Agenda and draft minutes

Bristol Schools Forum - Monday, 11th July, 2022 5.00 pm

Venue: Virtual Meeting via Zoom. View directions

Contact: Sam Wilcock 

Link: Watch Live Webcast

Items
Note No. Item

A

7.

Welcome

Presented By: Chair

Minutes:

SL welcomed everyone to the meeting.

A

8.

Forum Standing Business

(a)    Apologies for Absence

(b)   Confirmation meeting is quorate

(c)    Appointment of new members/Resignations: 

(d)   Notification of Vacancies:

(e)   Declarations of Interest

 

Presented By: Clerk

Minutes:

a.      Apologies for absence

Apologies for absence were received from:

Mick O’Neill-Duff – Primary Governor, Wansdyke Primary

Emma Richards – Head Special Maintained, Claremont School

Rebecca Watkin – Head Special Academy, LearnMAT

Denise Murray - Head of Finance (S151 Officer)

 

b.      Quorate

The Clerk confirmed the meeting was quorate.

 

c.       Resignations

There were no new resignations since the previous meeting.

 

d.      Appointment of New Members

One new member had been appointed since the previous meeting.  Aderyn Zajicova joined the Bristol Schools Forum as a Nursery Governor and was welcomed to the meeting.

 

e.      Notification of Vacancies

The following vacancies were noted:

2 Secondary Academy Governor Representatives

1 Clifton Diocese Representative

 

f.        Declarations of Interest

There were no declarations of interest.

 

A

9.

Minutes of the Previous Meeting pdf icon PDF 414 KB

(a)  To confirm as a correct record

(b)  Matters arising not covered on agenda

Presented By: Chair

Minutes:

RESOLVED – that the minutes be confirmed as a correct record.

 

Matters Arising (within the minutes)

 

Insurance

A breakdown of costs within the Risk Protections Arrangement (RPA) had been provided and circulated as requested.  AL outlined the information provided and confirmed that the package chosen had saved schools £176,000 in total for the year.  Officers would confirm the mechanism for any refunds due, prior to the next meeting. PD, AL

 

Task and Finish Groups

The Early Years Task and Finish Group had met on 6 July and the High Needs Task and Finish Group would meet on 15 July.  Anyone interested in becoming involved with those groups should contact the Clerk. ALL

 

School Places Update

AH reported that IB had sought meetings with Heads to discuss future projections of pupil numbers and temporary expansions of secondary schools.  AH was asked for an update on when those meetings were planned for.  IB was invited to present the latest position to the Forum in September.  AH, IB, SW

 

Family Hubs

A draft programme had been released by the DfE last week which would assist in the preparation for the grant application.  The programme was listed on the Cabinet Forward Plan for September 2022 where officers would seek permission to apply for the grant and outline the delivery expectations.  The item would be on the agenda of the September meeting of the BSF. SW

 

Nursery Deficit 

Information detailing how the level of deficit compared to the total income of nurseries had been circulated.  It was reported as 62% of total income.

10.

Update from Director of Education and Skills

Minutes:

AH gave a verbal presentation which outlined the following:

 

1.      The High Needs Block Recovery Plan would be reviewed by the High Needs Task and Finish Group and would then be presented to the Forum in September.  The elements and detail would sit below the DSG Management Plan.

2.      The Department for Education (DfE) ‘Delivering Better Value in SEND’ scheme operated below ‘Safety Valve’ arrangements.  All eligible Councils had met with delivery partners to hear the approach and further detail.  The next step was for the DfE to meet with senior officers to consider the readiness to commence the programme; informationally, financially and operationally.  The key output would be to develop the Action Plan.

3.      Interim arrangements for the Director of Education and Skills post would be released soon.

11.

