Agenda and draft minutes

Councillor Graham Morris moved, seconded by Councillor Harriet Clough and upon being put to the vote, it was

RESOLVED (unanimously) – that Councillor Tim Kent be elected Chair of the meeting.

The Chair welcomed all parties to the meeting.

Apologies were received from Councillor Barry Clark and Councillor Steve Jones.

To note any declarations of interest from the Councillors. They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Please note that the Register of Interests is available at

https://www.bristol.gov.uk/councillors/members-interests-gifts-and-hospitality- register

Any declarations of interest made at the meeting which are not on the register of interests should be notified to the Monitoring Officer for inclusion.

There were no Declarations of Interest.

Up to 30 minutes is allowed for this item.

Any member of the public or Councillor may participate in Public Forum. The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda. Public Forum items should be emailed to democratic.services@bristol.gov.uk and please note that the following deadlines will apply in relation to this meeting:-

Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting. For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on Friday 12^th January 2018

There were no Public Forum items for this meeting.

This report is not yet available. It has been agreed by the Chair (Councillor Tim Kent) as an urgent item and will be dispatched closer to the date of the meeting.

The Committee noted that a sum of £29,709.80 remained within the budget and must be allocated or spent by 22nd February 2018.

Hengrove Community Centre

The Committee noted the following potential costs of works at community buildings at Hengrove Community Centre following an enquiry made by Councillor Barry Clark to Britannia Windows as follows:

To change the 6 x windows  within  the annex for new 'A' rated casement units complete with multipoint locking system. (1side opener per window.)  £3400.00

Including VAT/Fitting.

To change the 3 x windows within  the main building again for our 'A' rated casement units. (All windows fixed panes.) £1450.00 including VAT/Fitting.

To potentially fit new window  board to all windows.  £2230.00 including VAT/Fitting.

To change the front door for a new French door complete with double fire bars, low threshold and midrail/letterbox. £1759.00 Including VAT/Fitting.

which individually would all add up to: £8839.00 or if you did all the work at the same time the price would be: £6890.00 inc VAT/Fitting.

It was noted that the current availability of expenditure for Section 106 funding for specific provision for Hengrove Community Centre or similar facilities to the community was £6732.88. Whilst Councillors noted that requests for funding had been received for Petherton Road Christ Church, Hengrove and Petherton Road Scout Group, these did not meet the criteria for funding.

It was noted that Councillor Barry Clark and Councillor Steve Jones had indicated their support for the proposed funding for the Hengrove Community Centre proposal.

Councillor Graham Morris moved, seconded by Councillor Harriet Clough and, upon being put to the vote, it was

RESOLVED (unanimously) that appropriate funds be allocated to provide replacement windows, blinds and associated cosmetic works at Hengrove Community Centre and authority be delegated to the property partner (John Bos) to vary this as appropriate in consultation with local Councillors.

Mowbray Park

The Committee noted the following potential costs provided by officers for replacement equipment for Mowbray Park, Mowbray Road:

Rotator (pedal roundabout)- This requires replacing as it’s not working properly and would cost around £9,000

Spiders Web (Net and climbing wall) - a 4.0m high space/activity net, with safety surfacing and associated materials = £14 – £18,000

Basket Swing – a 2.4m high frame with a basket swing, with safety surface and associated materials - £6 – £9,000

Cone climber - The Assets Team would not want to have this product installed due to lots of maintenance concerns and issues

Balance beams – Replaced with Steel Trial items up to £6,000

Renew logs – The Assets Team would like these removed and not replaced, due to needing to be continuing inspected and not lasting long enough

Extend fenced area towards the vehicle access gate – Asset team would like to replace the entire wooden fencing, as this is slowly rotting away, with metal play fencing, currently would cost around £16,000, to create a larger dog free area would cost up to £20,000.

Park bench with concrete plinth = £1,500 per bench

It  ...  view the full minutes text for item 6.