Agenda and minutes

Please note: if the alarm sounds during the meeting, everyone should

please exit the building via the way they came in, via the main entrance

lobby area, and then the front ramp. Please then assemble on the paved

area between the side entrance of the cathedral and the roundabout at

the Deanery Road end of the building.

If the front entrance cannot be used, alternative exits are available via

staircases 2 and 3 to the left and right of the Council Chamber. These exit

to the rear of the building. The lifts are not to be used. Then please make

your way to the assembly point at the front of the building. Please do

not return to the building until instructed to do so by the fire warden(s).

The Lord Mayor welcomed all attendees to the meeting and made a safety

announcement in relation to the fire/emergency evacuation procedure.

Apologies for absence were received from Councillors Beech, Carey, Combley, Craig and Thomas.

Councillor O’Rourke moved that Councillor Cleo Lake be elected as Lord Mayor for the 2018-19 municipal year.

Councillor Denyer seconded the motion.

Upon being put to the vote, it was

RESOLVED:

That Councillor Cleo Lake be elected as Lord Mayor of the City and County of Bristol for the 2018-19 municipal year.

Councillor Cleo Lake then signed the declaration of acceptance of the office of Lord Mayor of the City and County of Bristol.

The Lord Mayor then made her inaugural speech to Full Council.

At 2.30 pm, the Full Council observed a minute’s silence in remembrance of those that lost their lives and the many others affected by the terrorist attack in Manchester a year ago.

Vote of thanks to the retiring Lord Mayor, retiring Lord Mayor’s consort, retiring Deputy Lord Mayor and retiring Deputy Lady Mayoress:

On the motion of Councillor Abraham, seconded by Councillor Bowden-Jones, and upon being put to the vote, it was

RESOLVED:

That a vote of thanks be approved by the Full Council to the retiring Lord Mayor, retiring Lord Mayor’s Consort, retiring Deputy Lord Mayor and retiring Deputy Lady Mayoress in recognition of their work and duties carried out during the last municipal year.

Councillor Lesley Alexander, as retiring Lord Mayor, then addressed the Full Council.

Councillor Morris moved that Councillor Lesley Alexander be elected as Deputy Lord Mayor for the 2018-19 municipal year.

Councillor Chris Davies seconded the motion.

Upon being put to the vote, it was

RESOLVED:

That Councillor Lesley Alexander be elected as Deputy Lord Mayor of the City and

County of Bristol for the 2018-19 municipal year.

Councillor Alexander then signed the declaration of acceptance of the office of Deputy Lord Mayor of the City and County of Bristol.

The Full Council then adjourned for refreshments, and reconvened at 3.35 p.m.

a.      Minutes – Full Council – 20 March 2018

b.      Minutes – Extraordinary Full Council – 10 April 2018

a. Minutes – Full Council – 20 March 2018

On the motion of the Lord Mayor, seconded by Councillor Abraham, it was

RESOLVED:

That the minutes of the meeting of the Full Council meeting held on 20 March 2018 be confirmed as a correct record and signed by the Lord Mayor.

b. Minutes – Extraordinary Full Council – 10 April 2018

On the motion of the Lord Mayor, seconded by Councillor Denyer, it was

RESOLVED:

That the minutes of the meeting of the Extraordinary Full Council meeting held on 10 April 2018 be confirmed as a correct record and signed by the Lord Mayor.

To note any declarations of interest from the Mayor and councillors.

They are asked to indicate the relevant agenda item, the nature of the

interest and in particular whether it is a disclosable pecuniary

interest.

Any declaration of interest made at the meeting which is not on the

register of interests should be notified to the Monitoring Officer for

inclusion.

None.

Alderman Bernard Chalmers

The Lord Mayor informed Full Council of the recent death of former Avon County and Bristol City councillor, Alderman Bernard Chalmers.

Councillor Holland then addressed the Full Council, paying tribute in remembrance of Alderman Chalmers.

The Full Council then observed a minute’s silence in memory of Alderman Chalmers.

Alison Comley, Executive Director - Communities

On behalf of the Full Council, the Lord Mayor thanked Alison Comley (who would shortly be leaving the Council) for her services for the Council and the city, and extended best wishes to her for the future.

Under the Council’s constitution, there is no provision for public forum at the

Annual Council meeting.  However, in consultation with the Mayor and party group leaders, the Lord Mayor has determined that written statements from members of the public will be accepted for this meeting on the following basis:

1. The wording of all written statements must be submitted by the deadline of

5.00 pm on Thursday 17 May 2018.

Please note that public questions are not permitted on this occasion.

Statements should be sent to: democratic.services@bristol.gov.uk

2. Statements for this meeting must be about the reports included on the agenda.

3. Details of all statements submitted will be sent to the Lord Mayor, Mayor and

all councillors as soon as possible after the above deadline.

4. Please note there will not be an opportunity at the meeting for the oral

presentation of any statements.

The Full Council received and noted the following written public statements:

·         Statement 10.1 – Paul McIntosh re: agenda item 10 – Constitution changes

·         Statement 13.1 – Oliver Fortune re: agenda item 13 – Dates and times of Full Council meetings 2018-19

The Full Council received an update report from Bristol Women’s Commission.

At the invitation of the Lord Mayor, Penny Gane, Chair of Bristol Women’s Commission presented the report.

Following debate, it was:

RESOLVED:

That the update report from Bristol Women’s Commission be noted.

Please note that the Mayor’s Scheme of Delegations is being updated and will be an information report for a future Full Council meeting.

The Full Council considered a report seeking approval of a range of proposed constitution changes.

VOTE 1: Suspension of Council Procedure Rule (CPR) 21.1

The Lord Mayor moved the suspension of CPR 21.1

Cllr Lesley Alexander, Deputy Lord Mayor, seconded the motion.

It was then

RESOLVED:

That CPR 21.1 be suspended.

The Lord Mayor advised Full Council that following discussions involving the Mayor, party group leaders and whips, it had been agreed (as indicated in the report) that a series of debates/votes would take place at this meeting on certain aspects of the proposals.   These were then considered and voted on as follows:

VOTE 2:  Vote on proposal to raise the signature threshold for petitions qualifying for a Full Council debate

The Lord Mayor moved this proposal, for the purposes of enabling a debate to take place.

Cllr Lesley Alexander, Deputy Lord Mayor, seconded the motion.

Following debate, the vote on this proposal was LOST (no members voting in favour, 59 voting against, with 1 abstention).

VOTE 3:  Vote on proposal to introduce a new selection process for the Lord Mayor, to apply from 2019-20

The Lord Mayor moved this proposal, for the purposes of enabling a debate to take place.

Cllr Lesley Alexander, Deputy Lord Mayor, seconded the motion.

Following debate, the vote on this proposal was LOST (27 members voting in favour, 28 voting against, with 2 abstentions).

VOTE 4:  Vote on proposal for “Golden” (first priority) motions to be allocated to reflect the political proportionality of the Full Council membership

The Lord Mayor moved this proposal, for the purposes of enabling a debate to take place.

Cllr Lesley Alexander, Deputy Lord Mayor, seconded the motion.

Following debate, the vote on this proposal was CARRIED (32 members voting in favour, 27 voting against, with 1 abstention).

VOTE 5:  Vote on proposal for the allocation of the Chairs of scrutiny and other committees to reflect the political proportionality of the Full Council membership, on the basis that the Chairs of scrutiny commissions should not be members of the same political group as the Mayor.

The Lord Mayor moved this proposal, for the purposes of enabling a debate to take place.

Cllr Lesley Alexander, Deputy Lord Mayor, seconded the motion.

Following debate, the vote on this proposal was CARRIED (32 members voting in favour, 28 voting against, with no abstentions).

VOTE 6:  Vote on proposal from the Human Resources Committee that the name of the committee be changed to “Employment and Remuneration Committee” and that the Selection Committee be incorporated within an Employment and Remuneration Committee

The Lord Mayor moved this proposal, for the purposes of enabling a debate to take place.

Cllr Lesley Alexander, Deputy Lord Mayor, seconded the motion.

Following debate, the vote on this proposal was LOST (28 members voting in favour, 31 voting against, with no abstentions).

VOTE 7.1:  Vote on proposal (page 277 of agenda pack – APR 14.1) on the Mayor’s Forward Plan notice being adjusted to cover a period of “up to 4  ...  view the full minutes text for item 236.

The Full Council considered a report on the establishment of committees for2018-19.

The Lord Mayor moved the report and the recommendations contained therein.

Cllr Lesley Alexander, Deputy Lord Mayor, seconded the motion.

