previous week. At the Meeting the present budget and future budgets had been discussed as well as income generation and costs. Another was being organised during May.

 

Resolved - that the report be noted.

 

7.

Friends of the Downs and Avon Gorge (FOD+AG) Report pdf icon PDF 55 KB

To note.

Minutes:

Jack Penrose introduced the report and summarised it for everyone.

 

Resolved – that the report be noted.

 

8.

Any Other Business

Minutes:

The Lord Mayor reminded everyone that this was his last Downs Committee Meeting and thanked everyone for their support.

 

9.

Next Meeting

Monday 3rd July 2017 at 11.00 am and will be held at Merchants Hall.

 

Minutes:

Monday 3rd July 2017 at Merchants Hall.