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- Agenda, decisions and draft minutes
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Agenda, decisions and draft minutes
Venue: The Council Chamber - City Hall, College Green, Bristol, BS1 5TR. View directions
No. | Item |
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Welcome, Introductions and Safety Information Minutes: The Chair welcomed the Committee and safety information was provided. |
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Apologies for Absence and Substitutions Minutes: Cllr Mark Weston sent apologies to the meeting and was represented by Cllr Jonathan Hucker as a delegate. |
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Declarations of Interest To note any declarations of interest from councillors. They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.
Any declaration of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.
Minutes: No declarations were received. Cllr Kelvin Blake noted a non-pecuniary interest in item 7 as a non-executive Director of North Bristol Trust. |
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Minutes of the Previous Meeting Minutes: The Chair moved that the minutes of the previous meeting of the committee held on 1 July 2024 be accepted as a correct record. This was seconded by Cllr Blake.
The Committee confirmed the minutes as a correct record. |
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Chair's Announcements To receive any announcements from the Chair. Minutes: The Chair noted that filming was taking place in City Hall on the day of the meeting and the impact on venue access for attendees.
The Chair emphasised the collaborative nature of committee system, and its importance under a £23m deficit. |
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Up to 30 minutes is allowed for this item.
Any member of the public or councillor may participate in Public Forum. Public Forum items must relate to the remit of the committee and should be addressed to the Chair of the committee.
Members of the public who plan to attend a public meeting at City Hall are advised that you will be required to sign in when you arrive. Please note that you will be issued with a visitor pass which you will need to display at all times.
Please also note:
Questions 1. Written public questions must be received by 5.00 pm, at least 3 clear working days prior to the meeting. For this meeting, this means that questions must be received at the latest by 5.00 pm on Tuesday 27 August. Please email questions to policycommittees@bristol.gov.uk 2. Any individual can submit up to 3 written questions. 3. Written replies to questions will be available on the Council’s website at least one hour before the meeting. 4. At the meeting, questioners will be permitted to ask up to 2 oral supplementary questions.
Statements 1. Written statements must be received at latest by 12.00 noon, at least 2 working days prior to the meeting. For this meeting, this means that statements must be received at the latest by 12.00 noon on Thursday 29 August. Please email statements to policycommittees@bristol.gov.uk 2. Statements, provided they are no more than 1,000 words in length, will be circulated to all committee members and will be published on the Council’s website at least one hour before the meeting.
Petitions 1. Details of the wording of any petitions, and the number of signatories to petitions must be received at latest by 12.00 noon, at least 2 working days prior to the meeting. For this meeting, this means that petition details must be received at the latest by 12.00 noon on Thursday 29 August. Please email petition details to policycommittees@bristol.gov.uk 2. At the meeting, individuals presenting petitions may be required to read out the objectives of the petition.
When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement ask your question
Minutes: One public statement was received from Fadumo Farah regarding procurement processes and the impact on care provider companies; this was presented in person. The Committee noted the statement.
The statement was discussed by Members and welcomed as timely. Officers noted the work that had taken place around developing the commissioning framework and welcomed further discussion. |
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Additional documents:
Decision: The Committee RESOLVED
1. To approve the proposal to continue BCC’s contribution to the ICB’s Connecting Care contract as a continued signatory of the co-operation agreement signed by BNSSG system partners.
Minutes: The Committee was advised that the report sought approval to continue Bristol City Council’s contribution to the Integrated Care Board's Connecting Care contract as a continued signatory of the co-operation agreement signed by BNSSG system partners. It was a Key decision as it involved over £500k spend/save & impacted more than 2 wards.
The Transformation and Commissioning Lead presented the report.
The Committee was invited to raise comments or questions. Key points from the discussion included:
1. It was confirmed that the agreement had been built into current costs. The issue of the pro-rata split (based on population) was discussed and Officers confirmed the cost share had been analysed. 2. The decision-making process and the role of the Committee was outlined. It was noted that in 2013 the development of the partnership was innovative, and had developed since that time. 3. The value of Connecting Care was recognised, NOTING that it would be useful to consider next steps in development before the next contract was in place. 4. A Member noted that the listed partners (p77) did not contain all organisations expected, and asked Officers to check this list. This was agreed. The Chair moved the report. This was seconded by Cllr Blake. The Committee approved the report unanimously.
The Committee RESOLVED
1. To approve the proposal to continue BCC’s contribution to the ICB’s Connecting Care contract as a continued signatory of the co-operation agreement signed by BNSSG system partners. |
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Annual resettlement of refugee families Additional documents:
Decision: The Committee RESOLVED
1. To approve the proposal to resettle 30 refugee families in Bristol each year until March 2027 – 15families via the Afghan Citizens Resettlement Scheme (ACRS) and 15 families via the UK Resettlement Scheme (UKRS), funded by the Home Office and supported by Bristol City Council’s(BCC) Resettlement Team as outlined in this report.
2. To authorise the Executive Director Adult and Communities in consultation with the Chair of the Adult Social Care Committee to accept and spend Home Office funding over £500k each year until March 2027 to provide wrap-around support for these families as outlined in this report.
Minutes: The Committee was advised that the report sought approval for the proposal to resettle 30 refugee families in Bristol each year until March 2027; 15 families via the Afghan Citizens Resettlement Scheme and 15 families via the UK Resettlement Scheme, funded by the Home Office and supported by Bristol City Council’s Resettlement Team.
The report also proposed that the Committee also approve the receipt of Home Office funding over £0.5 million each year for the Resettlement Team to provide wrap-around support for those families.
This was a Key decision as it involved over £500k spend/save & impacted more than two wards.
The Interim Head of Service – Refugees and Asylum Seekers presented the report.
