Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 3 December 2019 Cabinet is 12 noon on Monday 2 December 2019. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 3 December 2019 Cabinet is 5.00 pm on Wednesday 27 November. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

Cabinet authorised the Executive Director (Resources) in consultation with the Deputy Mayor to:

1. Invite VCSE organisations to apply for a grant to enable the VCSE sector to build capacity and provide infrastructure support from 1st October 2020 – 30th September 2024 at a total cost of £1,266,432 (£316,608 p.a.) with the option to extend by 12 months (taking the total cost up to £1,583,040).

2. To enter into a grant agreement with the successful applicant.

3. To pursue the option to extend the current arrangement by 12 months at a further cost of £316,608 if required.

1. Cabinet approved the strategic re-commissioning of Lot 2 Adult Social Care Services under a locality based model.

2. Cabinet authorised the Executive Director People in consultation with the Cabinet Member for Adult Social Care to take all steps necessary to extend the existing contracts for Lot 2 Adult Social Care Advocacy Services for the period 1/01/20 to 31/12/20 at a cost of £358,677.

1.     Cabinet approved additional Capital programme budget added since P6 (£0.7m in total, individual schemes less than £0.5m, details listed under Appendix B).

2.     Cabinet noted a risk of overspend on General fund services of £4.3m for 19/20 representing 1.1% of the approved budget (Appendix A).

3.     Cabinet noted a forecast £1.7m underspend position with regard to the Housing Revenue Account.

4.     Cabinet noted a forecasted £1.1m overspend for the Dedicated Schools Grant against approved budget.

5.     Cabinet noted a risk of overspend of £0.13m for Public health, which is being monitored.

6.     Cabinet noted the Sundry Debt position of £20.9m over 90days as at Period 7, reduced from £24.2m since P6. Individual directorate detail included under Appendix A1-6.

1. Cabinet approved the report and calculated amount as set out in the report and refer to Full Council for approval.

2. Cabinet delegated authority to Chief Finance Officer in consultation with Cabinet Member with responsibility for Finance, Governance and Performance to make any adjustments necessary if there are any material changes identified between Cabinet approval and submission for approval by Full Council.

Cabinet approved the report and calculations as set out in this report and referred to Full Council for approval.

1. Cabinet approved the role of the Council as the lead and accountable body for the delivery of the South Bristol Enterprise Support project, at a total value of £1.715 m over a 3 years delivery timescale, subject to the confirmation of ERDF grant funding from Ministry of Housing, Communities and Local Government (£857,530) and WECA funding (£482,530) being approved later in December or January.

2. Cabinet authorised the Executive Director for Growth and Regeneration (in consultation with the Director for Finance, the Director for Economy of Place, and the Cabinet Member for Finance, Governance, Performance and Property) to conclude (i) grant funding agreements with both external funders (MHCLG and WECA), and the four consortium partners (YTKO Ltd, Dartington Hall Trust, The Prince’s Trust and Knowle West Media Centre), and (ii) such other contracts (for consultancy and marketing) up to a total value of £202,000 to be procured by the Council.

1. Cabinet delegated authority to the Director, Economy of Place, to submit a request to the West of England Local Enterprise Partnership to allocate £1m of the remaining LGF STP funding to meet the additional Portway Park & Ride Rail Station project costs as set out in this report.

2. If the request is approved, Cabinet delegated authority to Director, Economy of Place, to spend up to £1.3m on the Portway Park & Ride Rail Station project. Any additional funding requirements over and above those already covered by these grants will be met from the transport capital programme budget.

3. Cabinet delegated authority to the Director, Economy of Place, to procure and enter into all contracts required for the Portway Park & Ride Rail Station project.

1. Cabinet noted the 2 funding bids detailed in the report recognising that if successful they will require match funding of up to £6m.

2. Cabinet authorised the Executive Director for Growth and Regeneration (in consultation with the Director for Finance, the Director for Management of Place and the Cabinet Member for Transport and Energy), to accept the funding award for Bid A of £3.88m and to thereafter deliver the project detailed in the report, including the procurement of all necessary contracts (goods, services or works) which may include individual contracts above the key decision threshold, and including the use of council match funding of up to £1,104m

3. Cabinet authorised the Executive Director for Growth and Regeneration (in consultation with the Director for Finance, the Director for Management of Place and the Cabinet Member for Transport and Energy), to proceed with the development and submission of a Full Business Case for the Bid B (subject to a successful Expression of Interest) with a further report to Cabinet should the bid be successful.

4. Cabinet authorised the use of the Councils Highways Maintenance Budget for match funding in respect of both projects, to the extent that this cannot be secured from other sources, up to a maximum of £2.2m.

1. Cabinet noted the funding bid detailed in the report recognising that if successful it will require match funding up to £230,100 (10%).

2. Cabinet authorised the Executive Director for Growth and Regeneration (in consultation with the Director for Finance, the Director for Management of Place and the Cabinet Member for Transport and Energy), to accept the funding award and to thereafter deliver the project detailed in the report, including procurement of all necessary contracts (goods, services, or works) and including the use of council match-funding up to £231,000.

1. Cabinet approved the Council entering a Development Agreement with Bristol Waste Company to deliver the HRRC facility as detailed in Appendix A,

2. Cabinet approved allocation of £2m from current capital contingency to this scheme.

3. Cabinet approved expenditure of the £7m to deliver the works required to deliver the HRRC facility.

4. Cabinet approved to lease the Council-owned site to Bristol Waste Company on completion of the works, on terms to be negotiated and agreed by the Executive Director Growth and Regeneration;

5. Cabinet noted that the ongoing revenue costs for the operation of the HRRC are still being developed on but may be in the region of £1m. If this is not containable within the current service budget envelope this will need to be considered when setting the annual when the facility is operational.

6. Cabinet noted that a City Wide Depot Strategy will be produced to inform arrangements for the longer-term Street Cleansing Depot provision and that a report identifying the capital costs associated with delivery of this will come back to Cabinet at a future date.

Appendices to follow

1. Cabinet approved the extension of the contract with Domestic Drain Services from 1st October 2019 to 31st January 2020 to continue to deliver a responsive drainage service to Social Housing residents, whilst the tender process is completed at a cost of £387,000.

2. Cabinet approved quarterly call off approval limit of £250k so that no CPG or administration delay is incurred for each call off.

Reports to follow

Cabinet approved the contract award to Cabot Learning Federation for the replacement of Alternative Learning Provision (statutory education) services for vulnerable Bristol resident children of school age, including students with EHCPs at a cost of £1,026k over the whole contract term from November 2019 to August 2021.

1. Cabinet noted commencement of the Bristol Harbour Feasibility and Case Study Project that will provide market-rate comparators and key background information for a future Bristol City Council Review of Bristol Harbour.

2. Cabinet noted communication with stakeholders to inform them about the aims, objectives and activities of the Feasibility and Case Study Project and the future Bristol City Council Review of Bristol Harbour and support them to interpret the findings of the Consultation and Communication project.

3. Cabinet noted that the work in 1. and 2. above will feed into the future Bristol City Council Harbour Review and Strategy that will return to Cabinet in July 2020.

Cabinet noted the report and progress on embedding Risk Management arrangements within the Council.