Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions published

13/05/2022 - Lockleaze Estate Regeneration & Housing Delivery - Muller Road Phase 1 Contractor appointment ref: 1373    Recommendations Approved

Authorisation was given by Cabinet in 2018 and 2019 to the Executive Director to draw down and spend funding to deliver the sustainable transport improvements and other infrastructure required to enable housing delivery in Lockleaze. This contract is for the design and delivery of traffic mitigation measures for new affordable housing being constructed in Lockleaze. The appointed contractor will undertake construction works in relation to this which will commence in July 2022 and is planned to finish by 31 March 2023.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 18/05/2022

Effective from: 13/05/2022

Decision:

Appointment of ETM, to carry out the construction works for phase 1 of Muller Road Phase 1.

Lead officer: Louise Baker


13/05/2022 - East Bristol Liveable Neighbourhoods – Outline Business Case development ref: 1372    Recommendations Approved

The costs associated with the development of the pilot Liveable Neighbourhood project have increased and additional funding has been awarded by the funding body, WECA.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 16/05/2022

Effective from: 13/05/2022

Decision:

The decision has been made to accept an additional £278k, following a successful change request to the West of England Combined Authority. This funding will be used to develop the Outline Business Case and community engagement.

Lead officer: Louise Baker


11/05/2022 - Integrated Community Equipment Services (ICES) Contract Extension ref: 1371    Recommendations Approved

This decision relates to the re- procurement of the Integrated Community Equipment Services (ICES) contract, in partnership with NHS Bristol North Somerset

Decision Maker: Director: Adult Social Care

Decision published: 16/05/2022

Effective from: 11/05/2022

Decision:

To extend the existing Integrated Community Equipment Services (ICES) contract for 3 months until 30 June 2022 to accommodate the lead in to the new contract, following the re-evaluation process in respect of the tendering exercise pending a decision at Cabinet.

Lead officer: Lucia Dorrington


12/05/2022 - Project Leadership – Project 1000 ref: 1370    Recommendations Approved

Experienced leadership capacity is required to ensure successful delivery of Project 1000. The council needs to procure this resource as there is no existing internal capacity. Arcadis have been already procured to meet this type of need and facilitate high pace of delivery.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 12/05/2022

Effective from: 12/05/2022

Decision:

The decision is to commission the Strategic Partner (Arcadis) to support the acceleration and strategic direction of the Project 1000 housing programme by arrangement of a consultant Programme Director and Programme Managers.

Lead officer: Louise Baker


10/05/2022 - P12 Finance Exception Report ref: 1368    Information Only

Decision Maker: Cabinet

Made at meeting: 10/05/2022 - Cabinet

Decision published: 10/05/2022

Effective from: 10/05/2022

Decision:

That Cabinet

1.    Noted the Discretionary Fund Policy (Council Tax Energy Rebate) which will support energy bill payers in Bands E-H who are in need, as well as those living in Bands A-D who are not eligible for the Council Tax Rebate scheme.

2.    Noted that in line with the previously approved delegations the budget will be amended by £27.202m for the mandatory scheme and by £961,200 for the discretionary scheme.

3.    Noted the allocations of Business Support Grants that have been received over the past year and payments of these to businesses.

4.    Noted the summary of expenditure on Business Improvement Districts (BID’s) from April 2021 to March 2022.

 


10/05/2022 - Procurement of Laboratory Analysis on Behalf of HM Senior Coroner for Avon ref: 1363    Recommendations Approved

To seek approval to procure and award a contract for the laboratory analysis of whole organs, tissue and fluid samples for toxicology, histology, neuropathology, virology and microbiology on behalf of HM Senior Coroner for Avon.

Decision Maker: Cabinet

Made at meeting: 10/05/2022 - Cabinet

Decision published: 10/05/2022

Effective from: 18/05/2022

Decision:

That Cabinet:

  1. Authorised the Director: Legal and Democratic Services, in consultation with the Cabinet Member for City Economy, Finance and Performance to take all steps required to procure and award the contract(s) (including any individual contracts over £500k) necessary for the implementation of specialist laboratory analysis services as outlined in the report for 3+1+1 years at a cost of up to £1.6m in-line with the procurement routes and maximum budget envelopes outlined in the report, noting the associated Legal commentary.

