Decisions

This provided the quickest and most efficient route to market to provide resources for flooring works to occupied and void properties considering the delays in procuring the new Responsive Repairs Framework.

Approval to award a temporary arrangement for a provider to carry out flooring works to Housing owned occupied properties while a permanent contract is procured. Due to the delay in procuring the new Responsive Repairs framework, there are no longer any resources for providing flooring works to occupied and void properties. This temporary arrangement will ensure BCC fulfils its statutory duty to fulfil repairs.

The refurbishment of the concert organ is an essential part of the main refurbishment programme to develop Bristol Beacon into a world class concert venue. The organ was originally purpose built and installed in 1956 as part of the last major refurbishment programme.

The award on a contract to Harrison and Harrison for a second phase of offsite refurbishment works following by the re installation of the historic organ back into Bristol Beacon.

To enable Great Western Railway to continue to work on the Portway Park and Ride Rail Station, which is a requirement to enable the completion of the project.

Bristol City Council is delivering the Portway Park and Ride Rail Station, and key inputs are required by the Train Operating Company, Great Western Railway. The City Council is therefore required to enter into contract with Great Western Railway to enable these elements of the project to be delivered. The procurement route selected for this project is a Direct Award to Great Western Railway Limited via Breach of the City Council’s procurement rules. Breach route has been sought for this procurement as the contract has been entered into before approval of the procurement request. Due to the nature of the work and to avoid delays, an agreement with Great Western Railway was signed prior to procurement approval.

Bristol City Council have agreed to receive grant funds from the Police

The Bristol Community Safety Partnership which consists of a number of key agencies in the city have taken the decision to fund the following services and projects for 2022-2023;
Youth Offending Service£200,000.00
Domestic Homicide Reviews £3,000.00
Multi-Agency Risk Assessment Conference (MARAC) £11,827.00
Locational

The terms of the agreement have been concluded and reviewed and are a reasonable and legally sound commercial arrangement which has been negotiated between experienced teams each with the benefit of support from national firms of valuers. The final terms do not depart from the Heads of Terms previously reported to Cabinet in a way that adversely affects the risk profile for the Council. The economic benefits of the proposed arrangements significantly outweigh the public cost.
The proposed arrangements comply with Public Contract Regulations, state aid/ public subsidy requirements and meet the Council’s best value obligations.

Cabinet agreed on 4 February 2020 to approve the conditional disposal of the land at Temple Island, Bath Road, Temple Quarter by a long lease to Legal and General and to enter into a related Agreement for Lease and related documents in order to enable the delivery of a landmark mixed-use development on the site including homes, employment space, office space and a hotel and conference centre. The agreement contains various conditions which would have to be satisfied for the lease to be granted. Phase 1 consists of residential buildings and Grade A office space and Phase 2 consists of a hotel and conference centre and further homes and office space. The Council agreed to carry out certain remediation and enabling works as necessary for development of Temple Island. The legal agreements have now been finalised and I have authorised exchange and completion.

•This arrangement covers around a third of total BCC electricity demand
•The new arrangements will significantly reduce BCC exposure to market prices for electricity, and will provide a supply of zero-carbon electricity.
•The current supply contracts expired on 31st July 2022, meaning that the Council is now incurring significantly more expensive off-contract rates for electricity.
•There is a clear and pressing need to maintain a compliant contract for power to supply council buildings.

Contract award for Sleeved Power Purchase for half-hourly (large) electricity supplies from August 2022 to September 2023. Consultation has taken place with the relevant Cabinet Member..

As this is a direct award OED guidance states, decisions between £250k and £499,999k need to be approved by the Executive Director.

Bristol City Council, Fleet Services have awarded its Car Club contract to the second and third highest ranked companies on the TPPL Framework, as the first ranked company was unable to meet BCC’s specification.
This purchase is being undertaken in accordance with Commercial Services Kent Limited (CSKL) and TPPL Vehicle Purchase Framework TPPLCSKL02.
The Procurement Partnership Ltd (TPPL) has completed a tendering exercise on behalf of Commercial Services Kent Limited (CSKL) to establish a Vehicle Car Club Framework covering Car Clubs and Pool Car schemes including travel management systems and packages.
A Procurement Officer has been appointed to this project and the process being followed by Fleet Services has been approved by the Procurement Team.

The contract is to provide a fire alert system (a waking watch) which will enhance safety of residents in the event of a fire.

Bristol City Council has commissioned a Waking Watch to enhance safety at 4 high rise blocks in Barton Hill (Ashmead House, Barton House, Harwood House and Longlands House).
A contract has been awarded to Kingdom to provide a Waking Watch at each of the 4 blocks in Barton Hill for a period of at least six months whilst more permanent remediation works to improve the safety of the blocks is secured.
A Waking Watch is the provision of patrols of the blocks, 24/7, by trained fire marshals who will alert the fire brigade if there is a fire in the block and actively wake residents and assist them in evacuating the block.

•The HRA needs to recover the actual costs for services it is providing at each of its developments in order to be able to:
-deliver those services efficiently and effectively.
-keep blocks and estates in good condition.
-to help ensure long-term viability of HRA finances.
•The approved HRA Budget and Business Plan 2022-23 authorised the Executive Director of Growth and Regeneration, in consultation with the Cabinet Member for Housing Delivery and Homes, to set service charges in line with the anticipated and actual cost of delivery. This subsequent Officer Executive Decision is intended to give transparency on the likely new charges that could apply at new HRA developments.

At all new developments delivered from 1st August 2022 onwards, the HRA will be recovering the costs of a fuller range of service chargeable services from its shared owners, leaseholders, and tenants. Those charges will be based on actual costs expected/incurred at each specific development.

The submission of the funding call was signed off by the Executive Director, Growth and Regeneration, and the cabinet member for Transport. The decision required for sign off for the grant agreement to be signed is to allow for funding to be released and for the project to progress.

Bristol has been successful, as part of a consortium led by the Austrian Institute of Technology, in a bid to receive funding which will be used to bring added data monitoring and capacity building for public engagement and participation for the East Bristol Liveable Neighbourhood Pilot. The proposal to submit the bid was taken by the Executive Director, Growth and Regeneration (1st March 2022) prior to submission. The Executive Director, Growth and Regeneration has now agreed for the grant agreement to be signed to enable Bristol City Council to accept the funding of ~£290k to participate in the project over 3 years. The signing will be by a nominated Bristol City Council representative.

This project is key to Bristol City Council’s aims of delivering the Strategic Corridors programme, and Mass Transit.

This decision follows the cabinet decision on Tuesday, 5th October, 2021 which approved “the receipt and expenditure of funding to deliver the development and submission to WECA of Businesses
Cases for each project within the Strategic Corridors Programme, of up to £3.5m”. Specifically for the A4 Portway Strategic Corridor £600k was approved.
This decision is to use £315,000 of that funding to procure services of the Strategic Partner (Arcadis) to undertake the Outline Business Case and associated design work for the A4 Portway Strategic Corridor.