Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions published

14/09/2021 - 2021/22 Period 3 and 4 Finance Report ref: 1125    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 24/09/2021

Decision:

Cabinet approved:

  1. the allocation of the Discretionary Award element of the Adult Social Care Infection Control and Testing Fund Ring-Fenced Grant 2021 as set out in Appendix C.

Cabinet delegated authority to:

  1. the Executive Director, Growth & Regeneration in consultation with the Mayor, Deputy Mayor and Cabinet Member for Finance, Governance & Performance, the Cabinet Member for Transport and the Director of Finance to submit a regional bid for the City Region Sustainable Transport Settlement for the West of England as set out in section 5.4.7 of Appendix A optimising the allocation of funding for Bristol and bring back to Full Council for approval the full proposal and detail of match funding.

Cabinet noted:

  1. the indicative impact of £35 million for 21/22 relating to Covid exceeds available resources set in the budget and some areas of planned reactive spend may not proceed.
  2. The significant risks, of £11.892m within service areas of non COVID-19 related overspend on General fund services at Period 4 and that management actions outlining how this will be managed will be included in the next finance report.
  3. Forecasts overspend of £0.3m within the Housing Revenue Account.
  4. A forecast in-year deficit of £11.1m and a total £21.1m carried forward deficit in the ring fenced Dedicated Schools Account (DSG)
  5. A breakeven position on Public Health services.
  6. A forecast £45.4m in-year underspend against the approved Capital Programme and a full reprofile will be brought back in the next finance report.
  7. The cost pressures emerging within the current capital programme particularly relating to delays and inflation caused by national supply issues.

 

Wards affected: (All Wards);


14/09/2021 - Procurement of new Case Management System for Legal Services ref: 1129    Recommendations Approved

To seek Cabinet approval to procure a new Case Management System for the Legal Service

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 24/09/2021

Decision:

Cabinet

  1. Approved the spend of £515K to deliver the project as set out in the report and appendix.
  2. Authorised the Director for Legal and Democratic Services, in consultation with the Cabinet Member for Resources, to take all steps necessary to procure a new Case Management System at an estimated cost of £1.039m over a 7-year maximum period.
  3. Noted that ongoing licence costs will be met by the service.

 

Wards affected: (All Wards);

Lead officer: Nancy Rollason


14/09/2021 - Integrated Community Equipment Services (ICES) Contract Extension ref: 1130    Information Only

To notify Cabinet of an Emergency Key Decision taken on 28 July 2021 to extend the existing Integrated Community Equipment Services (ICES) contract for 6 months until March 31st 2022, to accommodate a re-evaluation process in respect of the current tendering exercise.

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 14/09/2021

Decision:

Cabinet:

  1. Noted the current position with the re-tendering exercise.
  2. Noted the decision of the Executive Director – People to extend the existing ICES contract for 6 months to 1st April 2022 at a cost of up to £600,000.

 

Wards affected: (All Wards);

Lead officer: Hugh Evans


14/09/2021 - End User Compute and Deployment Services ref: 1122    Recommendations Approved

This report seeks approval for funding for purchase of additional W10 devices.

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 24/09/2021

Decision:

Cabinet:

  1. Approved the utilisation of a 10% uplift on the current XMA contract at a cost of £0.5m.
  2. Approved the additional funding required for the XMA contract as outlined in this report, at a cost of up to £363,000 until contract end date of April 2022.
  3. Authorised the Executive Director Resources in consultation with the Cabinet Member/Deputy Mayor - Finance, Governance and Performance to take all steps required to incur the additional spending as outlined in this report.

 

Wards affected: (All Wards);

Lead officer: Simon Oliver


14/09/2021 - Q1 Corporate Risk Management Report 2021/22 ref: 1132    Information Only

Update on the Council's risk report for Q1 2021/22

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 14/09/2021

Decision:

Cabinet

Noted the current strategic risks and mitigating actions being taken to reduce to within tolerance.

