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Agenda item
Area Committee 3 Report October 2019
The report recommends funding decisions on submitted Proposals for CIL and S106 funding ; decisions on approving additional S106 funding to complete Romney Avenue zebra crossing; and approving amendments to use of Old Library S106 funding for play area.
Minutes:
The Community Resources Manager introduced the report and circulated an update as follows:
· AC3 had received a further £83,988.81 in September 2019 which raised the Community Infrastructure Levy (CIL) available from £346,729.70 to £430,718.51;
· There was an amendment in relation to the Rousham and Stottbury Roads project whereby a total of £51,947.18 of CIL funding was required as there was less Section 106 money available than included in the original report. This was because the Horfield and Lockleaze NP had already allocated most of it and this hadn’t been registered on the published S106 record. BCC Transport in addition is requesting the AC3 to allocate the remainder to complete the Romney Avenue crossing.
Recommendation 2
The Committee noted the following updates on the progress of projects agreed at the previous meeting:
Fishponds Park: play equipment – plans had been approved and BCC Parks were looking at a target date of February 2020 to start work.
Stoke Park: entrance points improvements and provision of outdoor activity and fitness equipment – works on the project were underway.
Gainsborough Square: replacement of basket swing, safety surfacing and creative items to
enhance environment – this project had been delivered.
Coombe Brook Nature Reserve: Wildlife information Board: BCC Parks were looking to accelerate this project and it was hoped that it would be completed by the end of the year.
Improve public transport infrastructure in Lockleaze – The upgrade was scheduled for spring 2020.
Lower Eastville Community Mural Project – All the money had been released but there was a delay in delivering the project. The project had been a success in terms of community engagement but there were challenges in relation to the bin boxes and looking at how to restrict the waste and consultation was ongoing.
Old Library Muller Road – works were scheduled to start. The Committee noted that The Old Library project is proceeding through planning stages (application submitted)
Hillfields Notice Board Project – It was noted that there was a delay with delivering this project because the Community Resources Manager had not received a response to the enquiry he followed up. Councillor Cheney undertook to pursue this with the Hillfields Family and Community Trust via Jan Ross.
RESOLVED - that the progress of projects approved at the 15th October 2018 AC3 meeting be noted;
Recommendation 3
RESOLVED - that the projects invited to submit Stage 2 full Proposals and those not invited or not able to proceed be noted;
Recommendation 4
Members considered the option of pre-committing future CIL receipts, but agreed that this was not an appropriate course of action in view of the 2020 local elections.
RESOLVED –
(1) that the CIL and S106 monies available be noted;
(2) the option of pre-committing future CIL receipts to support the proposals in the report be noted, but NOT approved.
Recommendation 5
RESOLVED - that a total of £428,404.18 (CIL) and £71,675.19 (Section 106) be approved to fund the following projects:
Project 1: Greenbank View steps improvement
Delivery Group: BCC Parks
Full Proposed amount requested: £2,100 (CIL £2,100)
Councillor Mhairi Threlfall asked the Committee to consider an additional £3,000 to pay for notice boards in the area.
RESOLVED (unanimously) that funding of £5,100 (CIL) to deliver the project be approved.
Project 2: Eastville Park play area: New impact surfacing and play equipment
Delivery Group: BCC Parks
Full proposed amount requested: £108,000 (CIL £108,000)
RESOLVED (unanimously) that funding of £108,000 (CIL) to deliver the project be approved.
Project 3: A new scout hall and landscaping of the grounds
Delivery Group: 252nd Scouts, Bristol
Full proposed amount requested £200,000 (CIL £200,000)
Following a debate, Members agreed to offer £140,000 with a condition that the 252nd Scouts be requested to raise match funding and provide evidence of this before the CIL funding is released.
RESOLVED (unanimously) that funding of £140,000 (CIL) to deliver the project be approvedwith a condition that the 252nd Scouts be requested to raise match funding and provide evidence of this before the CIL funding is released.
Project 4: Hillfields Community Hub: Refurbish the Hub
Delivery Group: Hillfields Family & Community Trust
Full proposed amount requested: £200,000 (CIL £200,000)
Members were advised that the Trust had accepted that the project may not get the support for the full funding of £200,000 and had suggested a lower figure of £80,000 to allow the regeneration works to start. Following a debate, it was agreed that this would be raised to £90,000. Members also noted that the area would soon benefit from funds from a Section 106 Agreement relating to the loss of football facilities as a result of a proposed housing development.
