Issue - decisions

The Cabinet

·      Noted the strategic decision to migrate to cloud services for relevant council systems and the benefits associated with this including the avoidance of significant hardware refresh costs and the opportunities re ongoing revenue cost savings, future flexibility and efficiency for BCC.

•   Noted the critical timescales and hard deadlines for the move to cloud including the end of the council’s current hosting arrangements in November 2018.

•   Agreed to commit to spend no more than £1.055m in capital, over the next two years with £457k in 2017/18 and £598k in 2018/19 from existing capital funding that decommissions current hosting arrangements and transfer servers into the Cloud. (Until final design and procurement activity, all identified costs are best estimate.)

•   Agreed to enter into new contracts at an annual recurring cost of £1,445m for cloud services. This will allow implementation of the preferred solution based on the outline business case.

• Agreed to extend existing, or implement new, contracts for:

-Disaster Recovery & Back up,

- Hardware Maintenance

for current data centre arrangements to ensure continuity of services during transition to cloud period. Exact value of these contracts will be subject to final design, but expected value in the order of £500k.

• Provided delegated approval of procurement activities and final spend to IT Service Director in consultation with Portfolio Holder.