 

Wards affected: (All Wards);

Lead officer: Michael Pilcher


14/09/2021 - Enforcement Policy in relation to Relevant Letting Agency Legislation ref: 1128    Recommendations Approved

adoption of the refreshed & updated Bristol City Council (BCC) & Lead Enforcement Authority Penalty Notice Policy in respect of Lettings Legislation.

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 24/09/2021

Decision:

Cabinet:

  1. Approved the updated Bristol City Council (BCC) & Lead Enforcement Authority Penalty Notice Policy in respect of Lettings Legislation.
  2. Authorised the Executive Director Growth & Regeneration in consultation with the relevant Cabinet members Climate, Ecology, Waste and Energy and/or Housing Delivery and Homes to make future minor changes to the Bristol City Council (BCC) & Lead Enforcement Authority Penalty Notice Policy in respect of Lettings Legislation subject to periodic review by cabinet.
  3. Noted the Private Housing Electrical Safety Standards Civil Penalty Policy Addendum.

 

Wards affected: (All Wards);

Lead officer: Jonathan Martin


14/09/2021 - Active Travel Fund - Tranche 3 ref: 1127    Recommendations Approved

Update on the funding opportunity from the Department for Transport (DfT) for the Active Travel Fund (AFT) Tranche 3.

The report seeks approval for schemes and Expressions of Interest included in Bristol’s bid (to the DfT via WECA)

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 24/09/2021

Decision:

Cabinet:

  1. Approved the submission of a bid to the DfT’s ATF3 programme for £4.120m for the identified schemes set out in this report.
  2. Noted the additional funding from developer contributions and highways maintenance budget as set out in the report.
  3. Authorised, in the event that the bid is successful, the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Transport, the s151 officer, and the Head of Legal Services to take all steps required to procure and award all necessary contracts to deliver the schemes as outlined in the finance section to the limit of £4.673m.
  4. Approved the submission of an expression of interest in being a national Liveable Neighbourhood Pilot area and a GP Prescribing Pilot area.

 

Wards affected: (All Wards);

Lead officer: Jacob Pryor


14/09/2021 - Parks Capital Maintenance Programme ref: 1126    Recommendations Approved

Approve additions to the capital programme for the rebuild and restoration works in parks & green spaces and cemeteries, and to procure necessary equipment.

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 24/09/2021

Decision:

Cabinet:

  1. Approved the addition of new capital budgets to the capital programme for rebuild and restoration works in parks and green spaces and cemeteries as set out in this report at a cost of up to £3M.
  2. Authorised the Executive Director – Growth & Regeneration in consultation with Cabinet Member for Communities, Equalities and Public Health and the Director of Finance to take all steps required spend the additional budget and to procure and award the contracts necessary to implement the rebuild and restoration works in parks and green spaces and cemeteries and to procure equipment in line with the maximum budget envelopes outlined in this report.

 

Wards affected: (All Wards);

Lead officer: Richard Fletcher


14/09/2021 - Domestic Abuse Contract Extension ref: 1131    Information Only

To notify Cabinet of an Emergency Key Decision to the extend the Domestic Abuse and Sexual Violence service contracts.

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 14/09/2021

Decision:

Cabinet

  1. Noted the emergency key decision taken to extend the Domestic Abuse and Sexual Violence services contracts as set out in Appendix A by 6 months until 30 September 2022 at a total cost of £737,861.

 

Wards affected: (All Wards);

Lead officer: Carol Slater


13/09/2021 - Freeling, Catterton, Aston and Plimsoll Houses – External and Communal Maint, Part Window Replacement ref: 1117    Recommendations Approved

To ensure Council Houses are safe, secure

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 14/09/2021

Effective from: 13/09/2021

Decision:

Approval to award a contract to carry out External and Communal Maintenance, Part Window Replacement at Freeling, Catterton, Aston and Plimsoll Houses.

