Agenda and draft minutes

Area Committee 6
Monday, 10th September, 2018 12.30 pm

Venue: Committee Room 6, First Floor - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Claudette Campbell  0117 9222342

Items
No. Item

1.

Election of Chair

Minutes:

Councillor Helen Holland was elected Chair for the meeting.

2.

Apologies for Absence pdf icon PDF 126 KB

Minutes:

Apologies received from Councillors Kevin Quartley, Paul Goggin, Mark Brain.

3.

Terms of Reference pdf icon PDF 90 KB

To note the Terms of Reference approved by Council on the 20th March 2018

Minutes:

The Terms of Reference, as approved by Council on 20th March 2018, were noted.

4.

Declaration of Interest

To note any interests relevant to the consideration of items on the agenda.

Please note that any declarations of interest made at the meeting which are not on the register of interests should be notified to the Monitoring Officer for inclusion.

Minutes:

Councillor Tim Kent – resident of Hengrove Lane.

5.

Public Forum Statement

Members of the public may make a written statement. Please submit it to democratic.services@bristol.gov.uk or Democratic Services Section, City Hall, College Green, Bristol BS1 5UY.  The following requirement applies:

 

·       The statement is received no later than 12.00 noon on the working day before the meetingand is about a matter which is the responsibility of the committee concerned.

 

Minutes:

There was one item of public forum that was taken before the item on the schedule to which it related agenda item 6.  The Committee noted the statement related to tree planting proposal a copy of the statement has been placed on record and can be accessed via democratic.services@bristol.gov.uk

6.

Reports on proposed Decisions for Councillors pdf icon PDF 299 KB

The report recommends adoption of the Terms of Reference for AC6, election of Chair, funding decisions on submitted Proposals for funding and approval of the allocation of S106 monies to support Highways schemes left over from Filwood, Knowle and Windmill Hill Neighbourhood Partnership

Additional documents:

Minutes:

The Committee received a report on proposed decisions for the awarding of local CIL and S106 for those parts of an Area committee which had formally adopted Neighbourhood Development Plan to receive 25% of the CIL generated, within the defined border of their plan, to support their identified infrastructure priorities.  It was noted that 15% CIL generated within each Area Committee was available for spend.

 

The Following was noted from the discussion that followed Keith Houghton’s presentation of his report.

 

1)    The committee were informed that the current funds available for allocation stood at:

a)    CIL fund £152,648.56 – these funds can be allocated to any proposal within the area that meets CIL’s legal definitions

b)    S106 fund £209,539.94 – these funds can only be spent according to the legal conditions attached to the sum

 

2)    Members were concerned that putting options on hold until next year will result in less monies available for projects that may arise during the course of the coming year.

 

3)     Members received the public forum request about funding for tree planting noting that time scales for the process resulted in decision making being outside the planting season.  Members believed that this was an example of issues to be considered during the feedback session on the process.

 

4)    Cllr Eddy sought clarity from Richard Fletcher as to the exact funds required for the completion for project (1) Crox Bottom Signage and Interpretation project.  The proposal received requested less funding that Cllr Eddy had been advised was required to deliver the project, that additional funding was not currently available.  Members agreed to consider the original request for £8,000 for this project.

 

5)    Following member discussion it was proposed that the additional funding above be approved, as the time line for project (7) Hengrove lane traffic calming would be elongated because of the need for a feasibility study therefore doubtful that it would require the funds requested within the coming year.  The Committee therefore confirmed future CIL incoming funds to deliver Hengrove Lane Traffic scheme as and when sufficient monies will have accumulated.  This pre-commitment stands at £44,120.60.

 

6)    With regards to allocation of s106 to Axbridge Road & Illminister Avenue scheme(Agenda Item 6 for approval) Cllr Jackson queried the possible sums available from this fund that belonged to the then Neighbourhood Partnership budget to go towards drop kerbs in his ward for Inns Court.  KH noted the issues outlined and advised that the current committee under the terms of reference could only make allocations to those projects listed in the report.

 

7)    The Chair confirmed that the matter would be noted and reviewed with KH in a separate meeting when all funding pots were reviewed.

 

 

Committee considered the recommendations outlined in the report;

Resolved:

       i.          To note all the projects set out in the proposal and those not invited to proceed.

     ii.          Agreed to approve the allocation of s106 funds to the Axbridge Road and Illminster Avenue Highways schemes as requested by Area Committee 5.

a.  ...  view the full minutes text for item 6.