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- Agenda, decisions and draft minutes
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Agenda, decisions and draft minutes
- Attendance details
- Agenda frontsheet
PDF 219 KB
- Agenda reports pack
- Public forum deadlines for this meeting
PDF 197 KB
- Minutes for Homes and Housing Delivery Policy Committee, 20 September 2024
PDF 403 KB
- Public Forum 1 November 2024
PDF 504 KB
- Amendment - Item 10 - Expansion of the Joinery Shop - Cllr Lisa Stone
PDF 181 KB
- Printed decisions
PDF 218 KB
- Printed draft decisions made / draft minutes
PDF 232 KB
Venue: The Council Chamber - City Hall, College Green, Bristol, BS1 5TR. View directions
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Welcome, Introductions and Safety Information Minutes: The Chair welcomed all attendees to the meeting and explained the emergency evacuation procedure.
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Apologies for Absence and Substitutions Minutes: It was noted that apologies had been received from Councillor Zoë Peat.
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Declarations of Interest To note any declarations of interest from councillors. They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.
Any declaration of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.
Minutes: No declarations of interest were noted.
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Minutes of the Previous Meeting To follow. Additional documents: Minutes: On the motion of the Chair, seconded by Cllr Eddy, the Committee RESOLVED; That the minutes of the previous meeting on 20th September be approved as a correct record.
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Chair's Business To receive any announcements from the Chair. Minutes: Following the Goverments budget announcements that week, the Chair highlighted several points that may impact the Homes and Housing Delivery Committee which included: o £86 million increase to the Disabled Facilities Grant o £3.4 billion towards heat decarbonisation and household energy efficiency over the next three years. o Increasing the Affordable Homes Programme by £500m to £3.1bn to help build up to 5,000 additional affordable homes. o £1Bn of additional investment next year to remove dangerous cladding. The Chair noted that the council’s Homelessness and Rough Sleeping consultation had been extended to midnight on Wednesday 20 November and encouraged people who had lived experience and those delivering services related to homelessness and rough sleeping to complete the consultation.
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Up to 30 minutes is allowed for this item.
Any member of the public or councillor may participate in Public Forum. Public Forum items must relate to the remit of the committee and should be addressed to the Chair of the committee.
Members of the public who plan to attend a public meeting at City Hall are advised that you will be required to sign in when you arrive. Please note that you will be issued with a visitor pass which you will need to display at all times.
Please also note:
Questions 1. Written public questions must be received by 5.00 pm, at least 3 clear working days prior to the meeting. For this meeting, this means that questions must be received at the latest by 5.00 pm on [insert date]. Please email questions to policycommittees@bristol.gov.uk 2. Any individual can submit up to 3 written questions. 3. Written replies to questions will be available on the Council’s website at least one hour before the meeting. 4. At the meeting, questioners will be permitted to ask up to 2 oral supplementary questions.
Statements 1. Written statements must be received at latest by 12.00 noon, at least 2 working days prior to the meeting. For this meeting, this means that statements must be received at the latest by 12.00 noon on [insert date]. Please email statements to policycommittees@bristol.gov.uk 2. Statements, provided they are no more than 1,000 words in length, will be circulated to all committee members and will be published on the Council’s website at least one hour before the meeting.
Petitions 1. Details of the wording of any petitions, and the number of signatories to petitions must be received at latest by 12.00 noon, at least 2 working days prior to the meeting. For this meeting, this means that petition details must be received at the latest by 12.00 noon on [insert date]. Please email petition details to policycommittees@bristol.gov.uk 2. At the meeting, individuals presenting petitions may be required to read out the objectives of the petition.