Lead officer: Louise Baker


13/09/2021 - Planned Programmed Maintenance (PPM) and Reactive Maintenance (RM) for Fire Alarms and Smoke Vent Systems ref: 1115    Recommendations Approved

To maintain our stock to safe standard and to meet current legislation

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 14/09/2021

Effective from: 13/09/2021

Decision:

Approval to award a contract to carry out fire alarm and smoke vent systems

Lead officer: Louise Baker


13/09/2021 - Major Works to Bishport 5 ref: 1114    Recommendations Approved

To maintain our stock to safe standard and to meet current legislation .

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 14/09/2021

Effective from: 13/09/2021

Decision:

Approval to award a contract to carry out major building works at Bishport 5.

Lead officer: Louise Baker


13/09/2021 - Millpool Court – External and Communal Maint, Roof and Window Replacement ref: 1116    Recommendations Approved

To ensure Council Houses are safe, secure and maintained to prevent deterioration and to meet current legislation

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 14/09/2021

Effective from: 13/09/2021

Decision:

Approval to award a contract to carry out External and Communal Maintenance Roof and Window Replacement at Millpool Court.

Lead officer: Louise Baker


14/09/2021 - Digital Transformation Programme ref: 1124    Recommendations Approved

To seek Cabinet approval for the proposed Digital Transformation Programme approach, proposed spend from 2021/22 allocated budgets.

 

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 24/09/2021

Decision:

Cabinet:

  1. Approved the series of works outlined in the report to enable the Digital Transformation Programme to progress.
  2. Authorised the use of Digital Transformation Programme allocated reserve of up to £3.7m to deliver Digital Transformation activity identified in table 1 in the 2021/22 and 2022/23 financial years. financial year.
  3. Authorised Executive Director for Resources in consultation with the Digital Transformation Governance Board to oversee the Digital Transformation Programme in accordance with the Terms of Terms of Reference in appendix A.
  4. Authorised the Executive Director for Resources in consultation with the Cabinet Member for Finance, Governance and Performance and Director for Digital to take all steps necessary, including entering into necessary agreements and procuring and awarding any relevant contracts, including those which meet the Council’s key decision threshold, to deliver the Programme as agreed in recommendation 2.
  5. Noted that all decisions which are taken which meet the Council’s Key Decision threshold will be reported to Cabinet for information.

 

Wards affected: (All Wards);

Lead officer: Simon Oliver


14/09/2021 - Consultation on Leisure Investment Options ref: 1121    Recommendations Approved

To consider key findings and recommendations from Bristol’s Sport & Active Recreation Facility Strategy (2018 – 2023) and seek approval to undertake public consultation on different investment scenarios across the council’s leisure centres and swimming pools.

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 24/09/2021

Decision:

Cabinet:

  1. Approved the option for consultation as set out in the report and endorse the approach being taken.
  2. Noted that the report on the outcome of consultation and final recommendations for investment options will come to the February Cabinet meeting for approval.
  3. Noted the report in February will also recommend a procurement strategy for new management arrangements to be in place by April 2023.
  4. Noted that the overall affordability of any improvements will be determined following the selection of the preferred bidder based on their proposals.
  5. Noted that approval to negotiate a contract extension has been provided at June Cabinet 2021.

 

Wards affected: (All Wards);

Lead officer: Guy Fishbourne


14/09/2021 - Microsoft Dynamics Agreement ref: 1123    Recommendations Approved

seeks approval for a direct award of the 5 year contract through Microsoft Reseller Bytes Software Services for Microsoft Dynamics

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 24/09/2021

Decision:

Cabinet:

  1. Approved the remaining period of the 5-year contract until 31st May 2024 through Bytes Software Services at a cost of £0.938m.
  2. Noted the spend of £0.655m from 1st June 2019 to 31st August 2021.
  3. Authorised the Director – Digital Transformation in consultation with the Deputy Mayor – Finance, Governance & Performance to take all steps necessary to incur the spend in relation to this contract as outlined in this report.

