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Community Resources Manager, Neighbourhoods & Communities Service

The report recommends funding decisions on submitted Stage 2 Full Proposals for CIL and S106 funding.

Minutes:

Update was noted.

TheParks Officer was asked if a date to do the footpath work at Troopers Hill had been allocated. It was understood that this would be looked at in November and once a date was known the local councillors would be informed.

 

7. Projects invited to submit Stage 2 full Proposals and those not invited or not able to proceed

 

Update was noted.

 

8. Report of Community Resources Manager (Item 6)

 

The Committee noted the process followed to develop Outline and Full Proposals for funding from CIL and S106 resources as set out in the report. The Committee noted the CIL available to allocate at end August 2019 as £373,269.64 to the Old Market Neighbourhood Development Plan area and £896,947.92 to the general AC4 area. The next step was to consider the Stage 2 Full Proposals as set out in the Community Resources Manager’s report (see table below).

 

Tree planting using S106 contributions: The Committee was advised by the Tree Bristol Officer that it’s difficult to assign time-limited S106 contributions to replacement tree planting sites within the boundaries of AC4 due to lack of available sites in the AC4 area.. Tree Bristol requested permission to look to available sites for planting outside AC4 geographical area which fitted the legal conditions of time-limited S106 tree funds – usually within a one mile radius of the contribution site. Committee also advised that some of the S106 contributions set out in the Tree Bristol proposal could also be used to support the Ashley Green Link proposal and the Felix Road proposal, which would reduce the CIL budget contribution to those projects.

Committee agreed that the Community Resource Manager would oversee spend in respect of balancing s.106 with CIL.

 

CIL/S106 bid Selection Process

Regarding the selection process for choosing proposals to fund it was agreed that each proposal –

 

1.     Would be considered on merit;

 

2.     The Committee would allow an over commit on total CIL spend, pending future CIL funding;

 

3.     Would be prioritised for commencement as appropriate/agreed;

 

4.    The Committee would remove 10% contingency where appropriate to enable the committee to support the broadest range of proposals.

 

The Committee approved the following allocations of CIL and S106, with conditions as set out below:

 

 

Stage 2 Proposal

Delivery body

Full Proposal £ approved

CIL Agreed

S106 Agreed

S106 eligible contribution

1

Full Circle @Docklands Ltd, repair, update, refurbish building.

Full Circle @Docklands Ltd

£99,766

 £99,766.00

 

 

 

conditions:

Must follow Social Value Policy – obtain 3 quotes

2

The Green Link– Building a Recipe for Wellbeing

The Architecture Centre

£95,936.70

 

£80,000

£15,936.70

£4269.26: 12/02092 Former Car Park on south side of Wilder Street, St. Pauls; £11667.44: 14/02701 Dean Street & Bishop Street Junction, St. Pauls

 

conditions:

Committee requires this project approaches Housing for support to the Halston Drive element from Housing Revenue account

3

Circomedia/Bristol City Council: 14 ground anchors at the East / St Pauls Church end of Portland Square: cycle racks

Circomedia/Bristol City Council Parks

£16,714.90

 

£16,714.90

13/00569 / Portland House, 22 to 24 Portland Square, St. Pauls

 

conditions:

none

4

Mina Road Park: Redevelopment of Playground

BCC Parks

£209,424.50

£156,000

£53,424.50

£18,037.13 -16/04/252 – Braggs Lane; £35,387.37 - 08/03/881 – King Square House

 

conditions:

10% contingency removed

5

Orchard street: Parking , electric charging , planting

BCC Transport:

£30,000

£30,000

 

 

 

conditions:

Focus on planting fruit trees

6

Castle Park: Art / Lighting of unused church ruin

BCC Parks

£25,000

£25,000

 

 

 

conditions:

none

7

St John’s Churchyard Enhancement:

BCC Parks

£72,650

£72,650

 

 

 

conditions:

Contingency removed

8

Castle Park security 2: CCTV upgrades

BCC Parks

£35,000

£35,000

 

 

 

conditions:

none

9

Pedestrian Safety Victoria Parade

BCC Transport:

£20,000

£20,000

 

 

 

conditions:

none

10

Improved connection / route from B&B path to the Kilburn Street

Easton Community Centre

£44,394

£44,394

 

 

 

conditions:

none

10a

Owen Square MUGA Lighting Refurbishment

BCC Parks

£17,525

£17,525

 

 

 

conditions:

Contingency removed

11

St Marks Road: Highway and footway improvement

BCC Transport:

£60,000

£60,000

 

