Agenda item

The Committee welcomed Jan Cadby, Risk Manager to the meeting and heard the following points by way of introduction:

1.      The report presented the progress made in embedding and maintained risk management arrangements.

2.      The risks that consistently scored the same each quarter were challenged in order to understand the element of risk, why it had not improved or if it was no longer relevant.

The following comments arose from discussion:

1.      Officers would consider the benefit of grouping by type of risk.

2.      With reference to CRR19 (Tree Risks) Members were pleased that the risk was being taken seriously however, were concerned about the Quantified Tree Risk Assessment (QTRA) method for the inspection and recording of data.

3.      Risk was associated with the High Needs Budget and whether the Government would fund overspend next financial year.  This was a risk to the DSG overall, not simply the High Needs Block.

4.      With reference to BCCC2 (Brexit), officers confirmed consideration of risk associated with known plans but also of the added unknown.  The project Brexit Board was being led by the Director- Policy and Strategy.  External factors and City Centre preparedness were considered in terms of the Council but also of the City. 

5.      Members highlighted risks that were not included; the financial and reputational risk of losing the arena and the lack of a transport interchange which included access to Temple Meads.

6.      In response to a question with reference to BCCC1 (Flooding), Officers confirmed that the elements of risk to the prosperity and character of the City if barriers were established around the Cut would be outlined within the project report.  It was noted that this was an example of links between project management and risk management.

7.      Members were disappointed that CRR24 (Procurement and Contract Management Compliance) remained high risk despite voicing concerns previously.  Officers confirmed it was a new risk on the corporate risk register and was under development.  The Director- Finance reported that a new Head of Procurement would start in post in March and would work to improve compliance through the life of a contact as well as training and skills.  Elements of good practice and shared practice would be explored going forward and there were future plans to speak to neighbouring authorities and WECA to consider regional procurement or across core cities. 

8.      A framework was used to manage reputational risk which was considered in terms of both risk and impact.

The Committee were given the opportunity to delve further into one of the risks in more detail at the next Audit Committee and following a discussion it was agreed to select ‘CR9 - Safeguarding Vulnerable Children’. 

The topic would be scoped to prevent duplication with the relevant Scrutiny Commission or the Corporate Parenting Panel although they would be asked if they want to have any input.  The item would be first on the agenda.

RESOLVED –

That the Audit Committee comments on progress made on the Councils Risk Management arrangements, the revised Risk Management Assurance Policy and the Corporate Risk Report (CRR) be noted.

Councillor Steve Pearce left the meeting during the item.