Agenda and draft minutes

Chair – Fraser Bridgeford welcomed those present and led introduction

Apologies noted

·       Councillor Paul Smith

·       Dennis Gornall

·       Carol Lilwell

To note any declarations of interest from the Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Please note that the Register of Interests is available at https://www.bristol.gov.uk/councillors/members-interests-gifts-and-hospitality-register

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

None

To agree the minutes of the previous meeting as a correct record.

Cllr Denyer ask for it to be noted that the version of the minutes included in the published agenda and papers was the incorrect version.  The version on line that could be viewed as a standalone minutes was correct.  This was a concern because it indicated that Off the Record had been award funds from the partnership when that was not the case.

Action: Democratic Services to retract the minutes in the published papers and replace with the corrected version.

The minutes would not be accepted as true reflection of the previous meeting.

Up to 30 minutes is allowed for this item *Democratic Services Officer check time limit for your particular Committee*

Any member of the public or Councillor may participate in Public Forum.  The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda.  Public Forum items should be emailed to democratic.services@bristol.gov.uk and please note that the following deadlines will apply in relation to this meeting:-

Questions - Written questions must be received 3 clear working days prior to the meeting.  For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on *name deadline date*

Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting.  For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on *name deadline date*.

Christine Townsend spoke to her questions regarding St George’s Primary and the two Academies in the ward St Mary Redcliffe & Temple School and Bristol Cathedral Choir School.

Action: Agreed that Christine Townsend would in liaison with Sally Silverman and Cllr Kye would contact local schools to ascertain the correct percentage of local children on roll.

The following was noted from the discussion that followed:

·        That although the figures given for numbers of pupils on roll from the local area appeared low, it was noted that there were very few families living in the harbourside area with children.

·        There was a lack of nursery places in the area.  All to note that the ward was linked to St Pauls Early Years/children centre and they were willing to do outreach work in the area.

This report is from the Coordinator. It is for information and decision and Partnership members are recommended to:

Note Section 106 and CIL Update.

Note Neighbourhood Forum Updates.

Note Neighbourhood Officer and Neighbourhood Plan Updates

Note NP futures communications

Note parks project updates, see Appendix 4

Note Environment/ Traffic and Transport Sub Group notes Appendix 5/6

Agree Transformers funding allocation

Note Bearpit Toilets Briefing Paper

Agree CIL spending decisions  

The Neighbourhood Partnership were asked to note the following:

·        Neighbourhood Forum Updates

·        Neighbourhood Officer and Neighbourhood Plan Updates

·        Note Neighbourhood Partnership future communications

·        Note the parks project updates as set out in the report appended to the papers.

·        Note the Environment, Traffic and Transport sub group notes appended to the papers.

·        Note the Bearpit Toilet Briefing Paper

The Transformers Funding Applications

The Chair reported on the outcome of the sub-group decision making in respect of all the applications.

a)      Young Bristol’s application for the Transformers Outdoor Activity Week project and that proposed by the Redcliffe Residents Action Group was viewed as activities that when combined, cover a wide area of the NP’s wards.  In addition these applications would support the principles of the inclusivity as the participants from the Redcliffe area would come from a diverse background.

b)      Basement Studio application for Castle Park Bandstand Takeover although the initial take up would impact 140 the outcome of the event would draw a wider audience to view the outcome of the project.

c)      The Nitty Gritty request for funding was not ward.  The comment was made that Nitty Gritty was a brand with a number of offerings.

d)      Allaboard Watersports activity recommendation was questioned as to what the possible uptake would be from schools in the Hotwells area.  The sum if awarded £600 would go towards supporting the group develop activities for students of Hotwells primary.

e)      The Chair shared that the grants panel group were seeking new members to join them.

The Chair requested that the Neighbourhood Committee consider the recommendations and agree to award sums as recommended by the sub group.

Neighbourhood Committee unanimously Resolved to award:

i)       Basement Studio for Castle Park Bandstand Takeover £1300

ii)      The Architecture Centre for Shape My City £500

iii)     HCCA/Bristol Bar Crew for Raising the Bar for Young People £600

iv)     Redcliffe Residents Action Group for Summer sport & activities  £1000

v)      Young Bristol for Transformers Outdoor Activity Week £1000

vi)     All-Aboard Watersports for Watersport Activity Programme £600

vii)   Woodlands Group for Speak Out Conference £Nil

viii)  Young Bristol for Hotwells Cumberland Piazza £Nil

ix)     Creative Youth Network for Station Guardian £Nil

x)      Nitty Gritty Guide for University Hospitals £Nil

The Chair then requested all to consider the sub-group recommendation on CIL fund distribution.

1.     Jacobs Wells Baths - £6,850

a.      This was a late application so not considered by the sub-group during their formal meeting.  The sum was required to improve the look of the space to make it more attractive for community use.

b.      A representative from the Artspace project, Dina Ntziora, addressed the NP and answered questions posed by partnership members.

c.      The centre was closed for a period of time to allow for the refurbishments of the electrics and removal of asbestos.  There still remains areas to the rear of the building and around the boiler room that had been made inaccessible to users until renovation works can be undertaken to make that area a safe space to use.

d.      The funds already awarded to support the project totals £10,000; £2k from Quartet for staffing and training; £3k from Bristol City Council for the Asbestos and Electric refurbishment; £5k from Architectural  Heritage Fund for consultation work.

e.      The building suffers from issues arising from water ingress but the aspiration is to source bidders/funds to support further development of the space following the award of the CAT.

The Neighbourhood Committee unanimously Resolved

i)       The award of £6,850 to Artspace based at Jacob Wells Baths

The Partnership then considered:

2.     St Johns Road Lighting Project - £56,896.93

a.      Cllr Denyer provided the up to date costings on the refurbishment/replacement of lamp posts along St Johns Road, Whatley Road and on the corner of All Saints Road.

b.      The sub-group were initially advised that the sum required would be around £20,000 but this was an unsubstantiated figure and a best guess.  Full costings arrived within hours of the meeting and were shared in the presentation.

c.      The survey undertaken amongst residents on and around St Johns Road indicated that there were real concerns about the poor lighting from street lamps and concerns about safety.  The tree roots and uneven pavements had become trip hazards made worse by the lack of good light from the lamps.  The area had a number of cast iron lamps that would need to be refurbished in order to give better light, which would be a matter of extending the length of each lamp and fitting LED bulbs.

d.       The request for CIL had been made because of the City Council’s current financial constraints meaning the street lighting service had adopted a policy limiting provision to one of repair and not of refurbishment to street lamps.

e.      The lamps along the road in question are a mix of approximately 2/3 cast iron and 1/3 steel.

f.       The costings included the need to reposition some lamps along the pavement to avoid shading from trees.

g.      Members considered the costings for improvement to 4 areas along the roads in question.  Concerns were raised about the embellishments aspect of the quotes in that some of the work was not a need but a want.  In addition although  ...  view the full minutes text for item 43.

The NP was advised that the sub-group intended to continue to meet despite future changes around NP Structures.

The Chair with the Neighbourhood Co-ordinator provided a brief overview of the feedback received on the future of Neighbourhood Partnerships.

·       Those who were consulted wanted the continuation of the NP format

·       Keeping Neighbourhood Forums was viewed as a priority

·       The Chair welcomed all to feed back directly to him any comments on the new structure.

None

Tuesday 11 October 2016, 7pm @ City Hall, College Green, Bristol BS1 5TR