Agenda and decisions

Moved from 4th June, Cabinet
Tuesday, 18th June, 2019 4.00 pm

Venue: City Hall, College Green, Bristol, BS1 5TR

Contact: Oliver Harrison 

Link: Watch Live Webcast

Items
No. Item

1.

Welcome and Safety Information

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

 

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

 

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

 

2.

Public Forum

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 18 June 2019

 Cabinet is 12 noon on Monday 17 June 2019. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 18 June 2019 Cabinet is 5.00 pm on Wednesday 12 June 2019. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

 

6.

Reports from scrutiny commission

7.

Chair's Business

To note any announcements from the Chair

8.

Clear Air Plan Update pdf icon PDF 154 KB

Additional documents:

Decision:

1. Cabinet approved public consultation for a minimum of 6 weeks from the 1st July 2019 on 2 options for achieving NO2 compliance; Option 1 (a medium CAZ C charging scheme with additional non - charging measures and mitigations) and a Small Area Diesel Car Ban (Option 2) with mitigations as set out in more detail above.

 

2. Cabinet noted that a report will be brought back to Cabinet in September, to include the outcome of consultation, to seek approval to submit an Outline Business Case, based on the preferred option, to Government. Note that progress on the overall draft Clean Air Plan will also be reported to Cabinet in September.

9.

Transport Capital Programme 19/20 pdf icon PDF 134 KB

Additional documents:

Decision:

1. Cabinet approved the West of England Combined Authority budget allocation for the Transport Capital Programme for 19/20 as follows;

a. Highways Capital Maintenance £3,132,000;

b. Integrated Block £2,743,000;

c. Incentive Funding £652,000;

d. Pothole Funding £204,000.

 

2. Cabinet delegated authority to the Executive Director Growth and Regeneration, in consultation with the Cabinet Member for Transport and Energy, authority (within the budgets identified above) to procure and appoint contractors to carry out all works identified in Appendix A, (including those which might otherwise comprise a key decision), making use of the existing term contract and/or approved frameworks, where appropriate.

10.

Bristol City Council Strategic Asset Management Plan (SAMP) pdf icon PDF 126 KB

Additional documents:

Decision:

1. Cabinet approved and adopted Bristol City Council’s Strategic Assets Management Plan

 

2. Cabinet noted that there will be an annual review of the SAMP implementation process

11.

MetroWest Phase 2 (Henbury rail line and increased rail services to Yate) pdf icon PDF 144 KB

Additional documents:

Decision:

1. Cabinet noted the contents of the MetroWest Phase 2 update and proposals for public engagement on highway options and proposed access arrangements associated with the new Ashley Down rail station.

 

2. Cabinet approved Bristol City Council’s continued support for the scheme.

 

3. Cabinet delegated authority to the Executive Director of Growth & Regeneration, in consultation with the Cabinet Member for Transport, and The Director of Legal and Democratic Services, to finalise, sign and seal an updated Initial Promotion Agreement in conjunction with South Gloucestershire Council if required, subject to Bristol City Council not being exposed to any additional financial commitment or risk.

 

4. Cabinet delegated authority to the Director of Economy of Place, in consultation with the Cabinet Member for Transport, to approve the final scheme following public engagement, based on the draft schemes that are set out as appendices (Appendix A3 and A4) to the report and the delivery of access requirements.

12.

A4018 outcome of consultation & request to submit full business case to WECA pdf icon PDF 146 KB

Additional documents:

Decision:

1. Cabinet approved the amended scheme for implementation having taken into consideration the outcome of consultation.

 

2. Cabinet approved: The submission of a business case to WECA for LGF Pinchpoint funding for elements of the northern section. The use of Section 106 funding for the other elements as set out in the report.

 

3. Cabinet authorised the Strategic Director, Growth and Regeneration, to instruct Legal Services to enter into the necessary legal agreements with South Gloucestershire Council to secure the Cribbs-Patchway New Neighbourhood (CPNN) S106 funding for the works outlined in this report as set out in Recommendation 2b.

13.

Tree management contract and strategy pdf icon PDF 144 KB

Additional documents:

Decision:

1. Cabinet delegated authority to the Executive Director for Growth and Regeneration to procure and enter into a contract for maintenance of trees owned and managed by Bristol City Council from the 1 April 2020 for 5 years with option to extend for another 5 years.

 

2. Cabinet noted that a new Tree Strategy report will be submitted to Cabinet following public consultation

 

3. Cabinet approved the continuation and funding of the One Tree Per Child project for two years (total £90K) as a suitable vehicle to deliver an expanded tree planting programme and to seek funding and planting partners.

14.

Keeping Bristol Safe Partnership Proposal pdf icon PDF 542 KB

Additional documents:

Decision:

1. Cabinet agreed to constitute an Executive Safeguarding Board, namely, Keeping Bristol Safe Partnership consolidating the statutory functions of the four existing boards Safer Bristol Board (CSP), Bristol Safeguarding Adults Board (BSAB), Bristol Safeguarding Children’s Board (BSCB) and the Children and Families Partnership Board (CFPB).