Proposal for Schools Forum to fund additional capacity to support the sustainability review of maintained nursery schools from the Early Years Block Underspend pdf icon PDF 348 KB

Minutes:

The Forum received a report which progressed discussions from the last meeting to propose a stream of work with the maintained Nursery schools to establish a sustainable model for the future to tackle the large and growing funding deficit.  Officers had worked alongside Headteachers, Governors and key stakeholders to understand the pressures involved, initiate financial modelling and contextual planning and establish a Terms of Reference for a transformation model. 

 

The report proposed to use £90k of the Early Years underspend to work directly with nursery schools to find and identify savings as well as sustainable models for the future.  The funding would be allocated to:

- support leaders to develop models working with professionals to consider staffing and structures

- provide dedicated finance support for modelling and forecasting to develop sustainable models

- provide support to set and monitor budgets

- commission research to study operational models across the country

- provide release time for headteachers to allow them to support the programme.

 

With reference to SEND pressures and work to help manage and build capacity around SEND as part of transformation plans, the report also proposed to invest up to £250k in the Early Years sector focussing on early intervention and support, workforce development and capability, funding models, building sustainability and capacity for the future.  A panel would look at the programmes and projects and feedback on the impact of the work.

 

SH reported the position of the Early Years Task and Finish Group in support of the report and proposals.  He highlighted the early family help and support role (such as early SEND intervention) that nurseries carried out which benefitted the rest of the sector. SH also highlighted the potential positive impact of proposed additional DfE funding for the maintained nurseries grant. 

 

Following a vote it was AGREED (with one voting against) that the Schools Forum:

. Noted the key pressures facing Bristol’s maintained nursery schools.

. Noted the work delivered to date

. Approved the request for £90k funding to be allocated from 2022/23 Early Years underspend to provide key financial, leadership and operational support through the next academic year to support the review of maintained nursery schools.

. Approved the request for £250k funding to develop a settings-based sustainable approaches to supporting pupils with SEND in the Early Years.

 

 

12.

DSG Budget Monitor Update pdf icon PDF 287 KB

Minutes:

AL introduced the report, the first financial monitoring report of the financial year, and outlined the information contained therein.

 

Table One summarised the position at the end of the previous financial year including the transfer of the balance from the Schools Block to the High Needs Block.

 

AL reported the overall position and the current 2022-23 allocation from the DfE of £421m.  The first forecast was based on end May 2022 to March 2023 with a £15.6m overspend in DSG mainly attributable to the High Needs and Early Years Blocks.  The forecast showed a carry forward cumulative overspend at the end of the financial year of £40.2m.  The service was engaging with the DfE with mitigation plans detailed earlier in the meeting.

 

Officers reminded that statutory instrument arrangements would end on 31 March 2023. 

 

In response to the report the following points were raised:

1.      The report and projections were in line with predicted levels.  Favourable movement may therefore be seen following the interventions and agreed mitigations and plans from the DSG management plan through Delivering Best Value for SEND.  Detail of mitigations would be brought back to the Forum in September.

2.      Improvements were required throughout the sector to decrease the deficit and the BSF would be key in identifying and driving changes.

3.      The trend of growing numbers of requests for Education Health Care Plans (EHCPs) included increased new requests on top of the backlog.  Some demand could be due to the impact of COVID and officers assessed applications to consider whether alternative funding and grants were more appropriate than the draw on Special Educational Needs funds.

4.      It was important to understand why there was such a high drive for EHCPs as well as reassessing allocation based on the current needs of a child rather than the historical allocation.

 

The Schools Forum noted the in-year 2022/23 position for the overall DSG

13.

Any Other Business

Minutes:

Future Meeting Dates

The proposed future meeting dates were 27 September 2022, 29 November 2022 then 12 January, 28 March, 23 May and 12 July 2023 as detailed on the agenda.  The Chair proposed that meetings be a mixture of in person and remote.  The clerk would communicate plans for each meeting. (SW)

 

Thanks to Alison Hurley

The Chair led a round of applause and appreciation for Alison Hurley who was leaving Bristol City Council at the end of July.  Councillor Craig also thanked Alison for her hard work as a highly respected leader and a pleasure to work with.