When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement ask your question
Minutes: The Committee noted that the following public forum questions had been received: 1. Joe Banks, The Housing Management Board 2. Joe Banks, Housing and Consumer Standards Programme Board. 3. Suzanne Audrey, Bristol Housing Completion Figures 2023/2024 4. Suzanne Audrey, Quarterly Performance Report – ageing portfolio 5. Dan Ackroyd, 'Section 5' (Local Government and Housing Act 1989) Report. 6. Dan Ackroyd, ‘overarching resident engagement’ and ‘per block resident engagement’ strategies. 7. Dan Ackroyd, Strategic Housing Review – equalities impact 8. Shaban Ali, addressing overcrowding and other issues 9. Joanna Booth, Housing Festival projects with and for Bristol City Council 10. Joanna Booth, Quarterly Performance Report – Energy Performance Certificate
Supplementary oral questions were received as follows: Q1: In response to a supplementary question from Joe Banks the Chair explained that the rationale behind pausing the board while a review is carried out is because there are several other forums for residents to get involved in decision making. The Chair noted that the board was set up prior to the Committee System Model and residents can now ask questions directly to committees. Chair: New consumer standards make us up our game and requires a whole new set of structures. Paused in agreement. Q1: In response to a supplementary question from Joe Banks about the Housing Scrutiny Panel not being published and the minutes not available online the Chair explained that officers are reviewing the panel and how it can continue to engage with resident’s feedback. Q5: In response to a supplementary question from Dan Ackroyd about receiving responses from senior officers who aren’t in attendance at the committee the Chair advised that the Monitoring Officer is currently on annual leave and proposed that he get in touch with them directly to expand on the response and will respond to Dan directly. Q6: In response to a supplementary question from Dan Ackroyd about when a response provided to a Public Forum question becomes inaccurate who’s responsibility is it to update the expectations of the public, the Chair and senior officers advised that they would review this process and come back with a clear engagement process for if dates provided to residents change. Public statements: The Committee noted that the following public forum statements had been received: S1. Shaban Ali, Strategic Housing Review S2. Dan Akroyd, Strategic Housing Review The Chair allowed Fadumo Farah to read a late unpublished statement to the committee. It was noted that the statements, questions, and answers had been circulated to Committee members and were available on the council’s website here alongside the agenda papers for this meeting.
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Finance report update This report presents to the Homes and Housing Delivery Committee, the Housing and Landlord Services financial forecast at period 5 (P5) against the approved budget as at the end of May 2024. The report is for noting.
Decision: The Committee RESOLVED: · To note the report on the P5 forecast for Housing and Landlord Services. Minutes: The Committee considered a report that provided an update on the Housing and Landlord Services financial forecast at period 5 (P5) against the approved budget as at the end of May 2024. The Chair commented that there are no decisions to be taken on this report, which is for the Committee’s information only. Summary of main points raised/noted in discussion of this item: Members asked about the reported underspend of £28 million in relation to over ambitious plans. The Chair noted that Committee Members had been involved in a deep dive session on an affordable housing strategy and that they would be involved in making more decisions about making improvements to existing and new homes to better balance the budget. It was confirmed that the general fund capital related to the Filwood project was still going ahead. It was said that the Housing and Landlord Service had been proactively making changes to ensure that officers feel valued. It was also highlighted that a diverse workforce was essential and drove better results across the service and the wider council. The Committee RESOLVED: 1. To note the report on the P5 forecast for Housing and Landlord Services.
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Performance management report – Q1 2024/25 This report is to brief the Homes and Housing Delivery (H&HD) Committee on performance against the BCC Business Plan as relevant to the remit of this Committee, for Q1 2024/25, and for Members to note areas of specific interest or concern to review progress with relevant Directors. Additional documents:
Decision: The Committee RESOLVED: 1. To note performance against the Business Plan relevant to the Homes and Houisng Delivery Committee, including the issues raised and measures to address performance issues to be implemented by relevant services. Minutes: The Committee considered a report which was to update them on performance against the Council’s Business Plan as relevant to the remit of this Committee, for Q1 2024/25. The Chair commented that there are no decisions to be taken on this report, which is for the Committee’s information only. Summary of main points raised/noted in discussion of this item:
The Committee RESOLVED:
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Housing & Consumer Standards Programme and Compliance Update The purpose of this report is: 1. To note and comment on the Housing & Consumer Standards Programme (H&CSP) improvement plan summary. 2. To note and comment on the H&CSP landlord compliance programme backlog performance update. 3. To note and comment on the feedback from the recent Housing Scrutiny Panel, Housing Forums and Stakeholder Engagement Event. To note the role of the Housing Scrutiny Panel to help the H&HDC to hear the residents voice within the H&CSP updates. 4. To note and comment on the update from the latest regulatory review meeting with the Regulator of Social Housing.
Additional documents:
Decision: The Committee RESOLVED to: 1. Note the Housing & Consumer Standards Programme (H&CSP) improvement plan summary. 2. Note the H&CSP landlord compliance programme backlog performance update. 3. Note the feedback from the recent Housing Scrutiny Panel, Housing Forum, and Stakeholder Engagement Event. 4. Note the role of the Housing Scrutiny Panel to help the Homes & Housing Delivery Committee to hear the ‘residents voice’ within the H&CSP updates. 5. Note the update from the latest regulatory review meeting with the Regulator of Social Housing. Minutes: The Committee considered a report which asked them to note and comment on the Housing & Consumer Standards Programme and Compliance Update. The Chair commented that there were no decisions to be taken on this report, which was for the Committee’s information. Summary of main points raised/noted in discussion of this item:
The Committee RESOLVED:
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Expansion of the Joinery Shop The purpose of this report is to: 1. Seek approval to move and expand the joinery shop from its current location at Wellington Road depot to a new, larger premises that will allow for growth and increased capacity to meet demand and create revenue stream for the Housing Revenue Account. a. Review relocation options within the paper. 2. Approve the delegation of authority to the executive director of growth and regeneration (in consultation with the chair of homes and housing delivery committee) to approve and award contract for terms in respect of any lease, in line with maximum budget envelope outlined in this report. Additional documents:
Decision: The Committee RESOLVED to: 1. Move the joinery shop to private rented premises and invest in new equipment, in line with the proposals set out in the report. To ensure that the lease has a break clause after 5 years and conduct a strategic review of Sandy Park with the option to return the joinery shop back into the Bristol City Council-owned estate. 2. Authorise the Executive Director of Growth and Regeneration (in consultation with Chair of the Homes and Housing Delivery Committee) to approve negotiation and award contract for terms in respect of any lease, in-line with maximum budget envelopes outlined in this report. Noting: 3. The creation of the commercial manager post, paid through efficiency savings in staffing time and increased revenue from increased output. 4. The requirement for support from either the PMO or external third party to project manage the relocation of the joinery shop. Minutes: The Committee considered a report which sought approval;
- to move and expand the joinery shop from its current location at Wellington Road depot to a new, larger premises that will allow for growth and increased capacity to meet demand and create a revenue stream for the Housing Revenue Account. - for the delegation of authority to the (Interim) Executive Director of Growth and Regeneration (in consultation with the Chair of the Homes and Housing Delivery Committee) to approve and award contract for terms in respect of any lease, in line with maximum budget envelope outlined in this report. - The paper also included a review of relocation options.
The Chair commented that this was a key decision report, as the proposed decision involved a spend of over £500K.
The Chair informed Members that an amendment had been submitted for this item by Councillor Stone from the Green Group. The amendment had been circulated and published on the meeting webpage alongside the agenda papers.
Summary of main points raised/noted in discussion of this item:
The Chair then moved the recommendations as set out in the report. Councillor Eddy seconded this. Councillor Stone then moved the amendment. Councillor Goggin seconded the amendment motion. Summary of main points that were then raised/noted in further discussion of this item:
The Committee (seven in favour, two abstentions) RESOLVED to: amend the original text in officer Recommendation 1 within the report to include the additional text in bold as follows: 1. Move the joinery shop to private rented premises and invest in new equipment, in line with the proposals set out in the report. To ensure that the lease has a break clause after 5 years and conduct a strategic review of Sandy Park with the option to return the joinery shop back into the Bristol City Council-owned estate.
The Committee then (unanimously) RESOLVED to:
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Strategic Housing Review The purpose of this report is to present the findings and recommendations from an external independent review of the senior structure of the Homes and Landlord Services division.
The report is seeking the committee’s views on the housing challenges facing the council and its potential responses. These cover actions to make improvements in, amongst other things, ways of working and culture that, combined with organisational change, will better enable the council to meet its housing responsibilities as a landlord and as a statutory housing authority. Additional documents:
Decision: The Committee RESOLVED to: 1. Note the Strategic Housing Review report at Appendix A. 2. Note that the feedback from the Committee will be considered by the Chief Executive andtaken into account in implementing the recommendations arising from the review. 3. Discuss and comment on the specific proposal that the Chief Executive is minded to create a housing department and an executive director, housing. 4. Discuss and comment on the proposal for a phased approach to implementation of changes arising from the strategic review of housing (Appendix A). 5. Note a report will be brought back to the Committee to update it on progress in relation to matters in this report, in due course. Minutes: The Committee considered a report which presented the findings and recommendations from an external independent review of the senior structure of the Homes and Landlord Services division. The Chair commented that there are no decisions to be taken on this report, which is for the Committee’s information only.
Summary of main points raised/noted in discussion of this item:
The Committee RESOLVED:
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