Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions published

03/10/2021 - Grant Funding Agreement: Brownfield Land Release Fund, One Public Estate ref: 1157    Recommendations Approved

To accept the grant to facilitate the progress of a site known as Tenants Hall, Barton Hill

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 13/10/2021

Effective from: 03/10/2021

Decision:

The Brownfield Land Release fund was a new grant funding stream issued by One Public Estate on the 27 April 2021.
Local authorities were asked to make bids by 2 June 2021 for funding to address site viability issues relating to abnormal costs and to address market failure. A site was chosen as a suitable candidate that met the conditions of the funding.
Bristol City Council’s bid was successful and an award of £ 199,521 was offered 16 September 2021.
The decision is to accept the grant.

Lead officer: Louise Baker


13/10/2021 - Temple Island – Strategic Partner - August to November 2021 ref: 1158    Recommendations Approved

BCC have competitively tendered rates with the Strategic Partner and have secured the resource needed from the Partnership.
Call off from professional services contract with Strategic Partner (Arcadis working with Arup and Mott MacDonald) towards Temple Island Enabling Works.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 13/10/2021

Effective from: 13/10/2021

Decision:

Temple Island enabling works project is a 5-year programme of design and construction for a series of enabling works, to facilitate development of the Temple Island site.
In October 2020 Cabinet authorised the Executive Director for Growth and Regeneration, in consultation with the Mayor, the S.151 Officer, and Director of Legal Services to use up to £32m of repurposed EDF funding towards the enabling works.
This decision utilises £420,000 of the £32m funding allocation to procure the Council’s Strategic Capital Partnership for a period of 4 months to provide project management, cost management and design services to maintain progress.

Lead officer: Louise Baker


06/10/2021 - Children’s Complex Care Pooled budget pilot (12 months) ref: 1156    Recommendations Approved

To create a pooled fund which will enable joint resource decisions for children with complex needs who would otherwise need an out of area residential placement or a Tier 4 hospital placements. The funding is aimed at keeping children with their families and maintaining their networks and services locally
which will deliver improved outcomes for them across health, education and social care. The pilot has been worked up over the course of 18 months through an Executive Group across
Bristol, North Somerset, South Gloucester and the Clinical Commissioning Group.

Decision Maker: Director: Children, Families & Safer Services

Decision published: 13/10/2021

Effective from: 06/10/2021

Decision:

To transfer £480,000 into a pooled section 10 budget held and managed by South Gloucester County Council which will be increased by the same contribution from the Clinical Commissioning Group. (CCG)

Lead officer: Gail Rogers


23/09/2021 - Procuring Youth Offending Team (YOT) Reparations and Unpaid Work service ref: 1155    Recommendations Approved

Bristol City Council has a statutory duty to provide opportunities for reparation and unpaid work (UPW) activities for children subject to court orders,
The Council does not have the ability to provide these opportunities in-house and therefore needs to commission a provider.
The decision on initial term length is to allow for potential closer alignment with Targeted Youth Services when those contracts end in May 2023.

Decision Maker: Director: Children, Families & Safer Services

Decision published: 11/10/2021

Effective from: 23/09/2021

Decision:

To procure a service to facilitate reparation and unpaid work (UPW) activities for children subject to court orders for an initial term of 14 months (1 April 2022 – 31 May 2023), with an optional one-year extension.

Lead officer: Gail Rogers


30/09/2021 - To grant fund six Bristol secondary schools to deliver Education Inclusion Workers funded through Home office violence funding agreement ref: 1139    Recommendations Approved

Bristol is part of an Avon and Somerset-wide Violence Reduction Unit aiming to reduce serious violence and criminal exploitation of young people. Research tells us that educational disruption is one of the most significant predictors of serious violence. Bristol City Council’s violence reduction partnership team Safer Options, have received a grant from the Avon and Somerset Office of the Police and Crime Commissioner who received this funding from the Home Office. The terms of the grant requires 6 education inclusion and youth justice prevention workers to be recruited to work with 130 children across the city at risk of exclusion and concurrent vulnerability to exploitation and violence between October 2021 and March 2022. This decision will enable us to fulfil our aspiration to reduce exclusion and contribute to the reduction in serious violence and child criminal exploitation as set out in the Safer Options plan.

Decision Maker: Director: Children, Families & Safer Services

Decision published: 06/10/2021

Effective from: 30/09/2021

Decision:

To grant fund the money to six separate schools, two in each of the three areas of the city, who will recruit and host the workers to deliver to the needs of their different communities.
Six separate grant agreements of £24,059.90 per school to City Academy; Bristol Brunel Academy; Merchants Academy; Bridge Learning Campus; Oasis Brightstowe; Blaise High School.

Lead officer: Becky Lewis


05/10/2021 - Temple Quarter Update ref: 1140    Recommendations Approved

To seek approval to submit a bid, secure, draw down and spend project funding from WECA to progress priority project workstreams of the Temple Quarter Regeneration Programme, including strategic land acquisition.

Cabinet to also receive an update on Mead Street character area, communication and engagement strategy and Temple Island enabling works.

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 15/10/2021

Decision:

Cabinet:

  1. Authorised the Executive Director of Growth and Regeneration, in consultation with the Mayor, Deputy Mayor, Finance Governance and Performance, the S.151 Officer, and Director of Legal Services to submit a bid, secure, draw down and spend up to £7.853m of WECA funding to progress priority projects, including the Southern Gateway and Northern Entrance projects and strategic land acquisitions in accordance with WECA approvals.
  2. Authorised the Executive Director of Growth and Regeneration, in consultation with the Mayor, Deputy Mayor, Finance Governance and Performance, the S.151 Officer, and Director of Legal Services to submit bids for, and negotiate the acquisition of strategic sites and premises in Temple Quarter and St Philips Marsh in accordance with any WECA approved funding currently estimated at between £20-30m.
  3. Authorised the Executive Director of Growth and Regeneration, in consultation with the Mayor, Deputy Mayor-Finance Governance and Performance, the S.151 Officer, and Director of Legal Services to accept and spend the grant secured from WECA of up to £32m including procuring and awarding all contracts (including any over £500k) required to undertake and complete the Temple Island enabling works.
  4. Noted and endorses the position regarding the proposed engagement in relation to the Draft Temple Quarter and St Philip’s Marsh Development Framework and the preparation of a Development Brief for Mead Street.
  5. Authorised the Executive Director of Growth and Regeneration to progress to commission a City-Wide Employment Land Strategy to support businesses impacted by regeneration in the City in accordance with procurement rules.
  6. Authorised the Executive Director for Growth and Regeneration, in consultation with the Mayor to implement proposals for detailed engagement and consultation for the Temple Quarter Development Framework as set out in the report.
  7. Noted the position regarding progress with agreeing the final schedule of Enabling Works at Temple Island and progress with implementation of these works.

 

Wards affected: Central; Lawrence Hill; Southville; Windmill Hill;

Lead officer: Abigail Stratford


05/10/2021 - Language Services corporate contract ref: 1150    Recommendations Approved

To seek approval to implement a corporate contract for language services (including translation, interpreting and British Sign Language).

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 15/10/2021

Decision:

Cabinet:

  1. Approved the establishment of central Translation and Interpreting Service contract for 5 years at a cost of up to £1.5m.
  2. Authorised the Executive Director: Resources in consultation with Cabinet Member Deputy Mayor – Finance, Governance and Performance to take all steps required for the implementation of the service, in line with the procurement routes and maximum budget enveloped outlined in this report.

 

Wards affected: (All Wards);

Lead officer: Rizwan Tariq


05/10/2021 - Covid Marshals extension ref: 1148    Recommendations Approved

To seek approval to fund Covid marshals until March 2022.

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 15/10/2021

Decision:

Cabinet:

1.      Approved the direct award contract to Red Snapper Group until 31 March 2022 at an additional cost of £304,000, which would take the total contract value including the extension to £803,000.

2.      Authorised the Executive Director for People in consultation with the Cabinet Member and Deputy Mayor - Communities, Equalities and Public Health to take all steps required to direct award the contract in line with the procurement routes and maximum budget envelopes outlined in this report noting the associated Procurement and Legal commentaries.

Wards affected: (All Wards);

Lead officer: Kurt James


05/10/2021 - Modern Slavery Transparency Statement ref: 1147    Recommendations Approved

To seek Cabinet approval for the the Modern Slavery Transparency Statement.

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 15/10/2021

Decision:

Cabinet

1)      Approved the Bristol City Council Modern Slavery Transparency Statement 2021/2022.

2)      Noted the Statement will be reviewed on an annual basis and will be published.

3)      Noted the Statement will be taken to Full Council for information.

4)      Endorsed the adoption of Crown Commercial Services' Modern Slavery Assessment Tool as the preferred method of evaluating any risks in the Councils’ supply chain as outlined in this report.

 

Wards affected: (All Wards);

Lead officer: Clare Sims


05/10/2021 - Heat Network Expansion - Bedminster & Temple update ref: 1141    Recommendations Approved

To update Cabinet on progress of the Heat Networks in Bedminster and Temple and seek approval to accept and spend grant awards from government.

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 15/10/2021

Decision:

Cabinet

  1. Noted the HNIP offer of £1.8m for the Temple scheme
  2. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste, the Cabinet Member for Finance, Governance and Performance and the s151 Officer, to accept and spend the HNIP grant of £1.35m in respect of the Bedminster scheme (including approval of grant conditions).
  3. Approved the allocation of a further £0.76m borrowing (to add to the £4.9m approved in March 2020) for the next phases of the Bristol heat networks (namely Bedminster).
  4. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste, the Cabinet Member for Finance, Governance and Performance and the s151 Officer, to accept and spend the HNIP loan of £3.27m as a replacement for allocated Public Works Loan Board (PWLB) funding as an alternative funding mechanism only if this provided more beneficial terms than using PWLB.
  5. Authorised the Executive Director for Growth and Regeneration to:
    1. Enter contractual arrangements with Wessex Water (Bedminster network) and subject to these, progress the sewer heat or alternative air or ground source heat pump energy centre solution
    2. Enter into connection agreements and supply agreements, if required, prior to transfer of the network to Bristol Heat Networks Ltd or City Leap
    3. Apply for the appropriate permissions and licences as required to progress the next phase of the heat networks (including Energy Centre planning permissions)
  6. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste, to procure and enter contracts for delivery of all goods, works and services (including associated operation and maintenance contracts) as required to deliver the work to the value of £11.64m as outlined in the report.
  7. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste, the Cabinet Member for Finance, Governance and Performance and the s151 Officer, to apply for any further related funding that maybe above the key decision threshold but is in line with the development of these networks, for example the Public Sector Decarbonisation Scheme and the Green Heat Networks Fund.

 

Wards affected: Bedminster; Lawrence Hill; Southville;

Lead officer: Paul Barker


05/10/2021 - Bristol Channel Panel - Annual Assurance Statement ref: 1153    Information Only

To update Cabinet on compliance with the Channel Panel Assurance statement (following revised Home Office guidance).

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 05/10/2021

Decision:

Cabinet:

1. Noted the report which outlines our current Channel Panel Assurance Statement which was submitted to the Home Office in April 2021.

 

Wards affected: (All Wards);

Lead officer: Clare Sims


05/10/2021 - Bus Deal - Strategic Corridors update ref: 1142    Recommendations Approved

To seek Cabinet approval for the funding of the development, and submission to WECA, of Business cases for projects in strategic corridor programme.

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 15/10/2021

Decision:

Cabinet:

  1. Approved the Strategic Corridors Programme.
  2. Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member Transport, to take all steps required to accept and spend the WECA funding to develop Business Cases for the Strategic Corridors Programme, including procuring and awarding appropriate contracts, to an expenditure limit of £3.5m.

 

Wards affected: (All Wards);

Lead officer: Pete Woodhouse


05/10/2021 - Extension of the Home Improvement Agency Contract ref: 1145    Recommendations Approved

To seek approval for the extension of the Home Improvement Agency contract.

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 15/10/2021

Decision:

Cabinet:

  1. Authorised the Executive Director of Adult Social Care in consultation with the Cabinet Member Adult Social Care to invoke the extension of the Home Improvement Agency contract for 2 years until 31/03/2024 at a cost of up to £887,419 per year.

 

Wards affected: (All Wards);

Lead officer: Helen Pitches


05/10/2021 - Quarterly Performance Progress Report (Q1 - 2021/22) ref: 1154    Information Only

To update cabinet on the progress made against Key Performance Indicators (KPIs).

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 05/10/2021

Decision:

Cabinet noted the report and measures underway to improve future performance.

 

Wards affected: (All Wards);

Lead officer: Guy Collings


05/10/2021 - 2021/22 Period 5 Finance Report ref: 1152    Recommendations Approved

To provide update to Cabinet for period 5.

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 15/10/2021

Decision:

Cabinet approved:

  1. Delegation to the Director - Economy of Place to submit a £1.1m bid to the Museum Estate and Development Fund as noted in Section 6 of Appendix A, subject to a report being brought to Cabinet for approval to accept and spend any funding awarded.
  2. Acceptance and inclusion in the 21/22 budget of £0.289m for August and September allocations of the Local Authority Practical Support for Self-Isolation grant as set out in Appendix A section 6.2
  3. Re-profiling of up to £76m slippage across the Capital Programme into future years as outlined in Appendix B2.
  4. To approve drawn down of £30,000 from the Capital Investment reserve for a feasibility study by City Funds to explore a sustainable place making investment model for Bristol.

Cabinet noted:

  1. Risks associated with the forecast outturn and the long-term financial impact on the Council as a result of COVID-19 pandemic.
  2. The significant risks within service areas of non-COVID-19 related overspend on General fund services, an overall forecast breakeven position for 21/22 at P05 and that it is expected that the risk of overspend will be managed through management actions /mitigations through the rest of the financial year.
  3. Forecasts underspend of £0.6m within the Housing Revenue Account.
  4. A forecast in-year deficit of £13.96m and a total £23.96m carried forward deficit in the ring-fenced Dedicated Schools Account (DSG).
  5. A breakeven position on Public Health services.
  6. A forecast £76.1m underspend against the approved Capital Programme.

 

Wards affected: (All Wards);

Lead officer: Michael Pilcher


05/10/2021 - APR15 Memorandum of Understanding (October 2021 to March 2022) for the Integrated Care System of Bristol, North Somerset and South Gloucestershire ref: 1146    Recommendations Approved

To adopt and sign the Bristol, North Somerset and South Gloucestershire (BNSSG) Healthier Together Memorandum of Understanding: a temporary agreement that sets out transitional arrangements, partnership arrangements, and the shared principles and values underpinning the developing BNSSG Integrated Care System.

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 15/10/2021

Decision:

Cabinet:

  1. Approved Bristol City Council agreeing and entering into the Memorandum of Understanding (October 2021 to March 2022) for the Healthier Together Partnership for Bristol, North Somerset and South Gloucestershire attached at Appendix A of the report.
  2. Authorised the Chief Executive in consultation with the Cabinet Member for Adult Social Care to oversee and agree any minor amendments to the Memorandum of Understanding as required.
  3. Noted that the final version of the Memorandum of Understanding will be brought back to Cabinet for information

 

Wards affected: (All Wards);

Lead officer: Christina Gray


05/10/2021 - Transition to low carbon fleet ref: 1149    Recommendations Approved

To update Cabinet on the transition to low emission fuels, and retender the supply of fuel for fleet services.

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 15/10/2021

Decision:

Cabinet:

  1. Noted the work carried out to date with the installation of EV charge points, the introduction of electric and CAZ compliant vehicles, and the progress towards acquiring new low emissions vehicles.
  2. Noted the ongoing commitment to reduce fossil fuel vehicles and usage.
  3. Approved the re-procurement of the Supply and Delivery of Bulk Fuel contract for 3 years with the option to extend for up to 2 years at a cost of up to £3m.
  4. Authorised the Director: Workforce and Change in consultation with the Cabinet Member: Deputy Mayor and Cabinet Member for Finance, Governance and Performance to procure and award the contract necessary for the supply and delivery of fuel, in line with the procurement routes and maximum budget envelopes outlined in this report, noting the associated Procurement and Legal commentaries.
  5. Authorised the Director: Workforce and Change in consultation with the Cabinet Member: Deputy Mayor and Cabinet Member for Finance, Governance and Performance to invoke any subsequent extensions/variations specifically defined in the contract being awarded, up to the maximum budget envelope outlined in this report.

 

Wards affected: (All Wards);

Lead officer: Nick Gingell


05/10/2021 - Data, Insight and Information Strategy ref: 1151    Recommendations Approved

To seek approval of the Data, Insight and Information strategy, and procurement of delivery partner.

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 15/10/2021

Decision:

Cabinet

  1. Approved the Data, Insight and Information strategy as set out at Appendix A.
  2. Authorised the Executive Director Resources to take all steps required to procure and award a contract for a data and insights delivery partner, at an additional cost of up to £400,000 for a maximum further term of 18 months, to deliver the programme of work as identified in this report.
  3. Authorised the Director Policy, Strategy and Partnerships to amend the Data and Insight programme of work through the Data, Insights and Analytics Board, within the budget envelope approved within this report and in accordance with the decision pathway process.

 

Wards affected: (All Wards);

Lead officer: Tim Borrett


05/10/2021 - Alternative Learning Provision Framework ref: 1143    Recommendations Approved

To seek approval to recommission a new Alternative Learning Provision framework contract.

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 15/10/2021

Decision:

Cabinet:

  1. Noted the Alternative Learning Provision commissioning strategy 2022-2027.
  2. Authorised Executive Director – People in consultation with Cabinet Member for Families, Education and Women to procure and award the contract(s) necessary for the implementation of a framework for Alternative Learning Provision, from 1st September 2022 for 5 years + 1 at a cost of £2.75m per year in-line with the procurement routes and maximum budget envelopes outlined in this report, noting the associated Procurement and Legal commentaries.
  3. Authorised Executive Director - People to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in this report, including through any block purchasing arrangements.
  4. Authorised the Head of Strategic Procurement & Supplier Relations to approve appropriate procurement routes to market where these are not yet fully defined in this report, or if changes to procurement routes are subsequently required.

 

 

Wards affected: (All Wards);

Lead officer: Rachael Pryor


05/10/2021 - Short Breaks recommissioning ref: 1144    Recommendations Approved

To seek Cabinet approval for the recommissioning of the Short Break offer and to extend current contracts while the recommissioning process is conducted.

 

Decision Maker: Cabinet

Made at meeting: 05/10/2021 - Cabinet

Decision published: 05/10/2021

Effective from: 15/10/2021

Decision:

Cabinet:

  1. Approved the recommissioning of the whole Short Breaks contracts (including universal, targeted and specialist Short Break services) for three years (with 2 additional 1 year options) at a cost of £3,345,936 per annum.
  2. Approved the extension of the targeted Short Breaks contracts up to October 2023 at a cost of up to £779,243.
  3. Authorised the Executive Director People in consultation with the Mayor to take all steps required to extend the current contracts and procure and award the recommissioned Short Breaks contracts.

 

Wards affected: (All Wards);

Lead officer: Gail Rogers


01/10/2021 - Bottle Yard Studios, Development of the Hawkfield Business Park site – Provision of NEC Supervisor services from RIBA Stage 4 to 6, Review of Contractors Stage 4 designs in order to progress to RIBA Stage 6, and Provide commentary on buildability and ref: 1138    Recommendations Approved

To provide additional PM and Technical Advisor resources to support the existing team.

Decision Maker: Director: Economy

Decision published: 04/10/2021

Effective from: 01/10/2021

Decision:

In December 2018, Cabinet approved the purchase of the former Kelson Gear site. In February 2021, Cabinet approved the Executive Director, Growth and Regeneration in consultation with the Council’s s.151 Officer and Deputy Mayor with responsibility for Finance, Governance and Performance, to enter into a grant agreement and procure and award contracts for expenditure of the WECA grant funding for the development of the Hawkfield Business Park site. In their role as the Council’s Strategic Partner, ARCADIS were approached to provide a proposal to deliver the services as detailed in Section 1. ARCADIS submitted a Project Plan dated 27th July outlining the scope, methodology, resourcing, and fees. This was reviewed by Oliver Roberts, Senior PM and approved by James Anderson, Head of Capital Projects. Services commenced on 27th July.

Lead officer: Louise Baker


27/09/2021 - Clean Air Zone - Programme Lead ref: 1137    Recommendations Approved

The proposed individual is well qualified with considerable experience in similar roles and projects.
The fee the individual has been secured on was competitively tendered under the Strategic Capital Partnership procurement process and is value for money. The successful implementation is a key Council priority.

Decision Maker: Director: Economy

Decision published: 04/10/2021

Effective from: 27/09/2021

Decision:

In March 2021 Cabinet approved submission of a Full Business Case to the Joint Air Quality Unit (JAQU) to implement a Clean Air Zone D (CAZ) for Bristol City Centre. This is expected to be approved by Ministers after recommendation from the JAQU Board during September 2021. The FBC includes funding for the delivery of the CAZ Enabling Technology and Clean Air Fund of £46m for the delivery of mitigation measures.
The Council require an experienced Programme Lead who can ensure delivery and implementation of the programme to be completed and operational by summer 2022.
This decision is to approve ‘calling off’ the Programme Lead from the Strategic Capital Partnership, procured by Bristol City Council in Feb 2021. The ‘call off’ complies with public procurement regulations and demonstrates a value for money route to securing a suitable resource for the role. The resource will be funded from the Exec Director for Growth

Lead officer: Louise Baker