Agenda and decisions

Cabinet
Tuesday, 3rd September, 2019 4.00 pm

Venue: City Hall, College Green, Bristol, BS1 5TR

Contact: Oliver Harrison 

Link: Watch Live Webcast

Items
No. Item

1.

Welcome and Safety Information

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

 

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

 

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

 

2.

Public Forum

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 3rd September 2019 Cabinet is 12 noon on Monday 2nd September 2019. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 3rd September 2019 Cabinet is 5.00 pm on Wednesday 28th August 2019. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters Referred to the Mayor for Reconsideration by a Scrutiny Commission or by Full Council

(subject to a maximum of three items)

 

 

6.

Reports from Scrutiny Commissions

7.

Chair's Business

To note any announcements from the Chair

8.

Children's Residential Care Placements Framework pdf icon PDF 124 KB

Additional documents:

Decision:

1.     Cabinet approved the purchase of residential care placements, for children and young people, from the South Central Residential Children’s Home Framework, for the period October 2019 to July 2021 ( including the period of any extension of the framework agreement up to July 2024 if required)

2.     Cabinet approved the purchase of residential care placements, on a spot purchase basis for children and young people, outside of the framework agreement during this period, where the framework is not able to meet the needs of the Child or young person

3.     Cabinet delegated authority to the Executive Director: People, in consultation with the Cabinet Member for Children and Young People, to take all necessary steps to join the framework.

9.

Proposed Pricing Strategy for Residential and Nursing Care for Adults under 65 years old with long term Impairments pdf icon PDF 166 KB

Additional documents:

Decision:

1.     Cabinet approved changing the pricing strategy for residential and nursing placements for people with long term impairments from providers submitting their price for placements to the use of a Bristol City Council guide price as a basis of negotiation, as set out in the report and appendices.

2.     Cabinet approved a revised interim specification for residential and nursing care for people with long term impairments, as set out in appendix A3.

3.     Cabinet authorised the Director – Adult Social Care to take all steps necessary to make the changes as set out in above recommendations.

10.

Pest Control Charges pdf icon PDF 126 KB

Additional documents:

Decision:

Cabinet approved the proposed fees as set out in Appendix I (1) to be implemented from 1st October 2019

11.

Proposed Compulsory Purchases of Gainsborough Public House and No.16 Branwhite Close pdf icon PDF 139 KB

Additional documents:

Decision:

1.     Cabinet noted the regeneration plans for Lockleaze and the efforts made to acquire by agreement the Gainsborough Public House and 16 Branwhite Close sites.

2.     Cabinet authorised the Executive Director Growth and Regeneration in consultation with the Deputy Mayor for Finance Governance and Performance to make and progress CPO’s under s 226 of the Town and Country Planning Act 1990 for the comprehensive redevelopment of the land shown edged red on the plan attached at Appendix A (i) – being the Gainsborough Public House, Gainsborough Square, Lockleaze and 16 Branwhite Close, Lockleaze (“the properties”), should negotiation fail.

3.     Cabinet authorised the Executive Director, Growth & Regeneration to take all steps and actions necessary (including defending any objections at a public inquiry) to negotiate and settle the payment of compensation so as to secure the acquisition of the properties for comprehensive redevelopment of the Branwhite Development Site.

12.

New Enforcement Policies pdf icon PDF 125 KB

Additional documents:

Decision:

1. Cabinet approved the following enforcement policies:

a. Bristol City Council Enforcement Policy

b. Trading Standards Regional Investigation Team enforcement policy

c. Tenants Fees Act 2019 Lead Enforcement Authority & Bristol City Council Enforcement Authority enforcement policy

13.

Homelessness and Rough Sleeping Strategy 2019 - 2024 pdf icon PDF 154 KB

Additional documents:

Decision:

Cabinet approved the revised Homelessness and Rough Sleeping Strategy and high level action plan.

14.

Vehicle Dwelling and Rough Sleeping Encampment Policy pdf icon PDF 138 KB

Additional documents:

Decision:

Cabinet approved the policy for:

a. Vehicle Dwelling Encampments on the Highway

b. Rough Sleeping Encampments

15.

Streetworks Permit Scheme pdf icon PDF 126 KB

Additional documents:

Decision:

1. Cabinet approved the development of a Streetworks Permit Scheme as set out in the report

2. Cabinet authorised the Executive Director for Growth & Regeneration to approve a final scheme and authorise the making of the Legal Order

3. Cabinet noted the introduction of a Streetworks Permit Scheme will enhance the proposed ‘Keep Bristol Moving’ strategy to be launched in Autumn 2019 and will also further contribute towards ‘No Idle Roadworks’

16.