 

Lead officer: Yvonne Dawes


10/05/2022 - Electricity Contract Procurement and Renewals ref: 1366    Information Only

To note an urgent officer key decision taken by the Executive Director Growth and Regeneration on 31 March 2022 in relation to electricity contract procurement and renewals.

Decision Maker: Cabinet

Made at meeting: 10/05/2022 - Cabinet

Decision published: 10/05/2022

Effective from: 10/05/2022

Decision:

1. Noted the urgent key decision taken by the Executive Director Growth and Regeneration on 31 March 2022 to:

a) procure an 18-month flexible electricity contract via a compliant public sector framework (LASER) covering streetlights and supplies to smaller buildings (called “non-half-hourly”) at a cost of £12m and

b) extend the half hourly buildings contract to cover the transition to new arrangement by two months at a cost of £1.5m.

2. Noted that the Energy Service will tender for Sleeving for the council’s larger buildings, in line with previously delegated authority given by Cabinet in February 2021.

 

Lead officer: Steve Ransom


10/05/2022 - Introducing Drug Safety Testing in Bristol ref: 1359    Recommendations Approved

To seek approval for introducing a new drug safety checking service.

Decision Maker: Cabinet

Made at meeting: 10/05/2022 - Cabinet

Decision published: 10/05/2022

Effective from: 18/05/2022

Decision:

That Cabinet:

  1. Authorised the Executive Director, People in consultation with the Cabinet Member for Public Health and Communities to procure and award a contract to deliver a Drug Safety Checking facility in Bristol for 12 months at a cost of £40000 funded from the Public Health grant.

 

Lead officer: Leonie Roberts


10/05/2022 - Conferencing, Events and Catering contract for Museum Sites ref: 1362    Recommendations Approved

To seek approval for a 12 month extension of the current Catering and Events contract and procuring and awarding a new Bristol Museums Events & Catering contract for Oct 2023 – Sept 2028.

Decision Maker: Cabinet

Made at meeting: 10/05/2022 - Cabinet

Decision published: 10/05/2022

Effective from: 18/05/2022

Decision:

That Cabinet:

  1. Authorised the Executive Director for Growth & Regeneration in consultation with the Deputy Mayor – Finance, Governance and Performance to extend the Restaurant Associates Bristol Museums Events & Catering contract for a period of 12 months from October 2022 to September 2023.
  2. Authorised the Executive Director for Growth & Regeneration in consultation with the Deputy Mayor – Finance, Governance and Performance to take all steps required to procure and award the Events & Conferencing Contract for October 2023 – September 2028 with a value of circa £3m (including any individual contracts over £500k) in-line with the procurement routes outlined in the report and the associated legal commentary.

 

Lead officer: John Smith


10/05/2022 - Extension of externally procured IT services contract for The Bottle Yard Studios ref: 1365    Recommendations Approved

To seek approval to extend provision of the IT Services contract for The Bottle Yard Studios with Bristol IT Company Ltd for a period of 12 months (‘Year 4’) between July 2022 and June 2023 and commencement of the procurement process for the Provision of IT Services contract for July 2023 – June 2031.

 

Decision Maker: Cabinet

Made at meeting: 10/05/2022 - Cabinet

Decision published: 10/05/2022

Effective from: 18/05/2022

Decision:

That Cabinet:

  1. Authorised the Executive Director for Growth & Regeneration in consultation with the Deputy Mayor – Finance, Governance and Performance to extend the Provision of IT Services contract with Bristol IT Company Ltd for a period of 12 months from July 2022 - June 2023 at a cost of £163k + VAT with a change of scope to provide services for both the main site and the expansion site at Hawkfield Business Park.
  2. Authorised the Executive Director for Growth & Regeneration in consultation with the Deputy Mayor -Finance, Governance and Performance to take all steps required to procure and award the TBYS Provision of IT Services contract (including any individual contracts over £500k) from July 2023 with a contract term of 5+2+1 years at a cost of up to £1.4m in-line with the procurement routes and maximum budget envelope outlined in the report.

 

Lead officer: John Smith


10/05/2022 - Book Supply Contract ref: 1360    Recommendations Approved

To approve the procurement of a new book supply contract for 3 years with possible extensions of two 12 month periods.

Decision Maker: Cabinet

Made at meeting: 10/05/2022 - Cabinet

Decision published: 10/05/2022

Effective from: 18/05/2022

Decision:

That Cabinet:

  1. Authorised the Executive Director of Growth and Regeneration in consultation with Cabinet Member Public Health and Communities to take all steps required to procure and award a new book supply contract (including individual contracts above £500k) from October 2022 for 3 years +1+1 at a total cost of up to £2,100,000.
  2. Authorised the Executive Director of Growth and Regeneration in consultation with Cabinet Member Public Health and Communities to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in the report.

 

Wards affected: (All Wards);

Lead officer: Kate Murray


10/05/2022 - Recommissioning of BNSSG Contract for Provision of Sexual Health Services ref: 1358    Recommendations Approved

To seek approval and authority to recommission the BNSSG Contract for the Provision of Sexual health Services.

 

Decision Maker: Cabinet

Made at meeting: 10/05/2022 - Cabinet

Decision published: 10/05/2022

Effective from: 18/05/2022

Decision:

That Cabinet:

  1. Approved the proposed approach to reprocurement of sexual health services for Bristol, North Somerset and South Gloucestershire, with Bristol City Council as lead commissioner.
  2. Authorised the Executive Director for People, in consultation with the Cabinet Member with responsibility for Public Health and Communities to procure and award the contract(s) (including any over £500k) necessary for the implementation of BNSSG Sexual Health Services from 1st April 2024, noting the associated Legal commentary.
  3. Authorised the Executive Director for People, in consultation with the Cabinet Member with responsibility for Public Health and Communities City to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded as outlined in this report.
  4. Authorised the Executive Director, People in consultation with the Section 151 Officer and Deputy Mayor with responsibility for Public Health and Communities to agree with the provider and commissioning partners the duration of the new contract, budget envelope and financial contributions in relation to the contract(s) to reflect Bristol’s contribution, noting the budget envelope for the new service will be determined based upon an assessment of need and associated costs and affordability of meeting this need.
  5. Authorised the Head of Strategic Procurement & Supplier Relations to approve appropriate procurement routes to market where these were not yet fully defined in the report, or if changes to procurement routes were subsequently required.
  6. Noted that a report would be brought back to Cabinet to note the outcome of recommendation 4.

 

Lead officer: Joanna Copping


10/05/2022 - Q4 Corporate Risk Management Report 2021/22 ref: 1367    Information Only

Decision Maker: Cabinet

Made at meeting: 10/05/2022 - Cabinet

Decision published: 10/05/2022

Effective from: 10/05/2022

Decision:

  1. Noted the current strategic risks and mitigating actions being taken to reduce to within tolerance.

 

Wards affected: (All Wards);

Lead officer: Denise Murray


10/05/2022 - Bristol Beacon Phase 3 - Project Management Office (PMO) Support ref: 1356    Recommendations Approved

As set out in the 9 March 2021 cabinet report 'Bristol Beacon Phase 2' the Bristol Beacon Transformation project has faced significant challenges due to unforeseen issues with the building structure and Covid-19. In order to secure completion of the project, Cabinet approved an increase in budget from £52.9m to £106.9m in March 2021. The project requires a high quality, robust and rigorous approach to project and contract management. This will be delivered under management of the Senior Responsible Officer (SRO) by a Project Management Office (PMO) to coordinate and manage all project actions including contract management, supply chain management, stakeholder management and monitoring and reporting functions.
The resource requirements have been clearly set out by the Project Director and Head of Capital Projects. Arcadis the Council’s Strategic Partner have provided a public procurement regulations compliant proposal to provide these services that is acceptable to cost, quality and time requirements. This decision will secure an extension of the professional services needed to manage the project after the Cabinet decision to practical completion.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 10/05/2022

Effective from: 10/05/2022

Decision:

Approval of the final phase of the Strategic Partner ‘Arcadis’ to resource the PMO under management of the Senior Responsible Officer to lead, manage and coordinate the Bristol Beacon final Phase Transformation in accordance with the delegated authority in the Cabinet decision in March 2021

Lead officer: Louise Baker


10/05/2022 - Household Support Fund 2022 (Easter holidays free school meals vouchers) ref: 1369    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 10/05/2022 - Cabinet

Decision published: 10/05/2022

Effective from: 18/05/2022

Decision:

To note an urgent key decision taken on 29 March 2022 to spend £660k, in respect of Free School Meals food vouchers for Easter school holidays, in advance of the extended allocation of the Department for Work and Pensions (DWP) £4m Hardship Support Fund.

 

Lead officer: Matthew Kendall


10/05/2022 - Gaol Ferry Footbridge ref: 1361    Recommendations Approved

To note the proposed commencement date and the estimated duration of bridge closure to undertake works to Gaol Ferry bridge and seek approval to procure and award the contracts necessary for the refurbishment of Goal Ferry Bridge.

Decision Maker: Cabinet

Made at meeting: 10/05/2022 - Cabinet

Decision published: 10/05/2022

Effective from: 18/05/2022

Decision:

That Cabinet:

  1. Approved the full closure of Gaol Ferry Footbridge to undertake structural and safety works from June 2022 and the associated mitigation and measures as outlined in the report.
  2. Authorised the Executive Director, Growth and Regeneration in consultation with the Cabinet Member for Transport to take all steps necessary to procure and award contracts (including any over £500K), up to the cost of £1.0 million on the refurbishment of Gaol Ferry Footbridge subject to confirmation of funding as outlined in the report.

 

Lead officer: Shaun Taylor


10/05/2022 - Adult Social Care In-house Rehabilitation Centres Review ref: 1357    Recommendations Approved

To seek approval for the provision of bed-based rehabilitation services in the south of Bristol to be provided by Sirona Care and health at South Bristol Community Hospital, and closure of Bristol City Council’s South Bristol Rehab Centre (SBRC).

Decision Maker: Cabinet

Made at meeting: 10/05/2022 - Cabinet

Decision published: 10/05/2022

Effective from: 18/05/2022

Decision:

That Cabinet:

  1. Approved the closure of the South Bristol Rehab Centre;
  2. Authorised the Executive Director: People, in conjunction with the Cabinet Member for Adult Social Care and Integrated Care System, to take all steps required to implement the closure.

 

Lead officer: Jayne Clifford


10/05/2022 - Proposed Compulsory Purchase of 16 Branwhite Close and the Gainsborough Public House, Lockleaze ref: 1364    Recommendations Approved

To seek an updated approval following Cabinet approval on 3 September 2019 for Bristol City Council to compulsory purchase the Gainsborough Public House site in Lockleaze and 16 Branwhite Close should negotiated acquisition fail.

Decision Maker: Cabinet

Made at meeting: 10/05/2022 - Cabinet

Decision published: 10/05/2022

Effective from: 18/05/2022

Decision:

That Cabinet:

1.         Noted the regeneration plans for Lockleaze and the efforts made to acquire by agreement the Gainsborough Public House and 16 Branwhite Close sites.

2.         Authorised the Executive Director Growth and Regeneration in consultation with the Deputy Mayor for Finance Governance and performance, in the event that it does not prove possible to acquire the Gainsborough Public House and 16 Branwhite Close (the properties) by negotiated agreement, to:

i.   make and progress CPO’s under s226(1)(a) of the Town and Country Planning Act 1990 for the properties – shown edged red on the plan attached at Appendix A; and

ii. take all steps necessary to progress the CPO’s and to secure their confirmation to include defending any objections at a public inquiry.

3.    Noted the Director of Legal Democratic Service will where relevant negotiate and settle the payment of compensation within the approved budget envelope to secure the acquisition of the properties for comprehensive redevelopment of the Branwhite Development Site.

 

Wards affected: Lockleaze;

Lead officer: Elaine Olphert


03/05/2022 - One year contract for embedding ABCD approach for healthy weight – Direct Award Request ref: 1355    Recommendations Approved

The Government OHID (Office of Health Improvement

Decision Maker: Director: Communities & Public Health

Decision published: 05/05/2022

Effective from: 03/05/2022

Decision:

To offer a direct award to Bee Zee Bodies for 12 months, giving a further year to embed an asset-based community development approach to healthy weight.

Lead officer: Grace Davies


29/04/2022 - Refurbishment of Roegate House ref: 1354    Recommendations Approved

To ensure Council flats are safe, secure

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 04/05/2022

Effective from: 29/04/2022

Decision:

To award a contract to the successful tenderer to carry out a refurbishment of the block at Roegate House. Approval to award replacement of windows, balcony surfaces and balustrading with general repairs and decorations. The Council has run a compliant tender process under an existing Council framework.

Lead officer: Louise Baker


29/04/2022 - Fire Safety Compartmentation Works at Easton Low Rise phase 1 (Package K) ref: 1353    Recommendations Approved

These bespoke works are required to ensure that Council housing flats comply with the Regulatory Reform (Fire Safety) Order (FSO).

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 04/05/2022

Effective from: 29/04/2022

Decision:

Approval to award remedial fire safety works to communal ducts and flats with associated asbestos removal

Lead officer: Louise Baker


03/05/2022 - Centre of Excellence New Electric Vehicles ref: 1352    Recommendations Approved

As this is a direct award OED guidance states, decisions over £250k need to be approved by an Executive Director.

Decision Maker: Chief Executive

Decision published: 04/05/2022

Effective from: 03/05/2022

Decision:

Fleet Services are seeking to award to Marshall Toyota a contract to provide 15 new electric vehicles, for the Centre of Excellence grant funded project.
This purchase is being undertaken in accordance with HCC and TPPL Vehicle Purchase Framework HCC1811097.
A Procurement Officer has been appointed to this project and the process being followed by Fleet Services has been approved by the Procurement Team.

Lead officer: Nick Gingell


21/04/2022 - Centre of Excellence ref: 1351    Recommendations Approved

As this is a direct award OED guidance states, decisions between £100k and £249k need to be approved by a Director.

Decision Maker: Director: Workforce and Change

Decision published: 04/05/2022

Effective from: 21/04/2022

Decision:

Fleet Services are seeking to direct award its requirement for 2 x Hackney Taxi’s to LEVC on the
TPPL Framework.
This purchase is being undertaken in accordance with Commercial Services Kent Limited (CSKL) and TPPL Vehicle Purchase Framework TPPLCSKL02.
A Procurement Officer has been appointed to this project and the process being followed by Fleet Services has been approved by the Procurement Team.

Lead officer: Nick Gingell


29/04/2022 - Award of interim grant agreements to the three flexible floating support services ref: 1350    Recommendations Approved

To approve the award of the grants with variation and extension clauses until the new tendered service is established.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 03/05/2022

Effective from: 29/04/2022

Decision:

A report was approved by Cabinet on the 5 April 2022 for the plans for the provision of services relating to the Rough Sleeping Initiative (RSI) and Commissioning services from 2022 to 2025.
Recommendation 3 on the report requested that Cabinet, ‘Authorise the Executive Director, Growth and Regeneration to award interim grant agreements to the three flexible floating support services until 31st December 2022 up to the value of £576,442.50’. 2022-23 is a transition year, as we are seeking to extend current contracts and grant agreements until tender processes have been undertaken and new contracts are in place for funded services in the programme.
We currently know what the RSI funding is for Quarter 1 is, but are waiting to find out what the RSI award will be form July 1st 2022 until March 2025. We will not formally know until after the May local elections to avoid pre-election publicity. To give assurance to funded organisations and provide service continuity for clients we need to put in place grant agreements with funded organisations for Quarter 1 with the option to vary and extend these grant funding arrangements from July 1st to 31st December until a new Higher Floating Support Service can be tendered and awarded.

Lead officer: Louise Baker


29/04/2022 - Settlement of outstanding claim from Alun Griffith’s Ltd, for metrobus North Fringe Hengrove Package project ref: 1349    Recommendations Approved

To settle the outstanding claim with contractor Alun Griffiths Ltd for the North Fringe to Hengrove Package project. Budget to cover this decision was approved at Cabinet 3 March 2022, item 15 refers.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 03/05/2022

Effective from: 29/04/2022

Decision:

To approve settlement payments up to a maximum of £390k, for Bristol City Council’s (BCC) share, in settling the outstanding Alun Griffiths Ltd claim for the North Fringe Hengrove Package project. South Gloucestershire Council (SGC) are the lead authority for the project and have led all contract negotiations.

Lead officer: Louise Baker


25/04/2022 - Hannah More Primary School ref: 1348    Recommendations Approved

The construction of a one room extension at the school will enable the provision of creche facilities, community engagement space and additional teaching space when needed. The investment will preserve space within the exiting school buildings for future flexible use to provide SEND provision. There are significant benefits to the school’s ability to deliver school places in the community by enabling creche facilities and better community engagement

Decision Maker: Director: Education and Skills

Decision published: 03/05/2022

Effective from: 25/04/2022

Decision:

To allocate £200k Basic Need Capital Grant to Hannah More Primary School to construct a one room extension at the school.

Lead officer: James Anderson