RESOLVED (unanimously) that funding of £90,000 (CIL) to deliver the project be approved.
Project 5: Gainsborough Square improvements
Delivery Group: Lockleaze Neighbourhood Trust and Boing! CIC
Full proposed amount requested: £11,588.09 (S106 £11,588.09: 14/00897 / Cameron Wk / Gainsborough Square Junction, Lockleaze)
RESOLVED (unanimously) that funding of £11,588.09 (S106) to deliver the project be approved.
Project 6: Rousham & Stottbury Roads: reducing speeding
Delivery Group: BCC Transport
Full proposed amount requested: £60,000 (CIL £51,947.18) (S106 £8,052.82: 04/01885 / Eastgate Market Site, Eastgate Road, Eastville)
RESOLVED (unanimously) that funding of £60,000 (CIL£51,947.18) (S106 £8,052.82) to deliver the project be approved.
Project 7: The Vench: Improvements to the kitchen
Delivery Group: Groundwork South
Full proposed amount requested: £11,725 (CIL £11,725)
RESOLVED (unanimously) that funding of £11,725 (CIL £11,725) to deliver the project be approved.
Project 8: The Vench – Improvements to play equipment at adventure playground
Delivery Group: Groundwork South
Full proposed amount requested: £21,632 (CIL £21,632)
RESOLVED (unanimously) that funding of £21,632 (CIL £21,632) to deliver the project be approved.
Project 9: Sir John’s Lane public right of way
Delivery Group: BCC Parks
Full proposed amount requested: £50,000 (CIL £50,000)
It was agreed not to pursue this project at this stage, but to retain on the list of schemes for the following year.
RESOLVED (unanimously) that no funding be granted for the project.
Project 10: Replacement tree planting
Full proposed amount requested: £52,034.28 (S106 £52,034.28: 15/03213: Foundry Lane & Deep Pit Road, Speedwell; £27,195.79; 12/05495: Gleeson House, Goffenton Drive, Fishponds; £24,891.28 )
RESOLVED (unanimously) that funding of £52,034.28 (S106 £52,034.28) to deliver the project be approved.
Project: Stoke Park Primary School: enhance the entrance and provide signage
Full proposed amount: £2,000
Members were informed that this project had been omitted from the list of projects invited to submit Stage 2 Full Proposals and therefore the Committee would be unable to agree funding at this meeting.
RESOLVED (unanimously) that officers be requested to investigate the possibility of internal funding to deliver this project.
Recommendation 6
RESOLVED (unanimously) that the request for use of £7,128.98 S106 allocation to complete the Romney Avenue zebra crossing scheme be approved (£7,128.98 :04/00721 / Former Hewlett Packard Site, Romney Avenue, Lockleaze;
Recommendation 7
RESOLVED (unanimously) that the request to amend the use of S106 allocation for Old Library play area be agreed as follows: from installation and maintenance of children’s play equipment in the grounds of the Old Library on Muller Road to:
(a) a large garden entrance, improving health and safety, visibility and accessibility;
(b) disabled access including ramps and improved paths and access to disabled toilet;
(c) Safe perimeter fencing;
(d) buggy and cycle storage and awning incorporated within the building extension to provide a covered outdoor recreational/ play area.
Recommendation 8
RESOLVED (unanimously) that the following undeveloped priority projects from Stage 1 be held over to the following year:
1. Sir John’s Lane Public Right of Way;
2. Radley Road - planting of street trees; It was noted that there were a number of services in the area making tree planting difficult but it may be possible in a different part of the road.
3. Coronation Avenue - planting 6 -12 street trees;
4. Bristol Community Trust - half the development costs and 10% of the build costs of a new Community Centre. It was noted that Bristol Community Trust was progressing work to find match funding
5. Reducing the wide grass verges in Lockleaze to create more on road parking. It was noted that there was ongoing work in Lawrence Weston to address a similar problem of car parking on grass verges and there may be more information about a solution in the future.
Recommendation 9
RESOLVED that the legal information concerning the Public Sector Equality duty of the Area Committee in reaching all its decisions be noted.
Supporting documents:
- AC 3 14th October 2019 Report, item 12. PDF 1 MB
- App 1 AC3 CIL, item 12. PDF 80 KB
- App 2 AC3 S106, item 12. PDF 18 KB
- AC3 14 October 2019 Report Update, item 12. PDF 762 KB