Decisions

To seek approval to submit a bid, secure, draw down and spend project funding from WECA to progress priority project workstreams of the Temple Quarter Regeneration Programme, including strategic land acquisition.

Cabinet to also receive an update on Mead Street character area, communication and engagement strategy and Temple Island enabling works.

Cabinet:

1. Authorised the Executive Director of Growth and Regeneration, in consultation with the Mayor, Deputy Mayor, Finance Governance and Performance, the S.151 Officer, and Director of Legal Services to submit a bid, secure, draw down and spend up to £7.853m of WECA funding to progress priority projects, including the Southern Gateway and Northern Entrance projects and strategic land acquisitions in accordance with WECA approvals.
2. Authorised the Executive Director of Growth and Regeneration, in consultation with the Mayor, Deputy Mayor, Finance Governance and Performance, the S.151 Officer, and Director of Legal Services to submit bids for, and negotiate the acquisition of strategic sites and premises in Temple Quarter and St Philips Marsh in accordance with any WECA approved funding currently estimated at between £20-30m.
3. Authorised the Executive Director of Growth and Regeneration, in consultation with the Mayor, Deputy Mayor-Finance Governance and Performance, the S.151 Officer, and Director of Legal Services to accept and spend the grant secured from WECA of up to £32m including procuring and awarding all contracts (including any over £500k) required to undertake and complete the Temple Island enabling works.
4. Noted and endorses the position regarding the proposed engagement in relation to the Draft Temple Quarter and St Philip’s Marsh Development Framework and the preparation of a Development Brief for Mead Street.
5. Authorised the Executive Director of Growth and Regeneration to progress to commission a City-Wide Employment Land Strategy to support businesses impacted by regeneration in the City in accordance with procurement rules.
6. Authorised the Executive Director for Growth and Regeneration, in consultation with the Mayor to implement proposals for detailed engagement and consultation for the Temple Quarter Development Framework as set out in the report.
7. Noted the position regarding progress with agreeing the final schedule of Enabling Works at Temple Island and progress with implementation of these works.

To seek approval to implement a corporate contract for language services (including translation, interpreting and British Sign Language).

Cabinet:

1. Approved the establishment of central Translation and Interpreting Service contract for 5 years at a cost of up to £1.5m.
2. Authorised the Executive Director: Resources in consultation with Cabinet Member Deputy Mayor – Finance, Governance and Performance to take all steps required for the implementation of the service, in line with the procurement routes and maximum budget enveloped outlined in this report.

To seek approval to fund Covid marshals until March 2022.

Cabinet:

1.      Approved the direct award contract to Red Snapper Group until 31 March 2022 at an additional cost of £304,000, which would take the total contract value including the extension to £803,000.

2.      Authorised the Executive Director for People in consultation with the Cabinet Member and Deputy Mayor - Communities, Equalities and Public Health to take all steps required to direct award the contract in line with the procurement routes and maximum budget envelopes outlined in this report noting the associated Procurement and Legal commentaries.

To seek Cabinet approval for the the Modern Slavery Transparency Statement.

Cabinet

1)      Approved the Bristol City Council Modern Slavery Transparency Statement 2021/2022.

2)      Noted the Statement will be reviewed on an annual basis and will be published.

3)      Noted the Statement will be taken to Full Council for information.

4)      Endorsed the adoption of Crown Commercial Services' Modern Slavery Assessment Tool as the preferred method of evaluating any risks in the Councils’ supply chain as outlined in this report.

To update Cabinet on progress of the Heat Networks in Bedminster and Temple and seek approval to accept and spend grant awards from government.

Cabinet

1. Noted the HNIP offer of £1.8m for the Temple scheme
2. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste, the Cabinet Member for Finance, Governance and Performance and the s151 Officer, to accept and spend the HNIP grant of £1.35m in respect of the Bedminster scheme (including approval of grant conditions).
3. Approved the allocation of a further £0.76m borrowing (to add to the £4.9m approved in March 2020) for the next phases of the Bristol heat networks (namely Bedminster).
4. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste, the Cabinet Member for Finance, Governance and Performance and the s151 Officer, to accept and spend the HNIP loan of £3.27m as a replacement for allocated Public Works Loan Board (PWLB) funding as an alternative funding mechanism only if this provided more beneficial terms than using PWLB.
5. Authorised the Executive Director for Growth and Regeneration to:
   1. Enter contractual arrangements with Wessex Water (Bedminster network) and subject to these, progress the sewer heat or alternative air or ground source heat pump energy centre solution
   2. Enter into connection agreements and supply agreements, if required, prior to transfer of the network to Bristol Heat Networks Ltd or City Leap
   3. Apply for the appropriate permissions and licences as required to progress the next phase of the heat networks (including Energy Centre planning permissions)
6. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste, to procure and enter contracts for delivery of all goods, works and services (including associated operation and maintenance contracts) as required to deliver the work to the value of £11.64m as outlined in the report.
7. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste, the Cabinet Member for Finance, Governance and Performance and the s151 Officer, to apply for any further related funding that maybe above the key decision threshold but is in line with the development of these networks, for example the Public Sector Decarbonisation Scheme and the Green Heat Networks Fund.

To update Cabinet on compliance with the Channel Panel Assurance statement (following revised Home Office guidance).

Cabinet:

1. Noted the report which outlines our current Channel Panel Assurance Statement which was submitted to the Home Office in April 2021.

To seek Cabinet approval for the funding of the development, and submission to WECA, of Business cases for projects in strategic corridor programme.

Cabinet:

1. Approved the Strategic Corridors Programme.
2. Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member Transport, to take all steps required to accept and spend the WECA funding to develop Business Cases for the Strategic Corridors Programme, including procuring and awarding appropriate contracts, to an expenditure limit of £3.5m.

