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Agenda and draft minutes

Venue: The Council Chamber - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Steve Gregory 

Items
No. Item

1.

Welcome and Introductions pdf icon PDF 103 KB

Minutes:

The Democratic Services Officer welcomed members to the meeting and introductions were made.

 

2.

Apologies

To note apologies for absence.

Minutes:

Apologies for absence were received from Councillor Breckels.

 

3.

Election of Chair

Minutes:

Councillor Finch was nominated and seconded, there being no further nominations it was:-

 

Resolved – That Councillor Finch be elected Chair.

 

4.

Terms of Reference pdf icon PDF 92 KB

To note the terms of reference approved at Full Council on 9th January 2024.

Minutes:

The Terms of Reference for Area Committees approved at Full Council on 9th January 2024 were noted.  The following matters arose from discussion:-

 

1. The CRM reported that there were additional functions to the previous iteration of Area Committees. Further work was required on the detail of these new functions and proposals would be brought to the working Group of AC Chairs;

2. It was confirmed that some legacy schemes would come before the Committee at its next meeting and the Committee would also be able to suggest new areas for funding;

3. Any decision taken on funding would take place at a formal meeting which was public and minuted;

4. Members wished to have their Area Committee renamed so that it related to the area, which they hoped would promote greater public engagement. This would need to be discussed at the Chair’s Working Group.

 

5.

Declarations of interest

To note any declarations of interest from the Councillors. They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declaration of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

Minutes:

There were none.

6.

Public Forum: Petitions, Statements and Questions pdf icon PDF 113 KB

Up to 30 minutes is allowed for this item.

 

Members of the press and public who plan to attend a public meeting at City Hall

are advised that you will be required to sign in when you arrive and you will be

issued with a visitor pass which you will need to display at all times.

 

Public forum items may be submitted about matters that relate to items that are on the agenda for the meeting or any matter within the terms of reference of the Area Committee provided the deadlines are adhered to.

 

Further information can be found in the Public Information Sheet attached to this agenda or within the Area Committees Terms of Reference.

 

Public Forum items should be emailed to democratic.services@bristol.gov.uk.

 

Please note that the following deadlines will apply in relation to this meeting:-

 

Public Questions – Written questions must be received no later than 5pm on the 3rd December 2024.

 

A maximum of three questions per member of the public is permitted.

 

Petitions and Statements - Petitions and written statements must be received no later than 12 noon on the 5th December 2024

 

One written statement per member of the public is permitted.

 

Minutes:

The questions submission was discussed and the following points arose:-

 

  1. There was a wish to hold the Area Committee in the community. The CRM confirmed that this was possible in principle but some practicalities needed to be addressed beforehand. The matter would be discussed at the Chair’s Working Group;
  2. The funding for defibrillators was allocated to a central pot and Great Western Air Ambulance worked with members to determine the best locations in their area. Funding a specific number did not guarantee the same number in the area.

 

7.

Notification of Previous Decisions pdf icon PDF 96 KB

To note the previous decisions brought forward to the new area committee boundaries.

Minutes:

Members considered the decisions that had been taken in the previous Area Committee meetings in February 2024 which related to their Area, these were set out in the report for this meeting.

 

Resolved - That the decisions that had been taken in the previous Area Committee meetings in February 2024 which related to their Area be noted.

 

8.

Community Resources Update pdf icon PDF 235 KB

To consider the community resources update.

Minutes:

The CRM reported that although there was no S106 funding for tree planting there were other ways of funding tree planting. The Tree Bristol Officer would be able to advise members and he also welcomed feedback regarding tree matters and suggestions for locations.

 

The CRM highlighted the link in paragraph C of the report which showed S106 and CIL monies available and was updated every 3 months. The report included allocated funding which has not yet been drawn down, as well as unallocated funding. It was possible for Area Committees to choose to over commit funding if it was known through forecasting that additional funding was to come into the area in the near future.

 

 

Resolved - That it be noted that there are no S106 funds available for allocation to tree planting.

 

 

 

 

CHAIR

 

Meeting ended at 7.35pm