Bristol Heat Networks (heat network expansion and utilisation of the floating harbour to provide low carbon heat) pdf icon PDF 170 KB

Additional documents:

Decision:

1. Cabinet authorised the Executive Director for Growth and Regeneration in consultation with the Cabinet Member for Energy, to procure the purchase of and enter into contracts for the delivery of a Water source heat pump led energy centre at Castle Park Depot.

2. Cabinet approved the allocation of £6.21m (funded from prudential borrowing) for the next phase of the works, along with the re-allocation of £1.55m from the St Paul’s Heat Network Scheme (prudential borrowing).

3. Cabinet authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Energy, the Cabinet Member for Finance, and the Chief Finance Officer, to apply for and accept government revenue and capital grant funding of up to (but not limited to) £11.8m including Renewable Heat Incentive funding, and Heat Network Investment Project capital grant funding from the Department of Business, Energy & Industrial Strategy.

4. Cabinet authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Energy, to procure and enter into contracts for delivery of all goods, works and services (including associated operation and maintenance contracts) referenced in Appendix A to this Cabinet Report to the value of £26.23 million.

5. Cabinet noted that, if accepted, the Heat Network Investment Project grant award must be held by a special purpose vehicle rather than the Council, and that a further report will come back to Cabinet for approval to establish such special purpose vehicle. This report is planned for November 2019.

6. Cabinet noted that the total value of the delegated authority from this and previous cabinet reports, which including Grant funding (if awarded) and prudential borrowing and connection charges total £26.23m. This increase is due to additional grant funding being sought in addition to an increase in connection fees expected.

 

17.

Harbour Infrastructure Improvements and Technologies - Capital Investment Programme pdf icon PDF 131 KB

Additional documents:

Decision:

1. Cabinet approved the allocation of £885k from the Capital Programme for a Harbour Operations Capital Budget Allocation as set out in the Report.

2. Cabinet delegated authority to Executive Director: Resources in consultation with the Mayor to take all necessary steps for the procurement of all necessary works, services and supplier.

18.

IT Transformation Programme pdf icon PDF 135 KB

Additional documents:

Decision:

Cabinet authorised the Digital Transformation Director (in consultation with the ITTP Programme Board including Executive Member for Resources and Deputy Mayor to take all steps necessary to procure and award a contract for the purchase/lease of replacement Multifunctional Devices, printers, associated equipment and a support and maintenance contract, for a term of up to 7 years at an estimated cost of £2m (£275k pa).

19.

Budget Monitoring Out turn report P3 and P4 pdf icon PDF 123 KB

Additional documents:

Decision:

Cabinet approved

1. The allocation of general reserves and reallocation of earmarked reserves to those areas as set out in

Appendix A Figure 5-7.

2. The addition, removal and re-profile of a list of schemes under the capital programme, details set out in

Appendix B Figure 2.

 

Cabinet noted,

3. A risk of overspend on General fund services of £2.8m for 19/20 representing 0.8% of the approved budget

(Appendix A).

4. A forecasted balanced position with regard to the Housing Revenue Account.

5. A forecasted balanced position for the Dedicated Schools Grant taking into account the planned drawn-down

from reserves at £1.7m.

6. The latest available DSG funding allocations from ESFA, which include an additional £0.7m in the High Needs

block and a reduction of £0.17m for the Early Years block.

7. A risk of overspend of £0.7m for Public health, which is being monitored.

8. A forecast £33.2m underspend on the capital programme, albeit run-rate is more than 50% behind the curve.

9. a list of change requests under the savings programme Appendix A Figure 4

10. The Sundry Debt position of £19.2m over 90days as at Period 4. Individual directorate detail included under

Appendix A1-6.

20.

An Ethical Approach to Debt and Enforcement pdf icon PDF 136 KB

Additional documents:

Decision:

1. Cabinet noted progress on the approach to piloting ‘ethical’ collection measures with the aim of reducing the use of enforcement agents, while committing to in year council tax collection rates being maintained at current levels

2. Cabinet approved the request in the Period 4 budget monitoring report for £0.6m to be earmarked for the investment to support the team capacity building and enabling early support over the next 2 years

3. Cabinet noted a proposed gateway review to assess the costs benefit and wider social and economic impact at the end of each year and prior to year 3 funding.

21.

Keeping Bristol Safe Partnership – Constitution and Terms of Reference pdf icon PDF 144 KB

Additional documents:

Decision:

1. Cabinet approved the constitution and governance arrangements for the Keeping Bristol Safe Partnership as set out in Appendix A.

2. Cabinet authorised the Director of People in consultation with the Executive Members for Children and Young People, Adults and Communities to receive and approve any amendments to the constitution following the annual review by the Executive Board.

22.

Grant Funding for Parks and Green Spaces pdf icon PDF 144 KB

Additional documents:

23.

Q1 Corporate Risk Register pdf icon PDF 135 KB

Additional documents:

24.

Brexit Preparedness - Information Item pdf icon PDF 154 KB

Additional documents: