Agenda and minutes

To elect the Chair of the Area Committee for the 2020-2021 municipal year.

RESOLVED – that Councillor Helen Holland be elected Chair for the meeting.

Apologies for absence were received from Councillor Jeff Lovell.

To consider the minutes of the last meeting held on the 8^th October 2019.

RESOLVED – that the Minutes of the previous Meeting held on 8^th October 2019 be agreed as a correct record and signed by the Chair.

To hear any declaration of interests from Councillors on the Area Committee.

There were no declarations of interest.

Please see the public information sheet attached to the agenda for information and detail about public forum processes.  For this specific meeting, the deadlines are:

·       The deadline for Public Forum Questions is 5pm on Wednesday 22^nd July.

·       The deadline for Public Forum Statements is 12 noon on Monday 27^th July.

·       The deadline for registration to speak at the meeting is 12 noon on Friday 24^th July.

Please email to democratic.services@bristol.gov.uk

Members considered the public forum statements submitted in advance of the meeting.

Mark Ashdown and Councillor Morris were in attendance and spoke to their statements.  Members noted the statements submitted. 

The Community Resources Manager introduced the report and drew attention to the following:

·       Members would receive an update by the end of August on progress on previously approved Section 106 (S106) and Community Infrastructure Levy (CIL) transport, parks and community projects;

·       A decision had been taken to pause 2020 CIL and S106 decisions with the exception of S106 monies specified for tree planting and replacement so works could start in the 20/21 planting season;

Councillors then provided the following updates on the projects they were aware of within their wards:

·       In relation to Hartcliffe and Withywood, Councillor Holland reported that the Creative Workspace toilets renovation and the BMX track in Wilmott Park had both been completed;

·       With reference to Bishopston, Councillor Eddy reported that tree planting in Uplands had taken place.  He requested an update regarding the allocation for Crox Bottom signage.  ;

·       In relation to Stockwood, Hengrove and Whitchurch Park, Councillor Morris reported that no money had been spent from CIL funds.  He requested updates regarding projects in Cottle Road Play Park, Mowberry Road and streetscene improvements at Stockwood shops;

·       With reference to Filwood ward, Councillor Jackson reported that benches had been installed in the park from the 2018/19 allocation, the Novers Park goal net covers had been installed.  Children’s play equipment was hoped for September;

The Community Resources Manager continued to present the report and drew attention to the following:

·       There was currently a CIL fund total of £160,440.11;

·       There was a total of £100,621.50 uncommitted Section 106 agreement monies of which £46,659.88 was specifically assigned to tree planting or replacement as outlined in the report to the meeting;

·       Members were asked to consider the proposed tree planting and replacement scheme using the £46,659.88 available plant 60 trees across the ward of Area Committee 6 and, if approved, to further consider if the residue of £747.28 should be added to the maintenance budget or keep in the existing S106 tree planting budget;

·       There were a further four planting locations proposed which were within the boundary of Area Committee 5 in Brislington West Ward;

·       It was clarified that S106 would continue to be negotiated individually with each new individual development and therefore could be set for any area within the whole Area Committee boundary which complies with the legal conditions within each S106.  On the other hand, CIL generated within the Hengrove and Whitchurch Neighbourhood Development Area was restricted.  Only if projects fit with their Neighbourhood Development Plan and they agreed to, could it be spent outside of their boundary.

In response to questions from Councillors, the Tree Bristol Officer clarified the following points:

·       Future proposals would include a map and the common, rather than Latin, names of the trees.

·       The four plots in the Area Committee 5 area had been chosen as locations when options within the relevant Area Committee 6 area had been exhausted.  They were very close to the boundary and those in the development would continue to benefit from the planting;

·       It was  ...  view the full minutes text for item 19.