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Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.
20/01/2020 - Initial consultation on Managing the development of houses in multiple occupation draft Supplementary Planning Document. ref: 740 Recommendations Approved
Consultation is sought on the initial draft
document to inform the final content of the Houses in Multiple
Occupation Supplementary Planning Document. Section 12 of the Town
and Country Planning (Local Planning) (England) Regulations 2012
requires the preparation of a consultation statement before a local
planning authority can adopt a Supplementary Planning
Document.
Decision Maker: Director: Development of Place
Decision published: 11/02/2020
Effective from: 20/01/2020
Decision:
Commence initial consultation on Managing the
development of houses in multiple occupation draft Supplementary
Planning Document on 3rd February 2020 for a 7 week period.
Lead officer: Sarah O'Driscoll
16/01/2020 - City Leap Innovation Fund ref: 730 Recommendations Approved
In accordance with the Cabinet decision of 2nd
April 2019 project work has been undertaken to maximise the value
to the Council of the City Leap offer. These projects are also
being undertaken to enable readiness for City Leap, but require
contractual arrangements to be put in place to facilitate
reimbursement for costs of project delivery.
Decision Maker: Director: Finance
Decision published: 04/02/2020
Effective from: 16/01/2020
Decision:
At its meeting of the 2nd April 2019, Cabinet
approved up to £2m to be utilised as City Leap enabling funds
to prepare and demonstrate the opportunities which will arise from
City Leap, and delegate the authority to the Director of Finance
(s151 Officer) in consultation with the Deputy Mayor for Finance,
Governance
Lead officer: Sarah Wilson
21/01/2020 - Asbestos Surveying Contract ref: 726 Recommendations Approved
Surveying of council properties is an
important function and a legal responsibility for us as part of our
duty of care to our tenants.
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 23/01/2020
Effective from: 21/01/2020
Decision:
Contract awarded to Casa Environmental
Services Ltd following a full competitive tender process complying
fully with all BCC procurement regulations. Contract awarded for 2
years with 2 possible 1 year extensions available. All of the works
are fully budgeted for in the Housing Revenue Account (HRA).
Lead officer: Louise Baker
21/01/2020 - Structural Investigation and repairs to domestic Council Housing Stock ref: 727 Recommendations Approved
To ensure Council Houses are safe,
secure
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 23/01/2020
Effective from: 21/01/2020
Decision:
To set up the framework contract to carryout
Structural Investigation and repairs to domestic Council Properties
around the city, as part of the 2019/22 structural repair frame
work. These works will be paid for from the Housing Revenue Account
(HRA)
Lead officer: Louise Baker
21/01/2020 - Asbestos Removals Framework ref: 725 Recommendations Approved
Works applies to all areas of the city and are
of particular interest to councillors, being a statutory
requirement to remove asbestos.
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 23/01/2020
Effective from: 21/01/2020
Decision:
Four contractors placed on a framework in 2
lots, one for reactive works and one for quoted works. Let as a 2
year framework with the possibility of a 1 year extension.
Lead officer: Louise Baker
21/01/2020 - P8 Budget Monitoring Report ref: 710 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 29/01/2020
Decision:
1. Cabinet approved changes to Capital programme budget since P7 (additional £9.5m added in total, please see details listed under Appendix B).
2. Cabinet approved further budget alignment of the Capital Programme to the actual forecast, and re-profile the reported underspend of £22m at P8 from 2019/20 to later years.
3. Cabinet approved the transfer of £0.38m one-off funding from the Mayors savings consultation reserve to the Community budget within Commercialisation and Citizens to offset the impact of savings scheme FP01- Review and reduce spend on service provided by external partners in 2019/20.
4. Cabinet approved the creation of a specific reserve of £2m for Key Line of Business and System / Project Development from the existing Business Transformation reserve detailed under Section 4 Appendix A, with authority delegated to the Deputy Mayor, Cabinet Member for Finance, Governance and Performance in consultation with the Director of Finance for the allocation of the funds below key decision values to the specific propositions.
5. Cabinet noted a risk of overspend on General fund services of £6.5m for 19/20 representing 1.7% of the approved budget (Appendix A), supplementary estimates requests will be expected to balance the 2019/20 in-year position.
6. Cabinet noted the full mitigation of the 2019/20 £0.38m Third Party budget savings impacting on the Community budget within Commercialisation and Citizens will be proposed in the annual 2020/21 budget.
7. Cabinet noted forecast £2.1m underspend position with regard to the Housing Revenue Account and any underspend at year-end will be carried forward and built into the future programme.
8. Cabinet noted a forecasted £1.0m overspend for the Dedicated Schools Grant against approved budget.
9. Cabinet noted a risk of overspend of £0.1m for Public health, which if materialises will be funded from a drawdown from the PH reserve.
10. Cabinet noted the Sundry Debt position of £20.5m over 90 days as at Period 8, slightly reduced from £20.9m since P7. Individual directorate detail included under Appendix A1-6.
21/01/2020 - Procurement of a contact to provide Storage Area Network ref: 716 Recommendations Approved
To seek approval for the procurement for a
storage area network replacement
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 29/01/2020
Decision:
Cabinet approved the procurement of replacement Storage Area Network server and a 5 year support and maintenance contract at a cost of £1.3m and authorised the Director – Digital Transformation in consultation with the Deputy Mayor – Finance, Governance and Performance to take all steps necessary to procure and award the contract(s).
Lead officer: Mike Jackson
21/01/2020 - Procurement of a IT Hardware and Consumables contract ref: 717 Recommendations Approved
To seek approval for the award of a contract
for the supply of IT hardware and associated consumables.
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 29/01/2020
Decision:
1. Cabinet approved the procurement of a compliant IT Hardware and Consumables Contract for a period of 2 years plus 1 year extension at a cost of up to £750k.
2. Cabinet authorised the Director – Digital Transformation in consultation with the Deputy Mayor – Finance, Governance & Performance to take all steps necessary to procure and award the contract.
Lead officer: Mike Jackson
21/01/2020 - Strategic Partnering Initiative ref: 715 Recommendations Approved
To seek approval for the procurement and
engagement of a strategic partner to assist in delivery of the
council’s capital programme.
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 29/01/2020
Decision:
1. Cabinet approved the procurement of a suitable organisation as a long-term strategic partner providing the breadth of services detailed in Appendix A.
2. Cabinet adopted a governance model in respect of the operation of the proposed partnership in accordance with the structure set out in Appendix A.
3. Cabinet approved the use of existing G&R resource as necessary to; set up the partnership, carryout a full ‘baseline assessment’ and execute risk focussed consultant advisory activities necessary to deliver:
a. Project / Strategy Initiation; Outline Business Case preparation and Approvals;
b. Best-in class Programme Planning; Value led Procurement and Programme Execution (e.g. Monitoring/Control and Project Closure);
c. All sub-advisor / contractor professional services necessary to deliver the SP Service;
d. Take all actions necessary to implement a robust training process in order to enhance the professional skills necessary to enable Council colleagues to fully benefit from, and effectively plug-in to, the strategic partnering initiative opportunity.
4. Cabinet authorised the Executive Director of Growth and Regeneration (in consultation with the Deputy Mayor with responsibility for Finance, Governance and Performance and the Director Finance) to take all necessary steps to procure the Strategic Partner and conclude the appropriate agreements.
Lead officer: Mike Jackson
21/01/2020 - South Bristol Sports Centre Reinstatement Tender - Phase 1 ref: 718 Recommendations Approved
To seek approval for the award of a contract
for the completion of Phase 1 of the enabling and reinstatement
works at South Bristol Sports Centre.
