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Agenda item
Report of Community Resources Manager, Neighbourhoods & Communities
Minutes:
The Committee noted that at the end August 2019 they have £240,033.53 CIL available to commit.
The Committee discussed various options in respect of how to proceed with Priority 1 Projects and Priority 2 Projects. It was noted that if all Priority 1 Projects were funded there would be a budget over- commitment of £50k. It was suggested that some proposals could be deferred or funded in part but most members were supportive of approving all first proposals in anticipation of further CIL funding in the near future.
It was moved and seconded that all Priority 1 Projects be approved and on being put to the vote it was unanimously agreed. The motion was carried: see funding table decisions, below
With regard to Priority 2 Projects members debated whether to hold a second meeting in January 2020 to consider them, when the level of CIL funding would be better known. Members were informed that the Terms of Reference only referred to an annual meeting of the Area Committee however if it was necessary it would be possible to hold a second meeting as happened in the previous financial year. It was possible that by then a further £100k of CIL funding might be available.
After further discussion it was agreed that the three Priority 2 Projects submitted could be approved at this meeting, instead of a further meeting in January 2020. This was on the understanding that AC5 was over-committing its currently available CIL budget and that this over-commitment would be met by future CIL income. The Committee did not request a Full Proposal from Way Out West but they were invited to submit a proposal into the 2020 process.
It was then moved and seconded that the three Priority 2 Projects be approved with 30% reductions of funding for the two higher-cost projects. On being put to the vote there were six in favour and three abstentions. The motion was carried: see funding table decisions, below
|
Stage 2 Proposal |
Delivery body |
Full Proposal £ approved |
CIL Agreed |
S106 Agreed |
S106 eligible contribution approved |
|
Priority 1 Proposals |
|||||
1 |
Luckwell Primary School: 2 x pedestrian crossings: |
BCC Transport |
£41,426.52 |
|
£41,426.52 |
98/03650 / Sainsburys, Winterstoke Road, Ashton: £14,527.09; 95/01815 / Former Winterstoke Road Bus Station, Ashton: £24,001.97 ; 98/02234 / Trafalgar House, Winterstoke Road, Ashton: £2,897.46 |
|
Any conditions: |
none |
||||
2 |
Gathorne Road residents: road safety Gathorne Road / North Street |
BCC Transport |
£65,000.00 |
£65,000.00 |
|
|
|
Any conditions: |
none |
||||
3 |
A pedestrian crossing between Victoria Park and St Lukes Steps, Totterdown. |
BCC Transport |
£60,000.00 |
£60,000.00 |
|
|
|
Any conditions: |
none |
||||
4 |
A safe crossing on Wells Road between Knowle Post Office and Totterdown Baptist Church |
BCC Transport |
£100,000.00 |
£100,000.00 |
|
|
|
Any conditions: |
none |
||||
5 |
Eastwood Farm Park: Improvements and upgrade to play equipment |
BCC Parks |
£65,000.00 |
£65,000 |
|
|
|
Any conditions: |
CIL funding acts as leverage for the group, working with BCC Parks, to raise additional funding to deliver the project |
||||
6 |
Replacement tree planting and tree planting in Parks/open space |
Tree Bristol |
£28,312.77 |
|
£28,312.77 |
£3,870.10 - 13/04143 144-152 York Rd; £2303.29 - 13/02550 Parish Rooms, St Francis Rd; £10,493.20 - 14/00307 Former Granby House Clinic, St Johns Road ; £3,826.05 - 06/01644 / Former Megabowl Site, Brunel Way, Ashton; £1,530.42- 11/00845 / Knowle Golf Club, Fairway, Brislington; £2,295.60 - 11/03097 / Luckwell Club, Luckwell Road, Southville; £4,591.26 - 11/01851 / 171 to 178 Coronation Road, Southville; |
|
Any conditions: |
none |
||||
|
Priority 2 Proposals |
|||||
7 |
Windmill Hill City Farm: roof, tiles, doors, pathway resurfacing |
Windmill Hill City Farm |
£14,851 |
£14,851 |
|
|
|
Any conditions: |
30% reduction of total requested due to demand on available CIL funds |
||||
8 |
Knowle Park Centre: replace boilers and enhance annexe |
Knowle Park Centre |
£21,000 |
£21,000 |
|
|
|
Any conditions: |
30% reduction of total requested due to demand on available CIL funds |
||||
9 |
Friends of Marksbury Road Library: Improve look of the exterior of building |
Friends of Marksbury Road Library |
£5,000 |
£5,000 |
|
|
|
Any conditions: |
As group is not incorporated funding must be routed via incorporated group |
||||
|
Total funds approved: |
|
|
£330,851 |
£69,739.29 |
|
|
Over-commitment: |
|
|
(£90,817.47 |
|
|
Resolved –
1. That the progress of projects approved at the September and October Area Committee meetings in 2018 be noted;
2. That the projects invited to submit Stage 2 full Proposals and those not invited, or not able to proceed, be noted;
3. That the CIL and S106 monies available at 31st July 2019 and the option of pre-committing future CIL receipts to support the proposals in this paper, be noted;
4. That Stage 1 proposals (1-6) as set out in the report, including any relevant conditions, be approved;
5. That Stage 2 proposals (7-9) as set out in the report, including any relevant conditions, be approved;
6. That allocation of eligible S106 monies to support relevant proposals in order to conserve CIL funds for future use, be approved;
7. That the legal information concerning the Public Sector Equality duty in reaching all its decisions be noted.
Supporting documents:
- 1 AC 5 19th Sept 2019, item 16. PDF 718 KB
- 2 App1 AC5 CIL 31st July 2019, item 16. PDF 93 KB
- 3 App 2 AC5 S106 31st July 2019, item 16. PDF 20 KB