 

Wards affected: (All Wards);

Lead officer: Simon Oliver


14/09/2021 - Inpatient Detox and Stabilisation contract ref: 1120    Recommendations Approved

Seek approval to procure and award a contract for Inpatient Detox and stabilisation services

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 24/09/2021

Decision:

Cabinet:

  1. Noted the award of the Inpatient Detox and Stabilisation Contract to AWP NHS Trust from 1st February 2021 until 14 September 2021 and approve the remaining period of the contract until 31st March 2025 at an estimated total cost of £2,798,286 subject to continued government funding.
  2. Authorised the Executive Director People in consultation with Cabinet Member for Communities, Equalities and Public Health to take all steps required to negotiate and award a contract to AWP for Inpatient Detox and stabilisation services from 1st February 2021 to 31st March 2025.

 

Wards affected: (All Wards);

Lead officer: Leonie Roberts


14/09/2021 - Children’s Independent Fostering Agency Framework – South Central ref: 1119    Recommendations Approved

Approval for Bristol City Council to join the South Central Consortium to design and commission the new framework contract. Subsequently purchase Independent Fostering Agency (IFA) placements

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 24/09/2021

Decision:

Cabinet:

  1. Approved joining the South Central Consortium to design and commission the new framework contract for Independent Foster Agency contracts including incurring the cost of the initial joining fee for the Procurement phase of £7431.66, Annual Lead Partner Costs of £1368.75 and Annual Contracts Management Costs of £15602.38 to be a part of the South Central Consortium, to design, commission and use an Independent Foster Agency Placements Framework as outlined in this report.
  2. Approved the purchase of foster care placements, for children and young people, from the South Central Independent Foster Agency Placements Framework, from April 2022 to March 2025 with an option to extend for one year plus one year.
  3. Authorised the Executive Director: People, in consultation with the Mayor to take all steps necessary, including the spending outlined in this report, to join the South Central Consortium and use the South Central Independent Foster Agency Placements framework.

 

Wards affected: (All Wards);

Lead officer: Gail Rogers


14/09/2021 - Youth Zone – funding request ref: 1118    Recommendations Approved

Update Cabinet on progress and timeline for the delivery of the South Bristol Youth Zone project, including capital budget and site.

Decision Maker: Cabinet

Made at meeting: 14/09/2021 - Cabinet

Decision published: 14/09/2021

Effective from: 24/09/2021

Decision:

Cabinet:

  1. Approved in principle to spend up to £4.2m on the Bristol Youth Zone scheme as 50% of project cost, subject to the feasibility study, approval of final business case and confirmation of total contribution required from the Council.
  2. Approved the immediate use of £350,000 from the capital budget to cover the at-risk cost of technical feasibility work required as part of project development to understand site constraints.
  3. Approved the immediate use of £45,000 from the capital budget to employ the Capital Strategic Partner to oversee the feasibility stage of this scheme.
  4. Approved progression of this project towards Full Business Case stage.
  5. Noted the decision (Cabinet, 9 March 2021) that ongoing revenue funding of £400,000 per year (30% of operating costs) will be sourced through the re-commissioning of youth services, and notes that plans for this activity will also be submitted to Cabinet for decision in due course.

 

Wards affected: Bedminster; Bishopsworth; Brislington East; Brislington West; Filwood; Hartcliffe and Withywood; Hengrove and Whitchurch Park; Knowle; Southville; Stockwood; Windmill Hill;

Lead officer: Gail Rogers


18/08/2021 - Procuring Young Carers Support Service ref: 1113    Recommendations Approved

The decision to procure a service for young carers and young adult carers in Bristol was made to ensure Bristol City Council continues to meet its statutory duties to young carers and young adult carers. The initial term length is to allow for potential closer alignment with Targeted Youth Services when those three contracts end in May 2023.

Decision Maker: Director: Children and Families Services

Decision published: 13/09/2021

Effective from: 18/08/2021

Decision:

To procure a service for young carers and young adult carers in Bristol, to meet the local authority’s statutory duties to undertake needs assessments and transitions assessments. In addition, the service will provide activities, advice and guidance to young carers, raise awareness of young carers across health, education and care organisations in Bristol, and ensure young carers’ voices are heard at a strategic level in Bristol. Initial term is 16 months (1 Feb 2022 – 31 May 2023), with options for 2 x 1-year extensions

Lead officer: Gail Rogers


02/08/2021 - Additional DfE funding for the Holiday Activities and Food Programme ref: 1112    For Determination

Between October 2020 and January 2021 Bristol saw a 5% increase in the number of children in receipt of free school meals (FSM). It is likely that there will have been further increases in numbers since then. The Department for Education (DfE) has taken this additional need into consideration by allocating contingency funding directly to local authorities to further increase holiday and food provision for the 2021 summer holidays. In Bristol this equates to £140,300 of additional grant funding. This brings the overall funding received by Bristol City Council to £1,989,150. Bristol has already allocated 5/6ths, or £1,538,000, of the original funding for Easter and Summer holiday delivery. Coupled with the increase in FSM numbers this satisfies the DfE’s criteria for contingency funding.

Decision Maker: Director: Education and Skills

Decision published: 13/09/2021

Effective from: 02/08/2021

Decision:

To accept the additional DfE Holiday Activity Fund contingency funding in the sum of £1450,300.

Lead officer: Thomas Jarvis


23/08/2021 - Revision to Bristol City Council School Term Dates 2021/2022 ref: 1111    For Determination

In England, local authority maintained schools must open for 195 days. Of these a maximum of 190 days, or the equivalent time, should be spent teaching children and young people. The remaining 5 days are non-teaching (INSET) days.
For the 2021/2022 academic year, in acknowledgement of the additional Bank Holiday for the Queen’s Platinum Jubilee on 3rd June 2022, the Department for Education (DfE) has agreed to reduce the minimum number of teaching days to 189 meaning the total school year will be 194 days. This requires a change to the previously published school term dates.
The decision was made following discussion and co-ordination with Local Authorities in South West England, including neighbouring LAs; Bath and North East Somerset, South Gloucestershire and North Somerset. Discussions focused on allowing schools adequate time to prepare and to offer in minimum disruption to school calendars, particularly during a time when schools will be timetabling summer activities, including exams.

Decision Maker: Director: Education and Skills

Decision published: 13/09/2021

Effective from: 23/08/2021

Decision:

As the 3rd June falls within the current summer half term holiday, set by BCC, the additional bank holiday will be taken by schools on what would have been the final day of the school year, meaning the school year will now end on Thursday 21st July 2022.
Term dates will run as follows:
Term 1 Thursday 2 September 2021 to Friday 22 October 2021
Term 2 Monday 1 November 2021 to Friday 17 December 2021
Term 3 Tuesday 4 January 2022 to Friday 18 February 2022
Term 4 Monday 28th February 2022 to Friday 8th April 2022
Term 5 Monday 25 April 2022 to Friday 27 May 2022
Term 6 Monday 6 June 2022 to Thursday 21 July 2022

Lead officer: Alison Hurley


09/09/2021 - A37/A4018 Strategic Corridor ref: 1110    Recommendations Approved

This project is key to the cities aims of delivering the Strategic Corridors programme

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 10/09/2021

Effective from: 09/09/2021

Decision:

This decision follows a previous decision:
•BCC’s Cabinet Decision on 1st October 2019 “to develop a phased programme of works to enable the drawdown of funding " for the Strategic Corridors programme (formerly the Bus Deal).
The decision is to spend money on the A37/A4018 Strategic Corridor project. The money will be used to:
•Pay Atkins to complete the Outline Business Case, and associated documents.
More spend will be required as the project progresses.

Lead officer: Louise Baker