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 29/01/2020
Decision:
1. Cabinet approved the variation to the existing contract to 21CBS to conclude the remaining works for Phase 1 estimated a cost of £750,000 (which includes a contingency); and,
2. Cabinet delegated authority to the Executive Director of Resources, (in consultation with the Deputy Mayor with responsibility for finance, governance and performance), to take all necessary steps to appoint 21CBS to complete the remaining works to rebuild the SBSC.
Lead officer: Penny Fell
21/01/2020 - A Sport and Physical Activity Strategy for Bristol 2020 - 2025 ref: 722 Recommendations Approved
To provide an update on the public
consultation on the Sports and Physical Activity Strategy and to
seek approval for the adoption of the strategy.
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 29/01/2020
Decision:
1. Cabinet noted the outcome of the consultation process.
2. Cabinet approved the adoption of the Sports and Physical Activity Strategy (2020-2025) and authorised the Executive Director People in consultation with the Mayor to implement the strategy.
Lead officer: Guy Fishbourne
21/01/2020 - WECA Transport Authority Integration Project ref: 709 Recommendations Approved
To seek approval to transfer selected
transport functions to WECA.
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 29/01/2020
Decision:
1. Cabinet approved the transfer of the budget for staff and resources of £1.46m (subject to formal consultation with affected staff) to WECA, and delegated responsibility for related processes (including TUPE, novation of contracts and implementation of an operating agreement that will govern how decisions are made between authorities after the transfer is completed) to the Executive Director for Growth and Regeneration; in consultation with the Cabinet Member for Finance, Governance and Performance and the Executive Director for Resources.
2. Cabinet noted that £8.17m is already part of the existing WECA Levy, of which £0.045m relates to potential staffing costs arising as a result of the transfer to WECA. This amount will be subject to inflationary increases of 2% annually, and is subject to annual cost reviews by the UAs
Lead officer: Patsy Mellor
21/01/2020 - Q3 Corporate Risk Report ref: 724 Recommendations Approved
To note the Corporate Risk Report for quarter 3.
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 21/01/2020
Decision:
Cabinet noted the report and progress on embedding Risk Management arrangements within the Council.
Lead officer: Jan Cadby
21/01/2020 - Q2 Performance Report ref: 723 Recommendations Approved
To update Cabinet on the progress made against all Key Performance Indicators and project measures for quarter 2 2019/20.
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 21/01/2020
Decision:
Cabinet noted the report and measures underway to improve performance.
Lead officer: Tim Borrett
21/01/2020 - Cultural Investment Programme ref: 714 Recommendations Approved
To seek approval of new portfolio of organisations for “Imagination Funding” 2020-2022 and their annual funding allocation.
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 29/01/2020
Decision:
1. Cabinet approved the recommendations for the allocation of Imagination grant funding for 2020-22 to the organisations as specified in Appendix A1.
2. Cabinet authorised the Executive Director Growth and Regeneration in consultation with the Cabinet Member Deputy Mayor – Finance, Governance and Performance to award the funding as approved.
Lead officer: Nuala Gallagher
21/01/2020 - Housing Revenue Account 2020/21 budget proposals ref: 712 Recommendations Approved
Budget recommendations to Full Council.
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 29/01/2020
Decision:
Cabinet Recommended to Full Council for approval:
1. Approve the 2020/21 HRA budget for revenue which includes the following:
· No increase in housing rents for 2020/21
· Increase of 2.7% (CPI +1%) with effect from April 2020 for garage rents
· £119.1m revenue expenditure, of which £33.0m is detailed in Appendix A2, the Housing Investment Programme (HIP)
· £33.0m capital expenditure on existing stock as per the HIP
· £40.8m on the Development Programme as per Appendices A3 and A4
· £5.0m on improvements to Sandy Park site subject to Business Case being brought back to Cabinet for approval
· £0.9m for other capital projects including the ICT project.
