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Agenda item
Reports on proposed Decisions for Councillors
The report recommends adoption of the Terms of Reference for AC6, election of Chair, funding decisions on submitted Proposals for funding and approval of the allocation of S106 monies to support Highways schemes left over from Filwood, Knowle and Windmill Hill Neighbourhood Partnership
Minutes:
The Committee received a report on proposed decisions for the awarding of local CIL and S106 for those parts of an Area committee which had formally adopted Neighbourhood Development Plan to receive 25% of the CIL generated, within the defined border of their plan, to support their identified infrastructure priorities. It was noted that 15% CIL generated within each Area Committee was available for spend.
The Following was noted from the discussion that followed Keith Houghton’s presentation of his report.
1) The committee were informed that the current funds available for allocation stood at:
a) CIL fund £152,648.56 – these funds can be allocated to any proposal within the area that meets CIL’s legal definitions
b) S106 fund £209,539.94 – these funds can only be spent according to the legal conditions attached to the sum
2) Members were concerned that putting options on hold until next year will result in less monies available for projects that may arise during the course of the coming year.
3) Members received the public forum request about funding for tree planting noting that time scales for the process resulted in decision making being outside the planting season. Members believed that this was an example of issues to be considered during the feedback session on the process.
4) Cllr Eddy sought clarity from Richard Fletcher as to the exact funds required for the completion for project (1) Crox Bottom Signage and Interpretation project. The proposal received requested less funding that Cllr Eddy had been advised was required to deliver the project, that additional funding was not currently available. Members agreed to consider the original request for £8,000 for this project.
5) Following member discussion it was proposed that the additional funding above be approved, as the time line for project (7) Hengrove lane traffic calming would be elongated because of the need for a feasibility study therefore doubtful that it would require the funds requested within the coming year. The Committee therefore confirmed future CIL incoming funds to deliver Hengrove Lane Traffic scheme as and when sufficient monies will have accumulated. This pre-commitment stands at £44,120.60.
6) With regards to allocation of s106 to Axbridge Road & Illminister Avenue scheme(Agenda Item 6 for approval) Cllr Jackson queried the possible sums available from this fund that belonged to the then Neighbourhood Partnership budget to go towards drop kerbs in his ward for Inns Court. KH noted the issues outlined and advised that the current committee under the terms of reference could only make allocations to those projects listed in the report.
7) The Chair confirmed that the matter would be noted and reviewed with KH in a separate meeting when all funding pots were reviewed.
Committee considered the recommendations outlined in the report;
Resolved:
i. To note all the projects set out in the proposal and those not invited to proceed.
ii. Agreed to approve the allocation of s106 funds to the Axbridge Road and Illminster Avenue Highways schemes as requested by Area Committee 5.
a. The Axbridge Road (£58,000) and Illminster Avenue (£57,033.33) traffic schemes total £115,033.33 from:
Permission / Site / S106 Code |
Contact Officer |
Current Contribution Value |
Time Limit |
Purpose of Contributed |
96/00091 / South Bristol Business Park, Hengrove / ZCD |
Mark Sperduty (Area Highways Manager) |
£141,947.35 |
No Limit |
Local Highway Improvements or transportation measures in the area of impact of the Development |
This leaves £26,914.02 to allocate in this S106 contribution
iii. Agreed funding from CIL and S106 for the projects outlined in the proposal (item 5) detail:
a. That project 10 Hartcliffe Farm had withdrawn their application so no funding allocated.
b. Funding approved with conditions as detailed in the table below
iv. Agreed that those priorities considered but not taken forward to Stage 2 Full Proposal in the 2018 round would not have priority for consideration over new proposals in 2019.
v. Agreed the proposal for review and feedback
No. |
Project Name |
Delivery Group |
Eligible group? |
Eligible for CIL? |
Eligible for S106? |
Outline £ requested |
Full Proposal £ requested |
CIL requested |
S106 requested |
CIL Agreed |
S106 Agreed |
|
1 |
Crox Bottom Signage and Interpretation Project |
BCC Parks |
Yes |
Yes |
|
£8,000 |
£2,750 |
£2750 |
£0 |
£8,000 |
|
|
2 |
Uplands Tree replacement |
BCC Tree Bristol |
Yes |
Yes |
|
£2,065 |
£2,065 |
£2,065 |
£0 |
£2,065 |
|
|
3 |
King’s Head Park Improvement Project |
BCC Parks |
Yes |
Yes |
|
£23,500 |
£25,850 |
£25,850 |
£0 |
£25,850 |
|
|
4 |
seating & park improvements in Filwood Play: Inns Court & Novers |
BCC Parks |
Yes |
Yes |
|
£20,000 |
£20,000 |
£20000 |
£0 |
£20,000 |
|
|
5 |
Street scene improvements Filwood Broadway |
re:work ltd |
yes |
Yes |
|
£10,000 |
£10,000 |
£10,000 |
£0 |
£10,000 |
|
|
6 |
Upgrade Christ church hall |
|
Partially – Safeguarding and Equalities |
Yes |
|
£5,000 |
£7,000 |
£7,000 |
£0 |
£7,000 on condition that no funding will be released until all missing policy evidence and information is supplied and confirmed by the Community Resource Manager with the Committee Chair |
||
7 |
Hengrove Lane traffic calming |
BCC Highways |
Yes |
Yes |
|
£50,000 |
£50,000 |
£50,000 |
£0 |
£50,000 |
|
|
8 |
Improvements to Cottle Road Play Park |
BCC Parks |
Yes |
Yes |
|
£40,000 |
£40,000 |
£40,000 |
£0 |
£40,000 |
|
|
9 |
Support to create BMX Track, Wilmott Park |
Access Sport & BCC Sports Development |
Yes |
Yes |
Yes |
£35,000 |
£35,000 |
£33,854.16 |
£1,145.84 |
£33,854.16 |
£1145.84 |
|
|
Support to create BMX Track, Wilmott Park |
|
|
|
|
|
|
S106 reference 09/03840/Withywood Methodist Church, Four Acres, Withywood (£1,145.84) |
|
|
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10 |
Community Building upgrade Hartcliffe Farm |
Hartcliffe Community Farm |
No – withdrew: ‘At this stage it would be financially improper for us to spend money on this given other negotiations that are underway’ |
|
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|
|
|
With drawn no allocation made |
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Totals |
|
|
|
|
£193,565 |
£192,665 |
£191,519.16 |
£1,145.84 |
|
|
|
|
Total Funds Approved |
|
|
|
|
|
|
|
|
£196,769.16 |
£1145.84 |
|
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Funding Remaining |
|
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|
|
|
|
|
(£44,120.60) |
£208,394.10 |
|
Supporting documents:
- AC 6 10th September Report, item 6. PDF 299 KB
- Appendix 2 Area Committee 6 CIL April 2018, item 6. PDF 203 KB
- Appendix 3 AC6 S106 held 31 April 2018, item 6. PDF 10 KB