 

 

conditions:

none

12

Sustrans: B&B path – physical changes to path to improve inclusion (eg. art & signage)

Sustrans (working with BCC Parks)

£9,994.80

 

£4,500

£5,494.80

10/05355 / Castle House, Lincoln Street, Barton Hill: £5,494.80

 

conditions:

Focus on improving disabled people’s access

13

Felix Road Adventure Playground: Safe, green, improved connecting routes

Felix Road Adventure Playground

£100,063.25

 

£95,000

£5,063.25

17/06885 / Perrett House, Redcross Street, Old Market: £5,063.25

 

conditions:

none

14

St Luke’s Church Barton Hill: Update Kitchen, toilet and deliver disabled wet room

St Luke’s Church

£20,000

£20,000

 

 

 

conditions:

Development of an equalities policy required to release the funds

15

Trinity Community Arts Ltd: access improvements to garden, container units, hot desk space, redevelop internal room.

Trinity Community Arts Ltd:

£26,000

£26,000

 

 

 

conditions:

CIL from Old Market NDP funds

16

Improvements and refurbishment to Newtown Park

BCC Parks

£150,000

 

£150,000

 

 

 

 

conditions:

CIL from Old Market NDP funds

17

Improvements and refurbishment to Barton Hill Urban Park

BCC Parks

£122,048

£122,048

 

 

 

conditions:

Contingency removed

18

Fencing in Netham Park

BCC Parks

£36,725

£36,725

 

 

 

conditions:

Contingency removed

19

Carpark, Crews Hole Road

BCC Parks

£50,053

£50,053

 

 

 

conditions:

Parks requested to 'value engineer' it with view to reducing cost - feedback to councillor and AC Chair any revised costs

20

Conham Road: safety improvements

BCC Transport:

£26,138.40

 

 

£26,138.40

 

09/02469 / South View, Stibbs Hill, St. George

 

conditions:

none

21

Traffic calming, Hillside Road

BCC Transport:

£50,000

£50,000

 

 

 

conditions:

none

22

Meadowvale Community Association: Extension to Community Centre

Meadowvale Community Association

£200,000

£200,000

 

 

 

conditions:

none

23

St George Community Association Ltd: Improvements to St. G Community Centre

St George Community Association Ltd

£47,810.86

£47,810.86

 

 

 

conditions:

none

24

St. George’s park: Improvements to boating lake

BCC Parks

£135,000

£135,000

 

 

 

conditions:

Contingency removed

25

REPLACEMENT TREE PLANTING S106

Tree Bristol

 

£43,175.16

 

 

£43,175.16 (minus Wilder Street & Perrett House spends on Green Link & Felix Road = £33,842.65)

 

13/00452 Former Magistrates’ Court, Nelson St:                £51,613.14

12/03710 Froomsgate House, Rupert St               £6,150.89

12/02092 Former Car Park on Wilder St           £4,269.26*

15/05530 31-45 Lower Ashley Rd               £22,965.21

11/03698 Former Lord Rodney PH, 47 Two Mile Hill Rd               £6,793.41

17/00955 Filwood House, 2 Charlton Rd          £3,435.96

17/06885 Perrett House, Redcross St               £5,063.25*

 

conditions:

*S106 potential spends at projects 2 & 13

 

Total funds approved:

 

 

£1,577,472

 

£156.615.20

 

 

From AC4 general CIL

 

 

£1,401,472

 

 

 

 

From Old Market NDP CIL

 

 

£176,000

 

 

 

 

The Committee estimated that the over commitment so far amounted to c£500,000 but requested that the Community Resources Manager e-mail the final figures to members as soon as possible.

 

Resolved –

 

1.     That the progress of projects approved at the 13 September 2018 Area Committee meeting be noted;

2.     That the projects invited to submit Stage 2 full Proposals and those not invited or not able to proceed, be noted;

3.     That the CIL and S106 monies available at 31st August 2019 and the option of pre-committing future CIL receipts to support the proposals in this paper, be noted;

4.     That the Stage 2 proposals submitted for consideration and as set out above at Minute 8 (items 1 – 25), including any relevant conditions and/or eligible S106 monies, in order to conserve CIL for future use, be approved;

5.     That priorities not coming forward for decision at this meeting,  won’t be held over into next year and communities informed that they could re-apply for next year’s funding if the Project remained valid, but would be expected to be put forward for community prioritisation along with other projects;

6.     That the legal information concerning the Public Sector Equality duty in reaching all its decisions be noted.

 

Supporting documents: