Agenda and decisions

Cabinet
Tuesday, 9th January, 2018 4.00 pm

Venue: Conference Hall - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Sam Mahony 

Webcast: View the webcast

Items
No. Item

1.

Welcome and Safety Information

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

 

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

 

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

 

2.

Public Forum

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 9 January 2018

 Cabinet is 12 noon on Monday 8 January 2018 at latest. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 9 January 2018 Cabinet is 5.00 pm on Wednesday 3 January 2018. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

None.

 

 

6.

Reports from scrutiny commission

None at time of agenda publication.

7.

Chair's Business

To note any announcements from the Chair

8.

Corporate Parenting Strategy pdf icon PDF 162 KB

Additional documents:

Decision:

To approve the priorities and actions as set out in the draft Corporate Parenting Strategy 2018 (Appendix A) and finalise the Strategy on that basis.

 

To note the progress on the delivery of Bristol’s Corporate Parenting Strategy 2015

 

To support the presentation of the new Strategy at Full Council

9.

Bristol museums and museums development - South West Arts Council funding pdf icon PDF 53 KB

Additional documents:

Decision:

Authority was delegated to the Head of Culture in consultation with the Monitoring Officer, the S 151 Officer and Executive Member to sign the agreement for the external funding and to spend the funding as outlined in the business plans for the Museums and for Museum Development South West.

10.

Refinancing Hengrove Leisure Centre PFI pdf icon PDF 512 KB

Additional documents:

Decision:

Cabinet agreed to proceed with the refinancing of the Hengrove Leisure Centre PFI. Cabinet:

 

a) agreed that the council’s share of the financial gain should be received by the council as a lump sum following financial close of the refinancing;

 

b) approved the terms of the following Refinancing Documents (as further defined and listed in Appendix G):

a. deed of variation of the Hengrove Leisure Centre PFI Project Agreement (the “Deed of Variation”);

b. the Authority Direct Agreement;

c. certificates issued in accordance with the Local Government (Contracts) Act 1997;

d. any and all other contractual documentation which may be necessary or desirable to conclude the negotiations and achieve financial close of the refinancing of Hengrove Leisure Centre PFI;

 

c) in consultation with the Deputy Mayor and Cabinet member for Finance, Governance and Performance, authorising the Service Director of Finance (Chief Finance Officer and s151 officer), or Service Director: Legal and Democratic Services (Monitoring Officer), to approve, sign and issue certificates in accordance with section 3 of the Local Government (Contracts) Act 1997 in relation to the Deed of Variation and the Authority Direct Agreement and to take any such other steps in relation thereto as may be necessary or desirable; and

 

d) authorised the duly authorised legal officers under the council’s Scheme of Delegation to:

a. affix the council’s seal to the Deed of Variation and the Authority Direct Agreement; and

b. approve, sign and or execute any and all other documentation which may be necessary or desirable to conclude the negotiations and to achieve financial close of the refinancing.

 

11.

Collection Fund surplus/deficit 2017-18 pdf icon PDF 49 KB

Additional documents:

Decision:

The Mayor recommends that Full Council agreed;

 

1. That an estimated deficit at 31 March 2018 on the Council Tax element of the Collection Fund of £37k be declared for 2017/18 and shared between this Council, the Police and Crime Commissioner for Avon and Somerset and the Avon Fire and Rescue Service in proportion to their 2017/18 precepts on the Collection Fund.

 

2. That an estimated deficit at 31 March 2018 on the Non-Domestic Rates (NDR) element of the Collection Fund of £13.976m be declared for 2017/18 and shared between this Council, the Secretary of State, Avon Fire and Rescue Service and the West of England Combined Authority (WECA) in proportion to the appropriate year demands (For 2017/18: Bristol 94%, WECA 4%, Avon Fire and Rescue Service 1%. For prior years, Bristol 49%, Secretary of State 50%, Avon Fire and Rescue Service 1%).

12.

Council tax base report 2018-19 pdf icon PDF 68 KB

Additional documents:

Decision:

 

The Mayor recommended to Full Council that, in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount calculated by Bristol City Council as its Council Tax base for the financial year 2018/19 should be 125,798

 

13.

Cloud Hosting pdf icon PDF 59 KB

Additional documents:

Decision:

 

The Cabinet

·      Noted the strategic decision to migrate to cloud services for relevant council systems and the benefits associated with this including the avoidance of significant hardware refresh costs and the opportunities re ongoing revenue cost savings, future flexibility and efficiency for BCC.

 

  Noted the critical timescales and hard deadlines for the move to cloud including the end of the council’s current hosting arrangements in November 2018.

 

  Agreed to commit to spend no more than £1.055m in capital, over the next two years with £457k in 2017/18 and £598k in 2018/19 from existing capital funding that decommissions current hosting arrangements and transfer servers into the Cloud. (Until final design and procurement activity, all identified costs are best estimate.)

 

  Agreed to enter into new contracts at an annual recurring cost of £1,445m for cloud services. This will allow implementation of the preferred solution based on the outline business case.

 

• Agreed to extend existing, or implement new, contracts for:

-Disaster Recovery & Back up,

- Hardware Maintenance

for current data centre arrangements to ensure continuity of services during transition to cloud period. Exact value of these contracts will be subject to final design, but expected value in the order of £500k.

 

• Provided delegated approval of procurement activities and final spend to IT Service Director in consultation with Portfolio Holder.

 

14.

Business planning update - companies wholly owned by the Council pdf icon PDF 101 KB

Additional documents:

Decision:

That Cabinet considered and approved the business  plans of following trading companies, being:

1.1.            Bristol Holding Ltd. (company number 09485669) attached as Appendix F1;

1.2.            Bristol Waste Company Limited (company number 09472624) – attached as Appendix F2; and Exempt Appendix G2;

 

That Cabinet approved to allocate earmarked funds set aside (up to 1.5m) under the current capital programme (PL22) in order to carry out required works, including health and safety works on existing waste premises and  authority be delegated  to Head of Asset Management / PropertyDeputy Mayor  and Cabinet member for Finance, Governance and Performance for the agreed works. 

15.

Corporate risk register pdf icon PDF 48 KB

Additional documents:

Decision:

Cabinet agreed to receive and review the corporate risk register now and quarterly going forward to ensure they are sited on key risks to achievement of the Council’s objectives and how they are being managed.

Cabinet noted that further development work was required to align the risk identification process to plans for achievement of the Corporate Strategy and to further improve the quality of the risk information provided

 

 

16.

2017-18 - budget monitoring report - period 7 pdf icon PDF 51 KB

Additional documents:

Decision:

That Cabinet noted

·  The forecast revenue overspend at period 7 of £0.9m

• That Cabinet noted that Strategic and Service Directors continued to review the levels of over and explore further mitigations to remain within the directorate service allocations for 2017/18.

• That Cabinet considered and noted the progress against planned efficiency savings.

• That Cabinet noted current forecast capital expenditure of £179.0m, which was £56.7m below the budgeted capital programme for the year.

17.

Inclusive and Sustainable Economic Growth Strategy - Vision pdf icon PDF 102 KB

Decision:

The Cabinet noted the draft Vision and Objectives and that this strategy aimed to,

• provide greater detail for the One City Plan theme of a ‘Prosperous and Inclusive Economy’

• enable The Mayor to express his rationale for inclusion and sustainability, together with analysis of inclusion as a driver of economic growth

• identify a pipeline of investments to develop inclusive and sustainable economic growth

• enable monitoring and measuring of successful outcomes