Agenda and minutes

To elect Chair for Municipal year 2019/20.

Councillor Ruth Pickersgill was elected Chair for the meeting.

None received. Councillor Afzal Shah was not in attendance.

Councillor Fabian Breckels as a member of Friends of Troopers Hill, Councillor Nicola Beech as a Trustee of Meadowvale Community Organisation, Councillor Margaret Hickman as a Trustee of Felix Road Adventure Playground Association.

Minutes of Area Committee 4 for 8 May 2019 were approved as a correct record.

Members of the public may make a written statement ask a question or present a petition to most meetings.  Your statement or question will be sent to the Committee and be available in the meeting room one hour before the meeting.  Please submit it to democratic.services@bristol.gov.uk or Democratic Services Section, City Hall, College Green, Bristol BS1 5UY.  The following requirements apply:

·       The statement is received no later than 12.00 noon on the working day before the meetingand is about a matter which is the responsibility of the committee concerned. For this meeting the deadline is 12.00 noon on 2 October.

·       The question is received no later than 5pm three clear working days before the meeting.  For this meeting the deadline will be 5pm on 27 September.

A statement from Jo Bryant and her children, Friends of Mina Road Playground, was received in support of Proposal 4, Mina Road Park Playground redevelopment. (The Statement(s) are held on public record at democratic.services@bristol.gov.uk ).

The report recommends funding decisions on submitted Stage 2 Full Proposals for CIL and S106 funding.

Update was noted.

TheParks Officer was asked if a date to do the footpath work at Troopers Hill had been allocated. It was understood that this would be looked at in November and once a date was known the local councillors would be informed.

7. Projects invited to submit Stage 2 full Proposals and those not invited or not able to proceed

Update was noted.

8. Report of Community Resources Manager (Item 6)

The Committee noted the process followed to develop Outline and Full Proposals for funding from CIL and S106 resources as set out in the report. The Committee noted the CIL available to allocate at end August 2019 as £373,269.64 to the Old Market Neighbourhood Development Plan area and £896,947.92 to the general AC4 area. The next step was to consider the Stage 2 Full Proposals as set out in the Community Resources Manager’s report (see table below).

Tree planting using S106 contributions: The Committee was advised by the Tree Bristol Officer that it’s difficult to assign time-limited S106 contributions to replacement tree planting sites within the boundaries of AC4 due to lack of available sites in the AC4 area.. Tree Bristol requested permission to look to available sites for planting outside AC4 geographical area which fitted the legal conditions of time-limited S106 tree funds – usually within a one mile radius of the contribution site. Committee also advised that some of the S106 contributions set out in the Tree Bristol proposal could also be used to support the Ashley Green Link proposal and the Felix Road proposal, which would reduce the CIL budget contribution to those projects.

Committee agreed that the Community Resource Manager would oversee spend in respect of balancing s.106 with CIL.

CIL/S106 bid Selection Process

Regarding the selection process for choosing proposals to fund it was agreed that each proposal –

1.     Would be considered on merit;

2.     The Committee would allow an over commit on total CIL spend, pending future CIL funding;

3.     Would be prioritised for commencement as appropriate/agreed;

4.    The Committee would remove 10% contingency where appropriate to enable the committee to support the broadest range of proposals.

The Committee approved the following allocations of CIL and S106, with conditions as set out below: