Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 4^th December 2018

 Cabinet is 12 noon on 3rd December 2018. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 4^th December Cabinet is 5.00 pm on 28th November 2018. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

That Cabinet

1. Approved the bid for Home office funding.
2. If the bid is successful, delegated authority to the Director for Children & Families in consultation with the Cabinet Member for Women, Children and Young People, to allocate the funding as set out in the conditions of the grant.

That Cabinet:

1.             Approved the establishment of a flexible framework of independent and non-maintained special schools and specialist post-16 institutions

2.             Approved Bristol City Council leading the procurement of the flexible framework on behalf of a partnership of local authorities, subject to all other authorities paying a management fee for set up costs and to use the flexible framework (on a cost recovery, rather than revenue generation, basis).

3.       Delegated authority to the Executive Director Adults, Children and Education, in consultation with the Cabinet Member for Education and Skills, to procure the flexible framework and thereafter to award individual contracts to providers.

That Cabinet:

1.       Approved the acquisition of City of Bristol College’s land at Hartcliffe Campus to enable the onward sale of the combined site to the preferred developer to deliver 350 new homes (including 30% affordable).

2.       Approved the payment of an overage to City Of Bristol College as set out in Appendix J (exempt information).

Cabinet approved the final policy progression to Full Council for approval and implementation.

Cabinet agreed to extend the contract with Pitney Bowes for the supply of the asset management system, CONFIRM, by 2 years (a 1+1 extension) from the 31st January 2019 to 31st January 2021.

That Cabinet:

1.       Approved the commissioning of a new Home to School Transport tender, for implementation in the 2019/2020 academic year.

2.       Delegated authority to the Executive Director for Growth and Regeneration to take all steps to procure and make awards under the proposed Dynamic Purchasing System, in consultation with the Mayor.

That Cabinet:

1.             Noted BWC’s fleet replacement programme as described in the report

2.       Approved the allocation of the Council’s financial resources, up to £12m, to support the phased replacement of the existing fleet by way of shareholder’s loans on commercial terms.

3.       Delegated to the Service Director Finance, in consultation with the Cabinet Member for Finance, Governance and Performance, authority to set the terms and conditions of the required loans following submission of a satisfactory business case for each tranche of replacement/ investment.

4.       Noted that the proposal for the replacement of the fleet does not preclude leasing options (rather than purchase options) if this can be justified as being strategically, operationally and financially beneficial.

5.       Noted the procurement and award of these contracts are the responsibilities of Bristol Waste Company.

That Cabinet

1.             Authorised the Executive Director: Growth & Regeneration, to proceed to take all necessary steps to purchase the Hawkfield Business Park freehold land interest at market value.

2.       Noted that funding for the purchase price of the site and associated disbursements, will be met by BCC through a short term in-year bridging payment pending full funding being agreed by WECA.

3.       Authorised the Executive Director: Growth & Regeneration and the Chief Finance Officer to agree an appropriate funding arrangement with the WECA Chief Finance Officer, in order that the Council can recoup its expenditure.

4.       Should funding not be agreed with WECA, authorised the Executive Director: Growth & Regeneration and the Chief Finance Officer to sell the land to recoup BCC expenditure

That Cabinet:

1.       Noted the economic outlook and projections within the 5-year MTFP

2.       Noted the strategic planning approach taken

3.       Recommended the Medium Term Financial Plan for the period 2019/20 to 2023/24 to Full Council for approval.

4.       Recommended the Capital Strategy to Full Council for approval.

That Cabinet:

1.       Authorised the extensions of the Public Health contracts (detailed in this report) from the 1st October 2018 for up to 12 months; to 30 September 2019;

2.       Authorised the extensions to the public health contracts (detailed in this report) that will expire on 31st March 2019 for up to 12 months; to 31 March 2020.

That Cabinet:

1.             Approved the procurement of a new contract for systems for hosting and support for the Council’s finance system, Unit4 Business World at an estimated cost of £425k a year over a maximum of 5 years.

2.       Delegated authority to procure and award the contract to the Director of Finance, in consultation with the Deputy Mayor with responsibility for Finance, Governance and Performance.

It was recommended to Full Council;

1.             That an estimated surplus at 31 March 2019 on the Council Tax element of the Collection Fund of £2.1m be declared for 2018/19 and shared between this Council, the Police and Crime Commissioner for Avon and Somerset and the Avon Fire and Rescue Service in proportion to their 2018/19 precepts on the Collection Fund.

2.       That an estimated surplus at 31 March 2019 on the Non-Domestic Rates (NDR) element of the Collection Fund of £62k be declared for 2018/19 and shared between this Council, Avon Fire and Rescue Service and the West of England Combined Authority (WECA) in proportion to the appropriate year demands (For 2018/19: Bristol 94%, WECA 4%, Avon Fire and Rescue Service 1%). There is also an adjusting figure due to the Secretary of State of £744k.

To be recommended to Full Council that in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount calculated by Bristol City Council as its Council Tax base for the financial year 2019/20 shall be £126,999

That Cabinet:

1.             Noted the reduction in revenue expenditure of £648k from P05 forecast position to an overspend against budget of £308k, although there is still significant pressures in Adult Social Care and Education. (Appendix A, section 1).

2.       Approved the additional budget totalling £12.3m to be allocated to the ACE directorate, (as per schedule in Table 2), funded by virements for £5.1m released from other ongoing budgets and £7.2m of one off income.

3.             Noted the current forecast position with regard to the Housing Revenue Account and Public Health Accounts (Appendices A5 and A7).

4.             Noted the current forecast spend of £164m against the capital programme budget of £244m (Appendix A, section 5).

5.             Noted the forecast movement in reserves of £32m (Appendix A, Table 6)

6.       Approved the changes to the capital programme for 2018/19 as set out in Appendix A8

Cabinet noted the progress being made on the feasibility work and the refined project scope.

Cabinet

1.         Approved the recommendations as set out in the report.