Agenda item

Decision Making report on proposals for CIL and S106 funding.

The report recommends noting of the Terms of Reference for AC1, & funding decisions on submitted Proposals for CIL and S106 funding.

Minutes:

6. Recommendation 2 - The Committee noted the projects invited to submit Stage 2 full proposals and those not invited or able to proceed.

 

7. Recommendation 3 – The Committee noted the CIL and Section 106 monies available at 31 July 2018 and the option of pre-committing future CIL receipts to support the proposals in this paper.

 

6. Recommendation 4 - Proposed decisions for councillors.

 

The Committee first discussed and expressed some concern that highway officers were informing members what schemes could not be progressed. It was noted that one particular long-standing scheme for a central refuge outside a school had been taken off the list and the cost doubled. The Committee heard that there had been a misunderstanding on the progression of schemes and a meeting would soon be held with highway officers to rectify the situation. The Community Resources Manager reported that there were sufficient funds to progress all the committed list of schemes and that it was possible to pre-commit CIL. He also reported that decisions were not binding after elections. It emerged through discussion that there was a need to develop a mechanism whereby feasibility studies could be funded and this should be explored with highways and parks officers. The Chair, in summary, would take up the issue of improved delivery of minor highway schemes with Chairs across all the AC’s.

 

A member of the public queried the accuracy of some of the CIL allocations set out in the CIL July 2018 Appendix: in particular, that a previous allocation of £25,000 of CIL towards the restoration of Brunel Swivel Bridge Project wasn’t recorded; and that the Avon Crescent Rerouting scheme allocation of £50,000 of CIL was now not possible to spend as the project had been abandoned.

 

Actions –

 1. The Community Resources Manager to investigate the Brunel Swing Bridge allocation and explore the ‘unmaking’ of the Avon Crescent CIL allocation to produce an accurate account of the CIL monies available to fund AC1 projects going forward’.

 

 

The Committee received a report on proposed decisions for the awarding of local CIL and S106 and considered in turn the projects which had been invited to submit Stage 2 Full Proposals and had regard to the Recommendations set out against each project. The Community Resources Manager reported that the Redland club community centre project was not coming forward for consideration as their lease from BCC housing was not currently secure beyond 2019.

 

1. Project - Match funding for MUGA/Park renovation Beachley Walk (Avonmouth and Lawrence Weston Ward)

Delivery Group - BCC Parks with SCAF.

Full Proposal amount requested - £50,000

 

The Committee had regard to the recommendation as set out in the report and discussed the merits of the project and were supportive. The issue of the fencing was particularly discussed. The funding of the project was moved and seconded and on being put to the vote, it was:-

 

Resolved – (Unanimously) to approve funding of £50,000 CIL to deliver the project subject to the following conditions:-

 

1. That the money is not released until the Steering Group know whether it is option 1 (without the fencing) or option 2 (with the fencing) that will be delivered;

2. That the £27,500 for the cost of the fencing, should option 2 be delivered, is ring-fenced for that purpose only.

 

 

2. Project – Funding Modular Hub for BMX bike club to complement new bcc BMX track (Avonmouth and Lawrence Weston Ward)

Delivery Group – Ambition Lawrence Weston.

Full Proposal amount requested - £100,000.

 

The Committee had regard to the recommendation as set out in the report and discussed the merits of the project and was generally supported. The 50/50 split between Area CIL and Lawrence Weston Neighbourhood Development Plan was accepted as there was a wider appeal for the project than just the ward area. Particular discussion took place regarding the need for a diesel generator which was not renewable. The representative of the Delivery Group stated this was needed as other types of generator did not have enough power to generate the energy required. The Committee supported the proposal subject to a renewable solution for the generator being considered at an additional cost of £5,000 and being split between the two funding pots. The funding of the project was moved and seconded and on being put to the vote it was:-

 

Resolved – (9 for, 3 abstentions) That funding of £52,500 from Area CIL and £52,500 from LWNDP CIL be approved to deliver the project, this sum including an additional £5,000 for a renewable solution for the generator and this be subject to the following conditions:-

 

1. That the Steering Group have sight of the quotes for the project;

2. That the Committee be informed if a non-diesel generator was considered to be the best solution;

3. That the funding reverts to £100,000 if a diesel generator was considered to be the best solution.

 

 

3. Project -Match funding for replacement park equipment at Mancroft Avenue (Avonmouth and Lawrence Weston Ward).

Delivery Group – BCC Parks.

Full Proposal amount requested - £50,000.

 

The Committee had regard to the recommendation as set out in the report and discussed the merits of the project and there was general support. As it was a BCC parks project the importance of sponsor to provide accountability was highlighted and Councillor Alexander agreed to sponsor the project and provide feedback. It was also noted that the disabled access part of the application had not been completed. The Community Resources Manager took the opportunity to inform the Committee that a review of the process had taken place and more time had been built in to allow Parks to discuss proposed projects and thus provide a properly detailed Stage 2 proposal. The funding of the project was moved and seconded and on being put to the vote, it was:-

 

Resolved – (Unanimously) that funding of £50,000 CIL to deliver the project be approved subject to the following conditions:-

 

1. That the outcomes of the project be approved by the AC Steering Group;

2. that benefits to disabled people be reported back to the AC Steering Group

3. That funding is given pending quotes up to £50,000.

 

 

4. Project – Engage the Park Work team to undertake improvement works in parks throughput the wards (Hotwells and Harbourside Ward priority)

Delivery Group – ParkWork

Full Proposal amount requested - £12,000.