The Committee was invited to raise comments or questions. Key points from the discussion included:
1. A Member queried how value for money could be assessed, and noted that information on evaluation against other Local Authority resettlement schemes was not available. Officers drew attention to the positive data provided on employment rates (73%). Members and the Chair welcomed this as a positive outcome. 2. Officers were confident that the proposals would be delivered with the available funding. Funding was assigned based on various deadlines for expenditure, depending on the scheme. 3. A Member noted that the EqIA acknowledged some gaps in demographic data and an aim to improve this for the future. Officers elaborated that the anticipated Refugee and Asylum Seeker strategy would involve collecting a wider set of data. Home Office data was also being looked at. 4. It was confirmed that the number of families was agreed due to capacity within the team; funding was proportionate to the number of people supported. The Chair moved the report. This was seconded by Cllr Blake.
The Committee APPROVED the report (unanimously).
The Committee RESOLVED
1. To approve the proposal to resettle 30 refugee families in Bristol each year until March 2027 – 15 families via the Afghan Citizens Resettlement Scheme (ACRS) and 15 families via the UK Resettlement Scheme (UKRS), funded by the Home Office and supported by Bristol City Council’s (BCC) Resettlement Team as outlined in this report.
2. To authorise the Executive Director Adult and Communities in consultation with the Chair of the Adult Social Care Committee to accept and spend Home Office funding over £500k each year until March 2027 to provide wrap-around support for these families as outlined in this report. |
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Additional documents: Decision: The Committee RESOLVED
- To note the update about the council’s preparation for inspection of adult social care by the Care Quality Commission, the notification of inspection received on 24 June and that the inspection site visit will take place sometime before 24 December; and
- To note the publication of the Local Government Association Preparation for Assurance Peer Challenge report (December 2023). Minutes: The Committee was advised that the report provided an update on preparation for the Care Quality Commission inspection of Adult Social Care. The report of the Local Government Association (LGA) Preparation for Assurance Peer Challenge which took place in December 2023 was published as part of this item.
There were no decisions to be taken on this report which was for noting.
The Executive Director presented the report. - Attention was drawn to the expected start of a Multi-Agency Safeguarding Hub. The Chair welcomed this. - The Vision for Adult Social Care was referenced, with the recommendation for Members to review this. - In summary, a substantial amount of work had taken place and Officers were confident in their prospects. The Committee was invited to raise comments or questions. Key points from the discussion included: 1. A Member queried the cost of the peer review; this was £23k. 2. While there was no action plan contained within the report, the peer review indicated areas of weakness and a continuous improvement plan was in progress. 3. The national challenge of funding for Adult Social Care was recognised. At the time of the meeting projected over spend was relatively steady on £7m, but this was known to be volatile. The Committee RESOLVED 1. To note the update about the council’s preparation for inspection of adult social care by the Care Quality Commission, the notification of inspection received on 24 June and that the inspection site visit will take place sometime before 24 December; and 2. To note the publication of the Local Government Association Preparation for Assurance Peer Challenge report (December 2023). |
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Corporate Risk Management Report Q1 24/25 Additional documents:
Decision: The Committee RESOLVED
- To note the report.
Minutes: The Committee was advised that this report provided anupdate on current significant strategic risks to achieving theCouncil’s objectives within the Adult Social Care Committee, as set in the Corporate Strategy 2022-2027, and summarised progress in managing the risks and actions being taken as at Quarter 1, 2024-25.
It was noted that the full Q1 Corporate Risk Report had been previously reported to the Strategy and Resources Policy Committee on 15 July 2024.
There were no decisions to be taken on the report which was for noting.
The Executive Director presented the report. It was noted that the four identified high risks had also been identified by the peer review (financial risk did not fall under the CQC remit).
The Committee was invited to raise comments or questions. Key points from the discussion included: 1. The Committee welcomed the report and noted the value in consistent monitoring of risk. It was noted that the availability of quarterly reports were not always in sync with Policy Committee meetings, and that it would be useful to clarify the reporting schedule. 2. The high number of Local Authorities at risk of bankruptcy was noted, and the position of Bristol was queried. It was acknowledged that the financial position was extremely challenging. Budget was monitored through the Strategy and Resources Policy Committee. 3. The control for risk CRR53 to develop an enhanced wellbeing offer for operational staff was queried. It was agreed that examples could be provided. 4. The role of the Single Commissioning Framework in developing strategic partnerships to support high complexity capacity was highlighted.
The Committee RESOLVED - To note the report. |
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P03 Finance report update Additional documents: Decision: The Committee RESOLVED:
1. To note the Adult Social Care General Fund forecast outturn revenue position of a £7 million overspend at P3 2024/25.
2. To note the forecast overspend of a breakeven position on the Capital Programme budget 2024/25. Minutes: The Committee was advised that this report presented information and analysis to the Adult Social Care Committee on the council’s financial performance against the approved budget and its forecast use of resources for the financial year 2024/25 (June / Period 3 extrapolated).
There were no decisions to be taken on this report which was for noting.
The Executive Director presented the report.
The Committee was invited to raise comments or questions. Key points from the discussion included:
1. The complexity of the accountancy forecast reports was noted, with the expectation of future cost pressures. Regular financial updates were scheduled. 2. A Member noted a potential inconsistency between gross spend outlined in Table 2 and Table 3 of the report (p212). Officers agreed to examine this. 3. It was confirmed that Adult Social Care was on track to deliver £4m of the £10.9m in savings. Appendix 1 provided further detail around savings. Some spend control was also in place. 4. Work around demand management was expected to play a key role in budget control. The Committee RESOLVED:
1. To note the Adult Social Care General Fund forecast outturn revenue position of a £7 million overspend at P3 2024/25.
2. To note the forecast overspend of a breakeven position on the Capital Programme budget 2024/25. |