 

2. Cabinet designated the role of Executive Director, People as the lead representative for the Local Authority for the purposes of the new local safeguarding partner arrangements.

 

3. Cabinet noted that a further report will be brought through the decision pathway to agree the final constitution and governance arrangements for the new Board.

15.

Extension of Adult Carers Support Service contracts pdf icon PDF 136 KB

Additional documents:

Decision:

1. Cabinet approved the recent extensions of the contracts for:

a) Bristol Black Carers’ Support Services from 1 April 2019 to 30 June 2020 to the value of £75,731

b) Carers’ Support Centre from 1 April 2019 to 30 June 2020 to the value of £470,711

c) Chinese Women’s Group from 1 April 2019 to 30 June 2020 to the value of £45,641

d) Parent Carers’ Support Services from 1 April 2019 to 30 June 2020 to the value of £25,723

 

2. Cabinet authorised the Executive Director: People in consultation with the Cabinet Member for People to recommission carers services in Bristol within a total budget envelope of £3,089,030 m from 1 July 2020 to 30 June 2025 (subject to joint CCG budget approvals).

16.

Better Lives Programme: "Help when people need it" pdf icon PDF 154 KB

Additional documents:

Decision:

1. Cabinet approved the commissioning plan for purchase of Tier 2 “Help when you need it” support services.

 

2. Cabinet delegated authority to the Director of Adult Social Care (in consultation with the Cabinet members for Adult Social care and Housing), to take all steps to procure and award contracts for Tier 2 support services in line with the commissioning plan, to the approximate value of £4,491,291 per annum for 3 years (with option to extend up to a further 3 years).

17.

A New Profile of Children's Homes pdf icon PDF 131 KB

Additional documents:

Decision:

1. Cabinet noted that following Cabinet’s approval in January 2019, the first property of the new model has been purchased, refurbishment and Ofsted registration are underway, and it is due to open in the summer.

2. Cabinet approved the Re-profiling of the Children’s Homes project, as described in the Full Business Case (see Appendix A).

3. Cabinet approved the release the remaining capital required (£3.3m) to deliver the project.

4. Cabinet authorised Executive Director for People, in consultation with the Cabinet Member for Women, Children and Young People, to take all necessary steps (including property acquisitions, procurement of necessary services and works) to deliver the project, within the allocated budget (including authority to take decisions to spend sums that would otherwise require a key decision).

18.

Council Tax Reduction Scheme 20/21 pdf icon PDF 560 KB

Additional documents:

Decision:

Cabinet agreed that the Council Tax Reduction Scheme for 2020/21 remain unchanged

19.

Budget Monitoring Outturn Report 2018/19 pdf icon PDF 118 KB

Additional documents:

Decision:

1. Cabinet noted the contents of the report and the final position of the General fund for the financial year 2018/19 of a £3.2m surplus, and the key reasons for budget variances as set out in Appendix A of the report;

2. Cabinet noted the final outturn of the Council’s capital expenditure, of total expenditure of £129.5m compared to a final capital budget for the year of £160.4m;

3. Cabinet noted the outturn position for the Dedicated Schools Grant of £1.962m surplus to be carried forward;

4. Cabinet noted the outturn position for the Housing Revenue Account of £8.3m underspend to be carried forward for the councils landlord functions;

5. Cabinet noted the balanced outturn position of the public health grant;

6. Cabinet noted the implication of the final outturn on the Council’s reserve position;

7. Cabinet noted the in-year collection levels for both Business Rates and Council Tax;

8. Cabinet noted the level of aged debt as at 31 March 2019; and

9. Cabinet noted the performance on delivery of savings.

 

10. Cabinet approved the addition of new specific grants reserve requests totalling £0.905m to the budget and simultaneous transfer to reserves;

11. Cabinet approved carrying forward capital budget totalling £26.6m within general fund and £2.8m in HRA;

12. Cabinet approved the re-profiled capital programme as detailed in appendix A5;

13. Cabinet approved the transfer of the year-end balances of £1.578m, made up of £1.561m from the Schools Block and £17k from the School Central Services Block to the High Needs Block ;

14. Cabinet approved £0.517m from the carry forward underspend on early years block to maintain the current maintained nursery schools supplement in 2019/20; and

15. Cabinet approved the increases to SEN funding for early years settings, with effect from 1st April 2019, consistent with the proposals that were the subject of consultation in December 2018, but for one financial year only, pending the outcomes of the full review of top-up arrangements in the High Needs Transformation Programme.

20.

CCTV and Fibre Hardware Installation and Maintenance pdf icon PDF 141 KB

Additional documents:

Decision:

1. Cabinet approved the procurement of a new contract for the provision of ongoing maintenance, support and approved capital projects relating to the fibre network and CCTV estate and associated equipment.

 

2. Cabinet delegated authority to Executive Director of Growth & Regeneration in consultation with the Cabinet Member for Finance, and the Director of Finance, award and enter into a flexible contract with a minimum spend of £1m per annum and maximum value of £12m over the maximum term of 7 years.

21.

Corporate Risk Management Report and Annual Update pdf icon PDF 142 KB

Additional documents:

Decision:

Cabinet received and noted the Corporate Risk Report