 

 

The Committee had regard to the recommendation as set out in the report and discussed the merits of the project and there was general support. It was noted that the project was for all wards within Area Committee 1 and not only Hotwells and Harbourside as set out in the report but had been a priority project for that ward. The recommendation to grant funding was moved and seconded and on being put to the vote, it was:-

 

Resolved – (Unanimously) that funding of £12, 000 CIL to deliver the project be approved.

 

5. Project – Environmental improvements in Stoke Bishop, WOT and Henleaze (Stoke Bishop & Westbury-on-Trym & Henleaze wards priority)

Delivery Group – BCC Parks

Full Proposal amount requested - £9, 400.

 

The Committee had regard to the recommendation as set out in the report and there was general support. The funding of the project was moved and seconded and on being put to the vote, it was:-

 

 

Resolved – (Unanimously) that funding of £9, 400 CIL to deliver the project be approved.

 

6. Project - Replacing 14 street trees in Stoke Bishop, WOT and Henleaze (Stoke Bishop, Westbury-on-Trym & Henleaze priority)

Delivery Group – BCC Tree Bristol

Full Proposal amount requested - £10, 712.94.

 

The Committee had regard to the recommendation as set out in the report and discussed the merits of the project and there was general support. Some discussion took place regarding the use of S106 monies to fund the project instead of CIL and a resident representative confirmed that these were in addition to S106 funded trees around Church Road as set out at pg.12 of the report. The funding of the project was moved and seconded and on being put to the vote, it was:-

 

Resolved – (Unanimously) that funding of £10, 712.94 to deliver the project be approved.

 

 

7. Project – Tree Forum replanting 46 plots (All AC1 wards priority)

Delivery Group – BCC Tree Bristol

Full Proposal amount requested - £35, 199.66

 

The Committee had regard to the recommendation as set out in the report and discussed the merits of the project and there was general support. There were no questions or discussion. The funding of the project was moved and seconded and on being put to the vote, it was:-

 

Resolved – (unanimously) that funding of £35,199.66 of S106 funding to deliver the project be approved, drawn down from the relevant contributions below:

 

Permission / Site / S106 Code

Current Contribution Value

Date to be Spent / Committed by

Purpose of Contribution

16/05763 / Lidl, Stile Acres, Lawrence Weston

£48,158.94

17/01/25

The provision of replacement of trees to compensate for those removed during the construction of Lidl

15/05302 / 42 to 44 Caledonia Place, Clifton

£7,269.12

No limit

The provision of tree planting within a one mile radius of the development

13/05360 / 100 Whiteladies Road, Clifton

£5,643.95

No limit

The provision and maintenance of tree planting either on-street or in public open space within a one mile radius of 100 Whiteladies Road

15/01681 / Queen Victoria House, Redland Hill, Redland

£6,638.00

No limit

The provision and maintenance of tree planting either on-street or in public open space within a one mile radius of Queen Victoria House

10/04509 / Redland House, Redland Hill, Redland / ZCD

£4,670.64

No limit

The provision off-site replacement tree planting in the vicinity of the development

15/02984 / St. Georges, Great George Street, City Centre

£6,527.63

No limit

The provision and maintenance of tree planting either on-street or in public open space within a one mile radius of St. Georges, Great George Street

11/02870 / 3 Stoke Hill, Stoke Bishop / ZCD

£129.94

No limit

The provision of off-site tree planting within one mile of 3 Stoke Hill

16/06917 / 62 Falcondale Road, Westbury-on-Trym

£6,856.38

No limit

The provision and maintenance of tree planting either on-street or in public open space within a one mile radius of 62 Falcondale Road

16/06192 / Winford Court, Downs Park West, Henleaze

£3,826.05

No limit

The provision and maintenance of tree planting either on-street or in public open space within a one mile radius of Downs Park West

 

 

7. Recommendation 5 – How to take forward priorities not coming for decision at this meeting.

 

It was proposed and seconded that the sponsors for the projects that had not progressed beyond stage 1 be contacted to ask if they wished to resubmit and address the reasons why they had not progressed to stage 2. The projects submitted this year should not be prioritised but considered on merit alongside those previous projects that had not progressed. This was generally supported. The Community Resources Manager reported that there was not officer resource capacity to run different rounds. There was a general desire from the Committee to progress projects without the requirement of a formal meeting. The Chair proposed that these matters be picked up at the informal meeting in January along with minor highway improvement schemes as discussed earlier in the meeting. It was noted that although informal, representatives from resident groups would be invited.

 

Action –

1. The ward councillors to contact Stage 1 sponsors regarding resubmission and addressing reasons not progressed.

1. For Jan meeting – Minor highway schemes, consideration of any resubmitted Stage 1 submissions alongside newly submitted Stage 1 projects.

 

8. Recommendation 6 - The Committee noted the review being set up to consider the 2018 CIL/S106 process and inform the 2019 process.

 

9. Recommendation 7 – The Committee noted the legal information concerning the Public Sector Equality duty in reaching all its decisions.

 

 

 

 

Meeting finished at 8pm

 

 

CHAIR

 

 

Supporting documents: