Venue: Zoom online
Contact: Steve Gregory Democratic Services
Link: Watch Webcast
Welcome, Introductions and Apologies for Absence PDF 405 KB
The Chair welcomed all parties to the meeting and introductions were made.
The Chair informed members that there had been a small change to the agenda order so that agenda item 6 (Housing Allocation Review) would now become agenda item 4.
Apologies were received from Councillor Carla Denyer, Councillor Richard Eddy, Councillor Tom Renhard (Executive Member Housing Delivery and Homes) and Nigel Varley (Associate Tenant Member), Liz Cheetham Engagement Team Leader (Housing and Landlord Services).
Noted that Ross Dallimore and Susan Houghton (Leaseholder Representatives) were not present.
Minutes of the Previous Meeting PDF 521 KB
To confirm as a correct record.
That the Minutes of the previous meeting held on 26 January 2022 be agreed as a correct record.
Several issues were raised these included –
Up to 30 minutes is allowed for this item
Any member of the public or Councillor may participate in Public Forum. The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda. Public Forum items should be emailed to firstname.lastname@example.org and please note that the following deadlines will apply in relation to this meeting:-
Questions - Written questions must be received 3 clear working days prior to the meeting. For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on 24 May 2022.
Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting. For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on 27 May 2022.
Please note, your time allocated to speak may have to be strictly limited if there are a lot of submissions. This may be as short as one minute
No statements/petitions had been received from the public.
Housing Allocations Review Update PDF 2 MB
The Committee received a presentation about how the Council proposed to improve the way it lets social housing and to implement a revised scheme that improved the service’s ability to:
• Support more mixed, balanced, and sustainable communities.
• House those in the greatest need.
• Be more efficient and user friendly for applicants, the council, housing associations and other partner organisations.
• Give realistic expectations about being housed to those who had joined the Home Choice Bristol register.
It was envisaged that public consultationwould commence in June 2022.
Members were informed of inputs that had been gathered so far –
• Initial Research & Analysis
? 2019/2020 Evidence Base Findings,
? Rethinking Allocations Summary
• 2020 Survey Report.
• 2020 Locality Report on Community Events.
• Opinion Papers (Andy Gale Housing, Shelter, Bristol Law Centre).
• Focus Groups Input (DV & Hate Crime, Adult Social Care, Young People, Older People, Healthcare, Disability, CSC, Various staff groups).
• Journey Mapping Events Output: A cross-sectional views on the experience of engaging with the housing scheme.
• Other LA’s – Particularly those recently updated e.g. Manchester, Birmingham.
• Following analysis of all the gathered inputs there was a large engagement event on 25 May 2022 to provide wider consultation on the proposals being put forward.
Following discussion Members made the following comments:
Resolved – That the presentation be noted.
Investment Plan – additional investment proposals PDF 680 KB
The Committee received a report from the Asset Strategy Manager regarding a proposal on how to translate the additional budgets agreed following the Big Housing Conversation consultation into deliverable services and programmes of work to deliver the changes envisaged.
Members of the Board were advised that –
The Investment Plan had been considered as part of the Housing Revenue Account Business Plan (HRA BP) review within the Big Housing Conversation: Investing in Council Homes. The feedback had influenced the proposals to improve standards in existing council homes and the HRA BP Cabinet report had proposed investment in:
1. Energy efficiency and reducing carbon emissions: an additional £80m to make homes more energy efficient and to reduce carbon emissions, through further wall insulation schemes and a programme of photo-voltaic (PV) panel installations. This would ensure all homes reached a minimum Energy Performance Certificate (EPC) of C by 2030.
2. Bathroom modernisation programme: £12.5m to commence a five-year bathroom replacement programme that would deliver 5500 modern new bathrooms in council homes by 2027.
3. Investing in communal areas, blocks, and estates: add £0.5m to the 2022/23 budget, and in total £8.7m over 5-years, to improve standards in communal areas, blocks, and estates. This would help address known issues with anti-social behaviour and further work would be undertaken to determine how best to utilise this.
The Board were further informed that -
4. Rent rises were being used to fund additional investment in homes.
5. There would be new programmes for bathroom, energy efficiency in blocks, communal areas and estates.
6. The planned improvements in energy efficiency would include pilots and bidding for Government funding.
7. For communal areas there would be an additional £0.5m focussed on improving the look and feel of estates. It was suggested that for year 1 there would be a rapid response service, assisted garden scheme, increased provision for Neighbourhood Improvement Bids and Environmental Improvement Bids.
8. Residents would be engaged for ideas regarding spending on improving blocks, communal areas, and estates from 2023/24. This would include looking at the cities ecological crisis and improving biodiversity and options for more frequent communal decoration.
9. Bathroom replacement would be a 5-year programme, and there would be reviewed information about which properties had more recent bathroom replacements, it was estimated that 75% would need a new bathroom over the next 15 years. Budget to be £0.5m for this year, then £3m per year.
10. Issues such as making bathrooms more accessible would be fully considered and a resident group would be set up to help to co-design the new specification and design of bathrooms.
For each of the areas, lower budgets had been agreed for Year One (22/23) to allow time to engage tenants, research, analyse data and develop strategies for larger programmes of work.
Key points made were –
Tenant Participation Review Update
The Committee received a verbal update from Business innovation Manager.
Members noted that a survey had been carried out online, on paper and by telephone. About 1,600 responses had been received. A further questionnaire to tenants had met with a response from about 1,500. The responses were currently being collated and analysed and the findings would be reported back to the next HMB meeting in September.
Resolved – That the verbal update be noted.
Landlord Services Complaints 2020/21 PDF 349 KB
The Committee received a paper about the Council’s performance in dealing with landlord services complaints for the 2020/21 financial year.
Analysis of the landlord service complaint handling performance had been undertaken and the key findings were as set out below.
1. 868 complaints had been handled, 4% less than the previous year.
2. 85.4% of complaints had been responded to within the 15 working day target, achieving the corporate target of 85%. This was a 24% improvement on the previous year.
3. 91% of complaints had been resolved at stage 1, with 8% being resolved at stage 2 and 1% progressing to Ombudsman stage. This was largely unchanged from the previous year.
4. 46.3% of complaints were not upheld, with 47.8 being upheld or partly upheld, this was largely unchanged from the previous year.
5. 75 cases (8.6% of complaints received) were rated by the complainant in terms of their overall satisfaction with how we handled the complaint. Ratings of good or very good were received on 38.7% of those cases, which was 12% lower than the previous financial year.
Resolved – That the update be noted.
Date of Next Meeting
To be decided.
September 2022 date to be confirmed.
Any Other Business
Peter Daw raised issue of respraying pavements clashed with laying of fibre optic by BT could more be done to share work more closely.
Peter Daw asked for a copy of Andy Gale Housing Allocation Review. Action (action completed after meeting)