Agenda item

Community Resources Manager Update and Decision Report

The report recommends funding decisions on submitted proposals for CIL and S106 funding; decisions on previously-allocated sums of S106 and CIL which are either underspent or have not been drawn-down; a decision on a proposal to ‘pair wards’ within the AC area.

Minutes:

The Community Resources Manager presented this report. He explained that 6-monthly updates were previously published  in August 2021 and would be provided to Councillors in February 2022. The Community Development team are working to produce some more in depth videos about particular projects which would be provided to support the Committee publicise their work.

 

A number of Councillors expressed concern that no representative of transport was available at today’s meeting since a number of projects had not been completed as transport officers had originally indicated that they would be, such as at Inns Court. In some cases, it was noted that the schemes would not now be delivered until March 2022  and were approximately three or four years old.

 

The Community Resources Manager noted the importance of the accuracy of comments made in the report about when schemes would be delivered. He confirmed that Transport   officers had indicated that no new schemes would be commenced until Summer 2022 when it was anticipated all existing schemes would be completed and would need to ensure the February 2022 update reflected this.

It was also noted that this issue had been raised by other Area Committees. ACTION: Keith Houghton to advise Mark Sperduty to ensure Area Committee 6 Councillors are properly advised in the February 2022 update concerning the status of transport schemes

 

Filwood councillors noted that, in relation to the MUGA in Filwood Broadway area project, that was not invited to come forward with a Full Proposal, the notes in the report should read that ‘councillors seek alternative funding’, not ‘suggested following up alternative funding’

 

The Community Resources Manager drew attention to the following:

 

            At the end of October 2021 there was an overall sum of £567,278.84 available to   Area Committee 6, which breaks down as follows:

 

For General AC6 expenditure: £229,441.25

For Hengrove Neighbourhood Development Plan expenditure: £337,837

 

            The Section 106 (S106) available to the Area Committee totalled at the end of October 2021 £53,961.62 of uncommitted Section 106 agreement monies available for Area Committee 6 - of this sum £9,864.14 is for Transport-focused work; £24,097.48 is for Libraries and £9,864.14 remains for Parks and Green Spaces work

 

If the Committee approves all the requests for CIL funding at Item 6 a total of CIL would remain as follows:

 

For General AC6 expenditure: - £77,824.75

For Hengrove Neighbourhood Development Plan expenditure: £102,837.59

 

In discussion about the General AC6 CIL overcommitment it was noted that the Our Whitchurch and Hengrove Community Group had indicated that they were prepared to accept that the request for £30,000 for Project 13, the St Augustine’s Park Improvements Scheme is withdrawn from this year’s allocations on the basis that they would not be able to meet the commitment to provide these within a year. In addition that Project 7, Community Defibrillators would be funded from the Hengrove Neighbourood Development Plan CIL monies, not the General AC6 CIL monies.

 

The Committee agreed to the principle of overcommitment of funding where required on the understanding that the money could be recouped at a later date since the overcommitment was likely to be very small if the St Augustine’s Park scheme was not approved.

 

Unallocation of previously-approved CIL awards: Members agreed that £30,000 of allocated CIL should be unallocated from the  Stockwood Shops improvements Project (2019 award), as it could be delivered with High Streets funding which has become available since the award was approved;  and that CIL of £1,245 should be unallocated from the o Hengrove Park Bins Project as it was undeliverable.

 

The Committee then discussed each of the project proposals and agreed each of them as follows:

 

1.           Court Farm Road New MUGA (Multi-Use Games Area) That Parks need to get Housing Revenue approval for the work as they own the land - £70,000 approved

 

2.           Fortfield Green New Play Area - £103,000 – It was noted this was also HRA land that Parks need to get Housing Revenue approval for the work as they own the land. The committee supported the uplifting of the original funding request from the original £100,000 proposal to meet the required budget - £103,000 approved

 

3.           Millenium Green Play Improvements - The Committee noted the request from Parks to repay their budget  £12,850 to cover the cost of additional play equipment they had already installed from the previously requested amount of £60,000. However, the Committee refused this request as it would constitute retrospective funding.– £60,000 approved

 

4.           Whitchurch Library: Renew, Rejuvenate and Revitalise - £5,000 approved

 

5.           Fixx Bike Workshop - £15,840 approved

 

6.           Renewal of Roof at BS14 Youth Club - £25,300 approved

 

7.           Community Defibrillators - £9,950 approved

 

8.           Filwood It Room Equipment - £10,333.56 approved

 

9.           Sprint Community Transport - £20,000 approved

 

10.        Inns Court Green Space Improvements - £7,500 approved

 

11.        The Bridleway Parking Review - £10,000 approved. It was noted that Transport had indicated that it was unlikely that all £10,000 would be required

 

12.        Shortwood Road Traffic Calming - £50,000 approved

 

13.        St Augustine’s Park Improvements – Withdrawn and to be resubmitted to next year (as explained above)

 

14.        Stockwood Lane Pedestrian Improvements - £60,000 approved

 

15.        Flooring and Fencing at the Grove - £6,827.51 approved

 

16.        Wells Road Parking Review - £25,000 approved. It was noted that the strategic scheme may result in this project being undeliverable.

 

17.        Dundry and Hartcliffe Wildlife Conservation - £8,800 approved

 

18.        Hartcliffe Club for Young People Grounds - £10,000 approved

 

19.        Cottle Road Park Play Improvements - £15,000 approved

 

20.        Stockwood Growing Together – It was noted that, whilst only £1,815 had been requested, the total budget for the project amounted to £2,715 - £2,715 approved

 

The Committee also agreed to retrospectively approve £5,000 CIL funding for drop kerbs in respect of the Walsh Avenue/Fortfield Road scheme. It was noted that this had not been clearly  approved for allocation in the minutes of the former Hengrove Stockwood Neighbourhood Partnership.

 

Councillor Richard Eddy moved, seconded by Councillor Chris Jackson and following a vote it was:

 

RESOLVED (unanimously) that the Committee:

 

i.            noted the proposed update of progress on previously approved projects

ii.           noted the CIL and S106 monies available as of the 20th September 2021

iii.          noted the Public Sector Equality Duty in decision making

iv.          agreed the allocation to specific projects from the CIL fund as set out in the table below

v.           agreed to unallocated the £30,000 undrawn-down CIL from the Stockwood Shops Improvement Project and the £1,245 undrawn CIL from the Hengrove Park Bins Project

vi.          retrospectively agreed £5,000 CIL funding for drop kerbs in respect of the Walsh Avenue/Fortfield Road scheme

 

Project Name                Full Proposal £ Requested       CIL Awarded   

 

MUGA                              £70,000                                          £70,000 from Hengrove NDP CIL

                            

Fortfield Green NPA    £100,000                                        £103,000 from Hengrove NDP CIL                     

MG Play Imp.                 £60,000                                          £60,000, from Hengrove NDP CIL                     

Whitchurch Library      £5,000                                            £5,000 from Hengrove NDP CIL                     

Fixx Bike Workshop     £15,840                                          £15,840                          

 

Roof Renewal                £25,360                                          £25,300                          

 

Community Defibs       £9,950                                            £9,950 from Hengrove NDP CIL                     

 Filwood IT Equipt.       £10,500                                          £10,333.56                    

 

Sprint CT                         £40,000                                          £20,000                          

 

Inns Court Improvs      £7,500                                           £7,500

             

Bridleway Pkg Review£10,000                                          £10,000            

             

Shortwood Rd TC         £50,000                                          £50,000

                            

St Aug Park Improvs    £30,000             Withdrawn for 2022/23 Financial Year

 

Stockwood Lane PIs     £40,000                                          £60,000

                            

Grove – F and F             £7,000                                           £6,827.51

                            

Wells Rd Pkg Review   £20,000                                          £25,000

                           

D and H WC                   £8,800                                            £8,800

             

HC YP Grounds              £10,000                                          £10,000

                            

Cottle Road PPI             £15,000                                          £15,000

                            

Stockwood GT               £4,000                                            £2,715               

Supporting documents: