Decisions

BCC are actively installing heat networks across the city in order to support the Mayor’s commitment for Bristol to be a carbon neutral city by 2030 and to reduce fuel poverty. There are a number of existing networks and many areas identified in the heat priority area, which require work. A direct award was taken in to order to provide value for money and due to tight timescales owing to the progression of further heat networks in the city and the need to ensure pipe sizing currently in design was appropriate for wider networks. As such direct award was awarded to the supplier who had carried out the previous work

Approval for the award of a contract to Sustainable Energy Limited in order to carry out assessment study of existing heat networks, and how they could integrate into a single city-wide heat network. The second part of the award is for a number of feasibility studies for other heat network areas of the city including Easton, Spike Island and Temple

To:
-Roll out mental health awareness training to key sectors within the city.
-Undertake, and effectively evaluate, interventions being tested within city workplaces.
-Develop and test culturally informed approaches within our communities.
-Fund anti-stigma activities, building upon our ‘Time to Change’ hub.
-Fund website and public engagement work to communicate opportunities to get involved.
-Fund activities for the schools, students and housing workstreams.

Thrive Bristol is our city-wide programme to improve the mental health and wellbeing of everyone in Bristol. It is focusing on prevention and the role partners from across the city can play in promoting good mental health. It is helping to achieve key goals within Bristol’s One City Plan – such as those to roll out mental health awareness training to 1 in 5 in Bristol; for Bristol to become a ‘suicide safe city’; and for mental health stigma and discrimination to be eradicated.
Cllr Asher Craig agreed to this funding to enable the programme to:
-Roll out mental health awareness training to key sectors within the city.
-Undertake, and effectively evaluate, interventions being tested within city workplaces.
-Develop and test culturally informed approaches within our communities.
-Fund anti-stigma activities, building upon our ‘Time to Change’ hub.
-Fund website and public engagement work to communicate opportunities to get involved.
-Fund activities for the schools, students and housing workstreams.

Under the Vires of the contract approved by Cabinet Decision on 9th March 2004 which identifies the Director of Finance (Chief Financial Officer) as the duly authorised officer of the Authority empowered to execute, deliver and issue certificates pursuant to the Local governments (Contracts) Act 1997.
Both Bedminster Down and Henbury schools are transferring from a single academy trust to Multi-Academy Trusts:
?- Bedminster Down to Wellsway (actual transfer date 1 Dec. 2018); and
? - Henbury to the Greenshaw Learning Trust (proposed transfer date 1st September 2019.
The Deed of Variation agreed with the PFI contractor is a ‘Multi Deed’ which sets up an agreement with the PFI contractor that future academy transfers can be done as a matter of correspondence under this Deed of Variation and therefore reducing any legal fees to a minimum. To accommodate this transfer a deed of variation is required to the PFI Project Agreement; this is a simple change of address for the academy and is mainly required for the PFI Project Agreement to ensure that the school is covered under the contract insurance and is identified contractually as an Authority Related Party.
Similarly the addresses in School Agreements between the Council and the Schools are to be updated; the School Agreement passes down various responsibilities under the Project Agreement from the Council to the schools.

To put in place a Multi-Transfer Deed of Variation for the Bristol Schools PFI Phase 1A contract to allow the transfer of Bedminster Down and Henbury schools to transfer from single academy status to multi-academy trusts.
The Deed of Variation is required to ensure that the Academies are recorded as Authority Representatives under the Project Agreement which brings the Academies under the obligations of the PFI contract which will be in place until 2031 and ensures that any future academy transfer under this contract can be done as a matter of correspondence under this Deed of Variation and therefore reducing any future legal fees to a minimum.

An Appeal was launched by Feeding Bristol on 21st May 2019 for the provision of food for vulnerable children to alleviate food poverty over the summer holiday period in 2019. In responding to the Appeal the Mayor made a pledge of £25,000 on behalf of Bristol City Council.
In summer 2018 Feeding Bristol benefited from a £30,000 grant from the Department for Education that funded the provision of around 15,000 meals over the 6-week holiday period, feeding over 2,000 children on free school meals. However, the Government decided not to award any funding to Bristol this year, instead allocating all of the funding for the South West region to Plymouth.
Bristol has the highest number of children registered for free school meals of any Local Authority in the South West, and the decision by Government not to provide any funding left Bristol in desperate need.
Feeding Bristol have been working with the Council’s Public Health Directorate and Bristol Community Health to develop appropriate menus to ensure that nutritious food is provided across the six-week period.
The social impact will be as follows:
• Provision of over 50,000 meals across over 120 organisations
• An estimated 5,000 vulnerable children will receive food over the six-week period, up to 3 times a week
• A number of projects, and one-off events, are planned that will support children and their parents, thereby supporting vulnerable families and developing a sense of community
• 11 organisations are receiving 50% of the food, mainly made up of the play sector and Children Centres
• 54 organisations are receiving fewer than 100 meals
• Approximately a third of meals will be provided from catering hubs. The rest will be created on site through food delivered or collected from FareShare South West.

To grant £25,000 to Feeding Bristol’s Healthy Holiday programme to alleviate food poverty over the summer holiday period in 2019.

To accelerate the provision of housing to meet the Mayors target of building 2000 homes a year – 800 affordable a year by 2020.

To enter into a contract with Perfect Circle JV Ltd to provide
Multi-disciplinary design and project management services on the HRA development site Brunel Ford. The site will be brought forward for residential development. The costs will be met from the HRA New Build Budget as approved by Cabinet on 22nd January 2019.

The Western Harbour proposals involve significant change to the Cumberland Basin area. These proposals are still at a very early stage, and will be initially discussed at Cabinet in September. However, it is a Mayoral priority to deliver engagement with local residents at as early a stage as possible and this has been requested to take place in August. Therefore, funds are required in advance of a Cabinet decision.

To apportion £150,000 from Capital Investment Reserves for the delivery of early engagement and initial design for the Western Harbour proposals.

The original framework tender for one consolidated lot resulted in no competition, problems with the supply of the full portfolio and came in over £300,000 over the allocated budget for the hardware. Making the requirement market facing has enabled competition and value for money in a compliant way.

Under the OPCR project there is a need for specialist hardware to extend the network. After running a competition on CCS framework (Tech2 Products), it was established that the hardware was too specialist to be purchased as one lot via typical resellers on a framework to ensure competition, in budget and value for money and needed to be lotted in to 5, 3 quote tenders to specialist suppliers. This was approved at CPG. Having run the 5 tenders via Pro-Contract portal, we have established competition and the following lot is in budget but above £100,000 and requires approval:
Lot 4 – Stordis Limited.
There may be slight variation in final parts needed or if quotes need to be revalidated, so we have added a 10% contingency.

The Council has undertaken a review of all its payment services and channels and Cabinet approval to re-procure these services was given in October 2018. A procurement process is underway to tender for a new contract for provision of these services. However complexity of the system architecture of this service and related systems mean additional work was undertaken to clarify the requirements of a new service. The tender documentation is currently being drafted and contract award is anticipated in the next six months.
The continuation of the current agreement will allow time for new contracts to be procured in line with the decision taken by Cabinet in October 2018.

Extension of the current agreement with CIPFA for income receipting systems up to March 2021, this includes ability to receive online payments, telephone payments and processing direct debits.
The contract covers an annual license fee and a transaction fee based on a percentage of value of payments taken, in 2018/19 the total value of this contract was £359k.
Bristol City Council have a rolling agreement recently updated in 2017 with Capita for the provision of these services which requires 6 months’ notice for termination – given the critical nature of these service until we have a replacement in place it is high risk to terminate this arrangement.

To ensure Council Houses are safe, secure

Approval to award a call off contract from a Framework to carry out window replacement, external maintenance

The Mayor of Bristol has set out the objective of delivering 2000 new homes per year, of which 800 should be affordable, by 2020. In response to this the Council has established a new Housing Delivery Team, a single multi-function team that will deliver homes through a number of routes including, making grant available to Registered Providers (RPs) to deliver affordable homes for rent and social rent.

Approve
a.The proposed clarifications to the Affordable Housing Funding Policy
b.Approves the changes to the new Terms of Reference and the new appraisal and approval processes
c.Approves the revised AHF Grant Application Procedure Guide

The Mayor of Bristol has set out the objective of delivering 2000 new homes per year, of which 800 should be affordable, by 2020.
In response to this the Council has established a new Housing Delivery Team, a single multi-function team that will deliver homes through a number of routes including, making grant available to Registered Providers (RPs) to deliver affordable homes for rent. This is the third round of grant funding by the Council under a new delegated authority scheme agreed by Cabinet on 2nd April 2019.

Approve the total grant allocation to Solon of £240,000 for 6 social rented homes from the Affordable Housing funding budget.

To ensure Council Houses are safe, secure

Approval to award a call off contract from a Framework to carry out roof renewal, window replacement, external maintenance

To record the non-legally binding commitments made by Bristol City Council, Housing Festival Ltd, The Shaftesbury Partnership Limited and Bristol and Bath Regional Capital CIC to promote the intended outcomes of the Bristol Housing Festival.

To enter into a Memorandum of Understanding on behalf of Bristol City Council with Housing Festival Ltd, The Shaftesbury Partnership Limited and Bristol and Bath Regional Capital CIC to facilitate the testing and showcasing of innovative homes and community living in the City over the next five years (the "Bristol Housing Festival").

The support provided by Arup is essential to process a range of planning applications and associated work within reasonable timescales and will contribute towards housing delivery amongst other objectives.

Ove Arup and Partners International Limited ("Consultant") have been selected following an invited competitive process using the Homes England multi-disciplinary framework (supported by BCC Procurement) to provide additional capacity and expertise across the DM service on a “call off” basis.