Agenda item

The Committee first considered Recommendation 4 – the approval of funding for the proposals submitted for consideration, including any conditions they wished to attach (item 5).

 

Before considering each project in turn, Councillor Alexander enquired after a previous Neighbourhood Committee project linked to the roundabout at Duchess Gate, and improvements to park running.  Members suggested that money for that scheme had been allocated at the last meeting of the Neighbourhood Partnership ACTION: CRM to find a list of decisions of the Greater Fishponds Neighbourhood Partnership in terms of S106 decisions in Frome Vale Ward and forward to Councillor Lesley Alexander.

 

The Community Resources Manager confirmed that each ward had been asked to put forward projects they wanted to progress via a ‘Stage One’ application form.  These were then considered at a preliminary meeting by ward Councillors and a selection of those were then invited to submit a ‘Stage Two’ form.  Ward Councillors had worked collaboratively in order to reach a shortlist of schemes that was equitable across the area.  Some Section 106 money had to be spent on works that fitted the legal agreement for its use, often within specific geographical boundaries, and the remainder could be allocated with more choice.

 

Project 1 – Lower Eastville Community mural project

Delivery Group – LitterArti and Bristol Reconnect with Friends of Freemantle Road

Full proposed amount requested – £11,000

 

It was highlighted that some elements of the Project involved payments ‘in kind’ or as yet unconfirmed however, these were not considered fundamental elements of the project and it would therefore be unfortunate to withhold the funding until they were confirmed.

 

RESOLVED (unanimously) that funding of £11,000 to deliver the project be approved subject to the following conditions;

(a)   Community Engagement – The final plan to be signed off by the Community (Eastville Community Network and the Freemantle Residents Group).

(b)   Permissions from landowners must be obtained.

(c)    The Committee requested an update on the fundraising plans for the ‘in kind’ elements in order to monitor progress and assist if possible.

 

Project 2 – Fishponds Park  play equipment to complete project

Delivery Group – BCC Parks

Full proposed amount requested – £50,000 (£42,152.85 CIL, £7,847.15 S106)

 

RESOLVED (unanimously) that funding of £50,000 to deliver the project be approved.

 

Councillor Bowden-Jones enquired whether the £7,847.15 S106 allocated was the same £8k quoted in previous meetings. ACTION: CRM to ascertain whether the figures were linked and report back to Councillor Bowden-Jones.

 

Project 3 – The Old Library Community Centre Muller Road disabled toilet facilities and fix damaged drainage

Delivery Group – South Lockleaze and Purdown Neighbourhood Group CIC, The Old Eastville Library

Full proposed amount requested – £15,000

 

RESOLVED (unanimously) that funding of £15,000 to deliver the project be approved.

 

Project 4 – Stoke Park entrance points improvements and provision of outdoor activity and fitness equipment

Delivery Group – BCC Parks

Full proposed amount requested – £112,047.47

 

RESOLVED (unanimously) that funding of £112,047.47 to deliver the project be approved.

 

Project 5 – Gainsborough Square replacement of basket swing, safety surfacing and creative items to enhance environment.

Delivery Group – BCC Parks

Full proposed amount requested – £15,291

 

RESOLVED (unanimously) that funding of £15,291 to deliver the project be approved.

 

Project 6 – Upgrading bus stops in Lockleaze to improve public transport infrastructure

Delivery Group – BCC Sustainable Transport

Full proposed amount requested – £128,839.92

 

It was noted that an additional £81,000 would be needed to affect all 13 stops.  Although previously quoted for 7, it was hoped the money allocated would be able to affect 9 stops total.  Other sources of funding were sought for the remainder such as external funding or next year’s CIL funding.

 

RESOLVED (unanimously) that funding of £128,839.92 to deliver the project be approved.

 

Project 7 – Coombe Brook nature reserve wildlife information board (the Gozzy)

Delivery Group – BCC Parks

Full proposed amount requested – £3,000

 

RESOLVED (unanimously) that funding of £3,000 to deliver the project be approved.

 

Project 8 – AC3 Tree Forum replacement tree planting

Delivery Group – Tree Bristol

Full proposed amount requested – £10,789.27

 

It was acknowledged that this proposal had been received after the informal ‘stage one’ meeting of the Committee, however, there was a very limited use of the money on trees in specific radius of developments, and also planting season was November/December.

 

Councillor Threlfall was concerned that the location of trees needed to be appropriate.  It was suggested that Ward Councillors should be consulted on the final positions.

 

RESOLVED (unanimously) that funding of £10,789.27 to deliver the project be approved, subject to condition

(a)   That the final location of the trees be decided in consultation with relevant Ward Councillors.  If no response was received within a specified timeframe then planting could commence.

 

Recommendation 2 –

It was RESOLVED – The Projects invited to submit Stage 2 full proposals and those not invited or not able to proceed (item 3) were noted.

 

With reference to Recommendation 2, the project ‘Hillfields Ward Noticeboards’ allocation of £6,000 was unable to complete a stage 2 proposal form as there had been no agreement on how this could be managed in terms of delivery and maintenance after installation. 

 

The Community Resources Manager proposed that the project could return in the next year’s round of proposals, or a further public meeting could be held to consider this one item further and identify who would deliver the project.

 

Councillors were very disappointed that the project had not been progressed and were keen to allocate the resource.  It was proposed that the Hillfields Families and Communities Trust would be the project delivery team and would carry out the research and implementation.  Quality assurance could then be carried out by relevant officers from the transport team of the Council.

 

The Democratic Services Officer highlighted that decisions should be made with all the information in front of the Committee and the ability for the public to consider and scrutinise the information.  The Committee confirmed that they believed they had seen enough detail of the project to allocate the resource and that it would not be acceptable to waste resource on a further meeting.

 

RESOLVED (unanimously) that funding of £6,000 to deliver the Hillfields Ward noticeboards project be approved subject to it proceeding on the following conditions;

(a)   The stage two completed form submitted by Hillfields Families and Community Trust be circulated to all Councillors

(b)   The completed stage two form be published on the website as a supplement to the minutes.

(c)    The Hillfields Families and Community Trust must develop the proposals and arrange for technical QA agreement from the Transport Team.

(d)   That the maintenance of the Hillfields Ward Noticeboards must be taken on by Hillfields Families and Community Trust.

 

Following the meeting it was confirmed that a separate meeting would need to take place to legally resolve the above recommendation.  The stage two completed form would need to be submitted by Hillfields Families and Community Trust and published with the agenda and any reports.  The conditions above would be brought forward into a new recommendation to the Area Committee in a public meeting.

 

 

Recommendation 1

RESOLVED – The Area Committee Terms of Reference (Item 1, Appendix 2) were noted.

 

 

Recommendation 3 –

RESOLVED

(a)   The Committee noted the CIL and S106 monies available at 31^st July 2018 and the option of pre-committing future CIL receipts to support the proposals in this paper.

(b)   The Committee noted the role of the Committee in making decisions about all delegated S106 contributions.

(c)    The Committee noted the expiry dates of one of the current S106 contributions and that a decision would need to be made at the next formal Area Committee meeting (Item 4, Appendices 3 and 4).

 

 

 

Recommendation 5 –

RESOLVED - The Committee agreed how to take forward priorities not coming to this meeting (item 6)

 

Recommendation 6 –

RESOLVED - The Committee noted the review set up to review 2018 CIL/S106 process and inform the 2019 process (item 7)

 

Recommendation 7 –

RESOLVED – The Committee noted the legal information concerning the Public Sector Equality duty in reaching all its decisions (item 8)