Agenda and decisions

To note any declarations of interest from councillors. They are asked to

indicate the relevant agenda item, the nature of the interest and in particular

whether it is a disclosable pecuniary interest.

Any declaration of interest made at the meeting which is not on the register of

interests should be notified to the Monitoring Officer for inclusion.

To receive any announcements from the Chair.

Up to 30 minutes is allowed for this item.

Any member of the public or councillor may participate in Public Forum. Public Forum items must relate to the remit of the committee and should be addressed to the Chair of the committee.

Members of the public who plan to attend a public meeting at City Hall are advised that you will be required to sign in when you arrive. Please note that you will be issued with a visitor pass which you will need to display at all times.

Please also note:

Questions

1.      Written public questions must be received by 5.00 pm, at least 3 clear working days prior to the meeting. For this meeting, this means that questions must be received at the latest by 5.00 pm on Thursday 22^nd August. Please email questions to policycommittees@bristol.gov.uk

2.      Any individual can submit up to 3 written questions.

3.      Written replies to questions will be available on the Council’s website at least one hour before the meeting.

4.      At the meeting, questioners will be permitted to ask up to 2 oral supplementary questions.

Statements

1.      Written statements must be received at latest by 12.00 noon, at least 2 working days prior to the meeting. For this meeting, this means that statements must be received at the latest by 12.00 noon on Tuesday 27^th August. Please email statements to policycommittees@bristol.gov.uk

2.      Statements, provided they are no more than 1,000 words in length, will be circulated to all committee members and will be published on the Council’s website at least one hour before the meeting.

Petitions

1.      Details of the wording of any petitions, and the number of signatories to petitions must be received at latest by 12.00 noon, at least 2 working days prior to the meeting. For this meeting, this means that petition details must be received at the latest by 12.00 noon on Tuesday 27^th August. Please email petition details to policycommittees@bristol.gov.uk

2.      At the meeting, individuals presenting petitions may be required to read out the objectives of the petition.

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement ask your question.

This report will be provided for every Children and Young People’s Policy Committee to provide information on the delivery and performance of children’s services in line with the statutory expectations of the Director of Children’s Services. The report identifies key challenges and risks for consideration, areas of progress, and upcoming activity.

It is intended that this report will develop with each iteration and presentation, any feedback on its content or construction is welcomed.

To provide information on the key challenges of attendance, risks for consideration, and areas of progress, updates on the delivery of support and interventions in line with the statutory expectations.

For the Children and Young People Committee to ratify and approve the Sufficiency Strategy for Children in Care and Care Leavers 2024-2027 for publication.

That the Committee for Children and Young People

1. Approves the Sufficiency Strategy for Children in Care and Care Leavers 2024-2027 for publication

To  seek  approval  for  Bristol  City  Council  to join The  Southern  Region  Residential  Care Framework led by Southampton City Council, and approval to purchase residential children’s home placements, for children in care, which will be secured from South Central Residential Children's Homes framework whenever possible, or may be spot purchased in the event that the framework is unable to meet the requirements.

That the Committee for Children and Young People

1. Authorises the Executive Director Children and Education in consultation with Chair of the Children & Young People Committee to take all steps required to join, award and purchase (which may be over the key decision threshold) from the South Region Residential Children’s Home Framework in line with the procurement routes and maximum budget envelopes outlined in this report.

2. Authorises the Executive Director Children and Education to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in this report.

To seek approval to invoke the two, one year extension clauses in the South West and South Central Independent Non-Maintained Special School framework contract. The initial term of the contract expires in December 2024 and the contract includes the option to extend for up to two years.

That the Committee for Children and Young People

1. Authorises the Executive Director of Children and Education in consultation with the Chair of the Children and Young People Committee to extend the Pseudo Dynamic Purchasing System for the Provision of CS0877 South West & South Central Flexible Framework for Independent/non maintained special schools for up to 2 years in-line with the procurement routes and maximum budget envelopes outlined in this report.

1.      To accept £4.4m of new high needs capital grant funding into the Education Capital Programme?.

2.      Accept and spend £1.8m of 24/25 DfE Schools Condition Allocation Grant?.

3.      To allocate £13.2m safety valve grant funding to the extension and refurbishment of Claremont Special School

4.      To approve the allocation of £2.5m to deliver new kitchens at:

a.      Ashley Down Primary School

b.      Sefton Park Primary School

As outlined in the project mandates

5.      Approve the re-baselining SEND Wave 2 Project Budgets

6.      Note that another paper will come forward in Q1 2025 with the next round of investment proposals.

That the Committee for Children and Young People:

1) Approve the acceptance of £4.4m Department for Education High Needs Provision Capital into the Education Capital Programme (confirmation of award in appendix A5).

• Authorise the Executive Director Children & Young People in consultation with Chair of the Children and Young People Committee to spend the funding as outlined in this report.

2) Approve the acceptance of £1.8m of Department for Education Schools Condition Allocation into the Education capital Programme.

• Authorise the Executive Director Children & Young People in consultation with Chair of the Children and Young People Committee to spend the funding as outlined in this report.

3) Approve the allocation of £13.2m safety valve grant funding to the extension and refurbishment of Claremont Special School.

• Authorise the Executive Director Children & Young People in consultation with Chair of the Children and Young People Committee to procure and award contracts required in the delivery of the redevelopment of Claremont Special School in-line with the procurement routes and maximum budget envelopes outlined in this report. Including contracts over £499k.

4) To approve the allocation of £2.50m of Basic Need Capital Grant to deliver new kitchens Ashley Down Primary School and Sefton Park Primary School.

• Authorise the Executive Director Children & Young People in consultation with Chair of the Children and Young Peoples Committee to procure and award contracts required for the expansion of kitchens at Sefton Park Primary School and Ashley Down Primary School in-line with the procurement routes and maximum budget envelopes outlined in this report. Including contracts over £499k.

5) Approves the re-baselined budgets for the SEND Wave 2 Projects:

• Broomhill Juniors

• Harry Crook

• Northstar 82

• Oasis Longcross

The council’s Revenue and Capital budget for 2024/25 was agreed by Full Council on 28 February 2024. This report presents information and analysis to the Children and Young People Committee on the directorate’s financial performance against that approved budget and its forecast use of resources for the financial year 2024/25. 

To update on current significant strategic risks to achieving the Council’s objectives, within the Children and Young People Committee, as set in the Corporate Strategy 2022-2027 and summarises progress in managing the risks and actions being taken as at Quarter 1_2024-25.