Agenda and draft minutes

Area Committee 3 - Monday, 15th November, 2021 6.45 pm

Venue: The Council Chamber - City Hall, College Green, Bristol, BS1 5TR. View directions

Items
No. Item

1.

Welcome, introductions and apologies for absence pdf icon PDF 411 KB

Minutes:

The Chair welcomed those present and noted apologies from Councillor Ali.

 

It was noted that Councillor Lesley Alexander had been elected to Chair the July meeting but a Chair was required to be elected for the remainder of the municipal year.  Councillor Cheney was proposed, seconded and it was:

 

RESOLVED: That Councillor Cheney be elected Chair of the Committee for the remainder of the municipal year.

2.

Approval of minutes from the previous meeting pdf icon PDF 453 KB

Minutes:

RESOLVED: That the minutes of the meeting held on 22nd July 2021 be agreed as correct record and signed by the Chair.

3.

Declarations of Interest

Minutes:

The following declarations of interest were made:

 

Councillor Cheney – trustee of barton hill trust (as a ward councillor)

Councillor Francis – volunteer at Royate Hill Nature Reserve

4.

Public Forum Statements pdf icon PDF 205 KB

Members of the public may make a written statement ask a question or present a petition and is about a matter which is the responsibility of the committee concerned. Your statement or question will be sent to the Committee and be available in the meeting room one hour before the meeting.

 

Please submit it to democratic.services@bristol.gov.uk. The following requirements apply:

·         The statement is received no later than 12.00 noon on the working day before the meeting 12th November 2021.

·         The question is received no later than three clear working days before the meeting Tuesday 9th November 5pm.

Minutes:

Members considered and noted the public forum statement submitted in advance of the meeting and published to the Council’s website.

 

A resident of Lockleaze attended to raise the lack of playgrounds in his local area, especially those suitable for small toddlers.

5.

Community Resources Manager Update and Decision Report pdf icon PDF 923 KB

The report recommends funding decisions on submitted proposals for CIL and S106 funding.

Additional documents:

Minutes:

The Community Resources Manager presented the report and drew attention to the following:

 

a.      The Community Infrastructure Levy (CIL) available to the Area Committee totalled £93,384.82.

b.      The Section 106 (S106) available to the Area Committee totalled £50,770.38.  Of this sum, £49,570.34 was transport-focussed work and £1,200.04 for parks and green spaces.

c.       By the end of November 2021 contributions had been been accrued in CIL funds making a total of £120,762.11.

d.      Eastville Litterarti Project had indicated to officers that £3,270 allocated to the project in 2018 would be returned as it was unspent.  It was possible a future bid could be submitted for the project.

e.      The following projects were invited to submit stage 2 full proposals:

 

No.

Project Name

Outline £ requested/

offered

Full Proposal £ requested

CIL requested

S106 requested

S106 reference

1

AC3P06 – Honeysuckle Lane Parking Review

£12,000.00

 

£12,000.00

 

£12,000.00

 

 

2

AC2P09 -Lower Purdown – New Play Area

£87,500.00

£87,500.00

£86,300.00

£1,200.04

04/00721 / Former Hewlett Packard Site, Romney Avenue, Lockleaze

3

AC3P03 - Coombe Brook Valley - Fencing

£11,366.02

£9,480.00 OR £16,100

£9,480.00 OR £16,100

 

 

4

AC3P01,

AC3P04 & AC3P08 -Royate Hill Local Nature Reserve - Improvements

£14,000.00

£14,000.00

£14,000.00

 

 

5

AC3P16 - Barton Fields  Community Pathways

£10,000.00

£10,000.00

£10,000.00

 

 

6

AC3P07 - Little Foxes: Refurbishment of Portacabin for use as a nursery

£18,770.00

£18,770.00

£18,770.00

 

 

 

Totals

£153,636.02

£154,270.00*

£153,070.00*

£1,200.04

 

* indicates full or partial funding.  Totals indicate full funding, should that be agreed.

 

An outline was provided to committee on the proposals detailed in the table above.

 

In response to questions from Councillors the CRM clarified that:

                                i.            Approval of the six proposed applications listed would overcommit funds by approximately £37,000. Officers advised that Councillors were permitted to overcommit funds but should bear in mind the effect on future years spending ability.  Lockleaze ward Councillors highlighted that a further £190,000 devolved CIL funds due to be received in the local area within the next year. 

                              ii.            ACTION: CRM agreed to provide extended projected funds forecasts to Councillors.

                             iii.            With regards to the Honeysuckle Lane Parking Review (1), the request had been initiated by local residents via Councillors.  Local developments, local interest sites and a nearby UWE campus had contributed to an increase in visitors to that area which had impacted parking on residential streets.  Restrictions would help improve the situation for residents and pedestrians.  The cost quoted covered the review and possible implementation.

                             iv.            With regards to Lower Purdown New Play Area (2) Councillors highlighted that the area was among the most deprived in the city and experienced a gap in playground facilities.   Councillors suggested that it was important to start the process for new facilities as soon as possible as the projects had a long timeframe, by which time future funds would have been received.

                               v.            With regards to Coombe Brook Valley (3) Councillor Cheney declared that he had been present for the inception of the group when it was a part of his ward.  He agreed with the proposal that  ...  view the full minutes text for item 5.