To seek approval for the extension of the Home Improvement Agency contract.

Cabinet:

1. Authorised the Executive Director of Adult Social Care in consultation with the Cabinet Member Adult Social Care to invoke the extension of the Home Improvement Agency contract for 2 years until 31/03/2024 at a cost of up to £887,419 per year.

To update cabinet on the progress made against Key Performance Indicators (KPIs).

Cabinet noted the report and measures underway to improve future performance.

To provide update to Cabinet for period 5.

Cabinet approved:

1. Delegation to the Director - Economy of Place to submit a £1.1m bid to the Museum Estate and Development Fund as noted in Section 6 of Appendix A, subject to a report being brought to Cabinet for approval to accept and spend any funding awarded.
2. Acceptance and inclusion in the 21/22 budget of £0.289m for August and September allocations of the Local Authority Practical Support for Self-Isolation grant as set out in Appendix A section 6.2
3. Re-profiling of up to £76m slippage across the Capital Programme into future years as outlined in Appendix B2.
4. To approve drawn down of £30,000 from the Capital Investment reserve for a feasibility study by City Funds to explore a sustainable place making investment model for Bristol.

Cabinet noted:

1. Risks associated with the forecast outturn and the long-term financial impact on the Council as a result of COVID-19 pandemic.
2. The significant risks within service areas of non-COVID-19 related overspend on General fund services, an overall forecast breakeven position for 21/22 at P05 and that it is expected that the risk of overspend will be managed through management actions /mitigations through the rest of the financial year.
3. Forecasts underspend of £0.6m within the Housing Revenue Account.
4. A forecast in-year deficit of £13.96m and a total £23.96m carried forward deficit in the ring-fenced Dedicated Schools Account (DSG).
5. A breakeven position on Public Health services.
6. A forecast £76.1m underspend against the approved Capital Programme.

To adopt and sign the Bristol, North Somerset and South Gloucestershire (BNSSG) Healthier Together Memorandum of Understanding: a temporary agreement that sets out transitional arrangements, partnership arrangements, and the shared principles and values underpinning the developing BNSSG Integrated Care System.

Cabinet:

1. Approved Bristol City Council agreeing and entering into the Memorandum of Understanding (October 2021 to March 2022) for the Healthier Together Partnership for Bristol, North Somerset and South Gloucestershire attached at Appendix A of the report.
2. Authorised the Chief Executive in consultation with the Cabinet Member for Adult Social Care to oversee and agree any minor amendments to the Memorandum of Understanding as required.
3. Noted that the final version of the Memorandum of Understanding will be brought back to Cabinet for information

To update Cabinet on the transition to low emission fuels, and retender the supply of fuel for fleet services.

Cabinet:

1. Noted the work carried out to date with the installation of EV charge points, the introduction of electric and CAZ compliant vehicles, and the progress towards acquiring new low emissions vehicles.
2. Noted the ongoing commitment to reduce fossil fuel vehicles and usage.
3. Approved the re-procurement of the Supply and Delivery of Bulk Fuel contract for 3 years with the option to extend for up to 2 years at a cost of up to £3m.
4. Authorised the Director: Workforce and Change in consultation with the Cabinet Member: Deputy Mayor and Cabinet Member for Finance, Governance and Performance to procure and award the contract necessary for the supply and delivery of fuel, in line with the procurement routes and maximum budget envelopes outlined in this report, noting the associated Procurement and Legal commentaries.
5. Authorised the Director: Workforce and Change in consultation with the Cabinet Member: Deputy Mayor and Cabinet Member for Finance, Governance and Performance to invoke any subsequent extensions/variations specifically defined in the contract being awarded, up to the maximum budget envelope outlined in this report.

To seek approval of the Data, Insight and Information strategy, and procurement of delivery partner.

Cabinet

1. Approved the Data, Insight and Information strategy as set out at Appendix A.
2. Authorised the Executive Director Resources to take all steps required to procure and award a contract for a data and insights delivery partner, at an additional cost of up to £400,000 for a maximum further term of 18 months, to deliver the programme of work as identified in this report.
3. Authorised the Director Policy, Strategy and Partnerships to amend the Data and Insight programme of work through the Data, Insights and Analytics Board, within the budget envelope approved within this report and in accordance with the decision pathway process.

To seek approval to recommission a new Alternative Learning Provision framework contract.

Cabinet:

1. Noted the Alternative Learning Provision commissioning strategy 2022-2027.
2. Authorised Executive Director – People in consultation with Cabinet Member for Families, Education and Women to procure and award the contract(s) necessary for the implementation of a framework for Alternative Learning Provision, from 1st September 2022 for 5 years + 1 at a cost of £2.75m per year in-line with the procurement routes and maximum budget envelopes outlined in this report, noting the associated Procurement and Legal commentaries.
3. Authorised Executive Director - People to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in this report, including through any block purchasing arrangements.
4. Authorised the Head of Strategic Procurement & Supplier Relations to approve appropriate procurement routes to market where these are not yet fully defined in this report, or if changes to procurement routes are subsequently required.

To seek Cabinet approval for the recommissioning of the Short Break offer and to extend current contracts while the recommissioning process is conducted.

Cabinet:

1. Approved the recommissioning of the whole Short Breaks contracts (including universal, targeted and specialist Short Break services) for three years (with 2 additional 1 year options) at a cost of £3,345,936 per annum.
2. Approved the extension of the targeted Short Breaks contracts up to October 2023 at a cost of up to £779,243.
3. Authorised the Executive Director People in consultation with the Mayor to take all steps required to extend the current contracts and procure and award the recommissioned Short Breaks contracts.