2. Authorise the Director of Housing and Landlord Services, in consultation with the Councillor for Housing and Councillor for Finance, Performance and Governance, to approve the use of flexibility in the rent standard with effect from April 2020, for new tenants only for:
· up to 5% for housing
· up to 10% for supported housing
3. Authorise the Executive Director of Growth and Regeneration to set service charge budgets in line with the anticipated cost of delivery. The main inflationary increase will be staff salary costs, pay award pending.
1. Cabinet authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for Housing, section 151 officer and the monitoring officer to take all steps necessary to procure and award contracts during 2020/21 to deliver both the capital and revenue investment plans, plus the acquisition plans as set out in detail in Appendices A2 and A3 notwithstanding that individual contracts may exceed the key decision threshold.
2. Cabinet noted that the development schemes as per Appendix A4 will be brought back to Cabinet during the year for approval when detailed spending plans are available.
3. Cabinet approved the movement of previously earmarked HRA reserves into one general HRA reserve as detailed in Appendix A1.
Lead officer: Denise Murray
21/01/2020 - Budget for the Dedicated Schools Grant 2020/21 ref: 713 Recommendations Approved
Budget recommendations to Full Council.
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 29/01/2020
Decision:
Cabinet Approved:
1. Schools Block (detail in Appendix A.3)
a. the Schools Block budget be set at £272.492m for 2020/21, as per Table 1 above, after £1.3m of the overall Schools Block DSG has been transferred to the High Needs Block subject to Schools Forum agreement;
b. the basis for distributing the funding to mainstream schools be the basis as preferred by Schools Forum, from the options set out in the Schools Block report to Schools Forum (Appendix A.3)
c. the Growth Fund for established schools expanding in September 2020 be set at £2.0m ( a component of the total Schools Block budget);
2. Central School Services Block (detail in Appendix A.2)
a. Subject to Schools Forum agreement, the Central School Services Block budget is set at £2.386m for 2020/2021, after £0.333m is transferred to the High Needs Block.
3. High
Needs Block (detail in Appendix A2)
a. The High Needs Block budget be set at £62.376m for 2020/2021 as per Appendix A2, after receiving transfers of £1.702m from other blocks;
b. Members noted that this level of budget is estimated to lead to a cumulative deficit in the High Needs Block in the region of £3.3m by the end of March 2021.
4. Early Years Block (detail in Appendix A2)
a. the Early Years Block budget be set at £36.936m for 2020/2021), noting that spend and DSG income will vary up or down, according to participation levels in each of the three terms;
b. Funding for Early Years should be distributed in line with the arrangements explained in report to Schools Forum (Appendix A2)
Cabinet Noted:
5. Overall position
a. Members noted that school balances are expected to be in the region of £4.9m at the end of 2019/2020, with 12 of 70 maintained schools in deficit, and the DSG position is currently expected to overspend by £1.4m for 2019/2020
Lead officer: Denise Murray
21/01/2020 - Re-procurement of the Run Bristol contract 2021-2026 ref: 721 Recommendations Approved
To seek approval for the re-procurement of the Run Bristol contract to deliver the Bristol 10k and Bristol Half Marathon mass-participation running events for 2021 – 2026.
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 29/01/2020
Decision:
1. Cabinet approved the retender of the Run Bristol contract for the period 2021 – 2026.
2. Cabinet authorised the Executive Director for Growth and Regeneration in consultation with the Cabinet Member for Communities to procure and award the contract.
Lead officer: Amanda Sharpe
21/01/2020 - Bristol Holding Limited Group Company Business Plans 2020/21 - 2024/25 ref: 719 Recommendations Approved
To seek approval of the business plans in
relation to Bristol Holding Company Ltd, Bristol Waste Company Ltd,
Goram Homes Ltd and Bristol Energy Ltd
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 29/01/2020
Decision:
1. Cabinet approved the 2020/2021 Business Plan of Bristol Holding Limited (company number 9302408).
2. Cabinet approved the 2020/2021 Business Plan of the Bristol Waste Company Limited (company number 09472624).
3. Cabinet approved the 2019/2020 – 2024/2025 rolling Business Plan of the Bristol Energy Limited (company number 09135084).
4. Cabinet noted that, pursuant to the Bristol Energy Business Plan approved in April 2019 for the period 2019/20-2023/2024, the following approvals remain in place in respect of the revised Business plan period (2020/2021 2024/2025):
a) a cash funding envelope of £37.7m, to support the core energy supply Business (this total cash funding includes any funding provided to BE to date); and
b) a limit of £17.6m on the parent guarantees and collateral support.
5. Cabinet approved the 2019/2020 – 2024/2025 rolling Business Plan of Goram Homes Limited (company number 11597204).
Lead officer: Penny Fell
21/01/2020 - Temple Island - scheme content and development agreement ref: 720 Recommendations Approved
To update on progress and seek approval for funding and to enter into conditional agreements with L&G based on the Heads of Terms.
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 21/01/2020
Lead officer: Stephen Peacock
21/01/2020 - Budget Recommendations to Full Council, including Treasury Management Strategy ref: 711 Recommendations Approved
Budget recommendations to Full Council.
Decision Maker: Cabinet
Made at meeting: 21/01/2020 - Cabinet
Decision published: 21/01/2020
Effective from: 29/01/2020
Decision:
Cabinet noted:
a) The report from the Budget Scrutiny will follow after the meeting on 24 January and 6 February
b) The categorisation of earmarked reserves and provisions set out in Section 16.
c) The advice given by the Chief Finance Officer with respect to the robustness of the budget estimates and the adequacy of the Council’s reserves as set out in Section 15.
d) The results of consultation as set out in Section 17 and detailed in Appendix 4.
Cabinet agreed to recommend to Full Council:
e) An overall 3.99% increase in the Council’s element of council tax for 2020/21 with 2% as a precept for Social Care and a 1.99% general increase.
f) The General Fund revenue budget for 2020/21, as summarised in Section 6, the detailed budget summary by Directorate as outlined in Appendix 1.
g) The Capital Programme as set out in Appendix 2.
h) The Treasury Management Strategy, including the Prudential Indicators measuring affordability, capital spending, external debt and treasury management, as set out in Appendix 4.
i) That they note the results of consultation as detailed in Appendix 6.
Delegation of authority
j) Cabinet delegated authority to the Director, Finance after consultation with the Deputy Mayor and Cabinet Member for Finance, Governance & Performance and the Mayor, to make any necessary adjustments following receipt of the final settlement information, West of England Combined Authority budget or other technical adjustments to the figures to be submitted to Full Council on 25th February 2020.
Lead officer: Denise Murray
10/12/2019 - Bristol Impact Fund (BIF) - Small Grants Round Two ref: 708 Recommendations Approved
The Bristol Impact Fund was developed from the
2 Dec 2014 Cabinet decision to develop a VCS Grants Strategic
approach. This was developed into the VCS Prospectus, which set out
a new combined fund, Bristol Impact Fund, approved at Cabinet on
11th August 2016. The approval of a Small Grants strand within the
BIF at Cabinet on 7th March 2017 committed to 2 rounds of small
grants. This is the second of these two rounds. The aim of the fund
is to tackle disadvantage and inequality, improve health and
wellbeing and increase resilience for Bristol’s most deprived
communities and to address inequality in the city
The Bristol Impact Fund was approved at Cabinet 7th March 2017 see
https://democracy.bristol.gov.uk/mgChooseDocPack.aspx?ID=388 for
details of the decision.
Decision Maker: Executive Director: Resources
Decision published: 16/01/2020
Effective from: 10/12/2019
Decision:
Approve the recommendations for BIF small
grants.
Small grants are for a maximum of £10,000 per annum, for two
years.
20 organisations have been recommended for funding.
Total funding being committed is £313,020 (£156,010 per
annum)
Grants will run from January 2020 - December 2021. (2 years)
Lead officer: Francesca Barclay