It was then:

RESOLVED:

1. That the following committees be established:

a. Overview and Scrutiny bodies:

- Overview and Scrutiny Management Board

- Adult, Children and Education Scrutiny Commission

- Growth and Regeneration Scrutiny Commission

- Communities Scrutiny Commission

- Resources Scrutiny Commission

Joint scrutiny bodies:

- Joint Health Scrutiny Committee

- Joint Health Overview and Scrutiny Committee for the purpose of jointly scrutinising the Bristol, North Somerset and South Gloucestershire Sustainability and Transformation Plans (STP)

- West of England Combined Authority Overview and Scrutiny Committee (“The WECA Overview and Scrutiny Committee”)

- Joint Overview and Scrutiny Arrangement comprising of the Constituent Councils of the West of England Combined Authority, the Mayor and North Somerset Council (“The Joint Overview and Scrutiny Arrangement”)

b. Regulatory committees:

- Development Control Committee A

- Development Control Committee B

- Public Safety and Protection Committee

- Public Rights of Way and Greens Committee

c. Appeals Committee

d. Other (non-executive) committees:

- Audit Committee

- Human Resources Committee

- Selection Committee

- Health and Safety Committee

e. Performance Management Panel

f. Statutory committees:

- The position in relation to the Licensing Committee and the Health and Wellbeing Board was noted.

2. That the terms of reference of committees as set out in the revised constitution (i.e. as approved earlier at this meeting) be approved.

The Full Council considered a report seeking approval of the allocation of seats on committees in accordance with the statutory requirements concerning political balance.

The Lord Mayor moved the report and the recommendations contained therein.

Cllr Lesley Alexander, Deputy Lord Mayor, seconded the motion.

It was then:

RESOLVED:

1. That approval be given to the allocation of committee seats as set in the report.

2. That 15 members be appointed to the Licensing Committee as follows:

            Cllr Abraham                                                 

            Cllr B Clark                                        

            Cllr Clough

            Cllr Combley

            Cllr C Davies

            Cllr Eddy

            Cllr Hance                                          

            Cllr Jama                                                        

            Cllr Khan

            Cllr Langley

            Cllr Massey

            Cllr O’Rourke

            Cllr Pearce

            Cllr Whittle

            Cllr Windows

3. That all members of Council be appointed to serve on an Appeals Committee

comprising of any 3 members of Council, subject to them having first received the necessary training and not having been involved in the original decision which is the subject of an appeal.

4. That the Council be represented (as per paragraph 16 of the report ) on the following joint scrutiny bodies:

- Joint Health Scrutiny Committee

- Joint Health Overview and Scrutiny Committee for the purpose of jointly scrutinising the Bristol, North Somerset and South Gloucestershire Sustainability and Transformation Plans

- West of England Combined Authority Overview and Scrutiny Committee

- Joint Overview and Scrutiny Arrangement comprising of the Constituent Councils of the West of England Combined Authority, the Mayor and North Somerset Council (“The Joint Overview and Scrutiny Arrangement”).

5. That the position in relation to the membership of the Performance Management Panel as per paragraph 17 of the report be noted.

6. That the position in relation to the membership of the Health and Wellbeing Board as per paragraph 18 of the report be noted.

7. That named members will be provided for the committee memberships by the party group whips (to be sent to the Monitoring Officer).  If named substitutes are not also provided, then any councillor of the relevant group may attend a meeting as a substitute, other than in the case of:

- a Development Control Committee, where the substitute must be a member of another Development Control Committee (and be appropriately trained).

- any scrutiny commission, where the substitute may not be a member of the executive.

The Full Council considered a report on the dates and times of Full Council meetings for 2018-19.

The Lord Mayor moved the report and the recommendation contained therein.

Cllr Lesley Alexander, Deputy Lord Mayor, seconded the motion.

It was then:

RESOLVED:

That the dates of Full Council meetings for 2018-19 be agreed, as set out in the report and as follows:

• 6.00 pm, Tuesday 17 July 2018

• 6.00 pm, Tuesday 11 September 2018

• 6.00 pm, Tuesday 13 November 2018

• 2.00 pm, Tuesday 11 December 2018

• 2.00 pm, Tuesday 15 January 2019

• 2.00 pm, Tuesday 19 February 2019 (budget Council meeting)

• 12.00 noon, Tuesday 5 March 2019 (reserve, additional budget meeting, if required)

• 6.00 pm, Tuesday 19 March 2019

• 2.00 pm Tuesday 21 May 2019 (date for 2019-20 annual Council meeting).

The Full Council considered a report on the updated Code of Corporate Governance.

The Lord Mayor moved the report and the recommendation contained therein.

Cllr Lesley Alexander, Deputy Lord Mayor, seconded the motion.

It was then:

RESOLVED:

That the updated Code of Corporate Governance be noted.

The Full Council considered a report on an amended Pay Policy Statement for 2018-19.

Councillor Sergeant moved the report and the recommendation contained therein.

Cllr O’Rourke seconded the motion.

Following debate, it was

RESOLVED:

That the amended Pay Policy Statement for 2018-19 be approved.